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Human Resources Generalist (Recruiting, On-Boarding)

Douglasville


Listing Summary

Pay Grade:                 113

Job Code:                  TBD

FLSA Status:             Exempt

 

JOB SUMMARY

The person in this position is responsible for assisting the Human Resources Director with day-to-day operations of the department including but not limited to recruitment, onboarding, payroll, new employee orientation, workers’ compensation administration and employment law compliance.

ESSENTIAL JOB FUNCTIONS                                                                                          

 

  • Assists Director with recruitment, hiring, and employee orientation
  • Monitors hiring process and records; coordinates and advises management personnel and applicants; schedules testing and/or interviews, screens applicants according to established criteria; conducts employee orientation with each new hire to include communications on City policies and programs;
  • Ensures the City has qualified candidates for consideration to City positions; reviews applications and interviews applicants to match experience with specific job-related requirements
  • Conducts and participates in job interviews for vacant positions
  • Conducts exit interviews
  • Assists with processing of terminations
  • Investigates, verifies and corrects errors and discrepancies on documents in order to process transactions accurately
  • Prepares and maintains employee personnel files
  • Ensures compliance with USCIS Form I-9 Employment Eligibility Verification; periodically audits Forms I-9
  • Responsible for ensuring adherence to timeframe for submission and accuracy of first report of injuries by department Directors and Supervisors; submits injury reports to Worker’s Comp claims examiner; follows-up on open cases
  • Maintains and coordinates employee recognition programs
  • Process personnel action forms and update ADP payroll system with appropriate action;
  • Provides information updates, advice and general communications on all human resources functions to City personnel; answers daily questions and requests for personnel services in a timely, accurate and productive manner;
  • Assists with coordinating annual employee health fair, lunch n’ learns, employee service banquet and other events recognizing employees and employee accomplishments;
  • Establishes, maintains and updates databases, spreadsheets and other background materials for proper personnel records and reports including employee lists and statistics
  • Responds to survey requests; posts applicable legal notices and updates as required;
  • Acts as privacy officer to ensure that confidentiality of employees, new hires and retirees is protected
  • Serves as a member of the Safety and Wellness Committees
  • Undertakes various projects as assigned by the Human Resources Director

 

MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS

 

Requires a Bachelor’s degree in Human Resource Management, Business Administration, Public Administration or related field; supplemented by five (5) years progressively responsible and knowledgeable experience in human resources administration, demonstrating broad knowledge of policies, procedures, regulatory standards and operational requirements applicable to the field; or an equivalent combination of education, training, and experience.

  • Desired PHR, SPHR, SHRM-CP, SHRM-SCP certifications
  • Local government experience a plus

 

KNOWLEDGE, SKILLS AND ABILITIES

  • Knowledge of the specialized principles and practices of public personnel administration, including examination, classification, compensation, in-service training, service rating techniques and employee relations;
  • Knowledge of local, state and federal legislation affecting personnel management;
  • Knowledge of local government organization and procedures;
  • Knowledge of City’s organizational structure, departmental functions and inter- relationships;
  • Knowledge of the operation of general office equipment including calculator, computer keyboard, computer word processing or other programs, telephone, telephone console, or copy machine as required;
  • Knowledge of basic mathematical and accounting procedures;
  • Knowledge of ADP payroll software
  • Skill in operating a computer;
  • Skill in communicating both orally and in written form;
  • Skill in researching complex issues and developing recommended actions;
  • Ability to develop, implement and evaluate new and revised procedures, methods and standards;
  • Ability to maintain confidentiality and exercise considerable skill in information handling, privacy of records and judgment;
  • Ability to respond effectively to the most sensitive inquiries or complaints;
  • Ability to define problems, collect data, establish facts, and draw valid conclusions;
  • Ability to establish and maintain effective working relationships with City officials, employees and the public.

PHYSICAL DEMANDS

Requires sitting long periods of time at a desk; standing to file’ walking through building to perform needed tasks; carrying and holding files and boxes of supplies up to 5 lbs; dragging and lifting boxes of paper, files and supplies up to 10 lbs; pulling and pushing file drawers open and closed; stooping, crouching, bending, squatting and kneeling to retrieve files and boxes; occasional crawling to retrieve items under desk, etc., feeling for needed objects on desk and in file drawers; reaching and twisting in chair to reach phone and files; filing and sorting of files; writing typing, using computer and answering telephone in daily duties of job; simple grasping of objects and files and using fingers for fine manipulation of using computer keyboard; static, rotational, flexing and extension of head and neck needed to answer phone and turn to find files; near acuity vision, color vision and up, down, right and left field of vision needed; requires speaking, hearing, and dealing with employees and the public.

WORK ENVIRONMENT       

The incumbent primarily works in temperature controlled environment in an office setting.  Occasionally outdoors walking or driving to other City Departments which may involve working in all types of weather.  Exposed to constant noise and dust/mites.  Low to medium stress level.

Listing ends on:

4/1/2021