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Purchasing Manager

Hall County Government


Listing Summary

 

JOB SUMMARY:

This is a management position within the organizational structure of the Hall County Financial Services Department and is directly responsible for all activities and functions of the Purchasing Division of the Department. This position plans and administers a centralized purchasing program for procurement of goods and services by Hall County within the Purchasing Ordinance adopted by the Hall County Board of Commissioners. This position provides purchasing support throughout the organization for both internal and external stakeholders. Responsibilities include supervising and coordinating all purchasing functions which consists of:  the competitive bid process, contract administration, procurement activities, and compliance reporting.  Work is performed under the general direction of the Assistant Financial Services Director and is reviewed through reports, conferences, and evaluation of results achieved.

 ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

Provides management and oversight of the procurement process for goods, services, materials, supplies, and equipment; vehicle insurance program; construction equipment, buildings, and other property; and inventory control property.

Provides management and oversight of formal and informal bid proposals and requests for proposals as required by law, including all documentation and supporting schedules; contacts vendors, evaluates bids, and makes purchasing recommendations.

Provides management and oversight of the purchasing card program. Develop policies and procedures, monitors cardholder activity, maintains appropriate documentation, and ensures compliance with appropriate regulations.

Generates and manages bid schedules to ensure timely award.

Coordinates procurement activities among internal and external stakeholders to ensure a transparent process that provides the greatest value to Hall County.

Establishes and manages internal policies and procedures related to purchasing activities.

Reviews and interprets policies, regulations, and laws related to purchasing functions.

Works closely with departments to ensure documentation and requests meet requirements. Supports the development and execution of various training initiatives.

Provides consultation and technical assistance to the Financial Services Director and Assistant Finance Director related to purchasing functions.

Conducts ad hoc and historical reports to assist County officials in making purchasing related policy decisions.

Collects, sells, and disposes of surplus property as required by law in coordination with appropriate department personnel to ensure an accurate and complete process.

Manages the preparation of necessary agenda items for the Board of Commissioners, specifically related to purchasing items.

Advises the Assistant Finance Director on all purchasing matters.

Supervises purchasing personnel engaged in entering, adjusting, and reconciling purchasing data in an automated accounting system.

Interviews, hires, supervises, directs, and evaluates assigned staff; processes employee concerns and problems; directs work, counsels, disciplines, and completes employee performance appraisals; coordinates training and cross-training activities; coordinates daily work activities and schedules; and approves employee time off requests.

Provides management and oversight in areas of purchasing.

Regular and predictable attendance is required.

Performs all other purchasing duties/work as assigned and/or required.

 

MINIMUM QUALIFICATIONS REQUIRED:

Education and Experience:

Bachelor's Degree in Public Administration, Business Administration, or related field from an accredited college or university.

Five to seven years professional purchasing experience of which at least three years is in government purchasing. 

Three years in supervisory capacity.

Any equivalent combination of education and experience which provides the minimum level of qualifications stated above.

Licenses and Certifications:

Certified Public Procurement Officer, Certified Professional Public Buyer, Georgia Certified Purchasing Associate, and/or Certified Local Government Financial Officer desirable.

 

Valid Georgia Driver’s License.

Knowledge, Skills, and Abilities:

Knowledge of purchasing laws, rules, and regulations in annotated code for the State of Georgia.

Knowledge of County ordinances.

Knowledge of public purchasing and bid procedures and ethical constraints.

Knowledge of County operations and functions.

Knowledge of local government budgeting and purchasing procedures.

Ability to interact professionally with senior management, elected officials, department/division heads, other governmental entities and agencies, and staff at all levels of the organization.

Ability to establish and maintain effective working relationships with private sector vendors.

Effective written and verbal communication skills; ability to present complex information in a clear, professional, and meaningful manner. Ability to deliver actionable guidance and feedback to departments on purchasing issues.

Strong computer operation skills including visual presentations and data summary applications.

Strong project management skills.

Strong influencing and collaboration skills.

Highly analytical, organized, and motivated.

Ability to independently assimilate facts and draw sound conclusions.

Ability to select, develop, organize, motivate and effectively manage staff.

               

ADA Minimum Qualifications:

Physical Ability: Essential functions of this position continuously require the ability to remain in a stationary position (sitting or standing); operate a computer and other office machinery, such as a calculator, copier, and printer. Incumbents must continuously be able to think analytically; handle stress and emotion, concentrate on tasks, remember names and other details; examine and observe details; make decisions, and adjust to change. Incumbents must also continuously direct others; meet deadlines; stay organized; use math/calculations and use a keyboard/type.

Essential Functions frequently require the ability to move about inside the office; and move/transport items up to 10lbs.

Essential functions occasionally require the ability to bend body downward and forward by bending spine and legs, and twisting at the waist, hips or knees; reach overhead; push or pull; and repetitively use hands/arms/legs. Incumbents in this position are occasionally required to be on-call and work irregular hours.

Sensory Requirements:  Essential functions regularly require the ability to use effective verbal and written communication; and use of hand/eye coordination and fine manipulation to use equipment.

Environmental Factors: Essential functions of this position continuously require the ability to either work with others or work alone.

This class specification should not be interpreted as all inclusive.  It is intended to identify the major responsibilities and requirements of this job. The incumbent may be requested to perform job-related responsibilities and tasks other than those stated in this specification.

Listing ends on:

3/30/2021