The purpose of this classification is to perform professional functions in the overall direction of the City of South Fulton Finance Department. Responsibilities include administering all financial functions for City Government, including budgeting, debt administration, accounting, internal audit, cash management, purchasing, pension administration, employee payroll, benefits, risk management, and property tax/assessments collection.
Chain of Command/ Reports To
Duties and Responsibilities
The functions listed below are those that represent the majority of the time spent working in this position. Management may assign additional functions related to the type of work of the position as necessary.
- Follows and promotes policy and procedures of the City of South Fulton.
- Informs and advises the City Manager on all department issues affecting the City; provides advice, support, and information to other department heads.
- Directs all functions and divisions of Finance Department, including Administration, Budget, Cash Management/Treasury, Employee Benefits/Payroll/Pension, General Accounting, and Risk Management. Develops strategic plans, annual business plans and related performance measures; and develops and maintains departmental policy and procedures.
- Collaborates with Appointing Authorities and Department Heads to establish City budget: recommends annual budget levels and necessary changes; and recommends approval of budget adjustment requests from City departments.
- Prepares and reviews revenue forecasts for tax based and operational funds: reviews and analyzes changes to fair market values on real and personal property; tracks, monitors and projects effect of appeals on tax digest and related property tax revenue; monitors other sources of revenues; tracks and monitors expenditure projections in operating and capital funds; reviews overall fund positions quarterly and as needed; and determines financial impact of proposed programs or changes to current program design.
- Prepares financial agenda items and monthly reports for the City Manager.
- Attends work session, regular and special called City Council meetings and make presentations as needed; Represents Finance Department in meetings with the City Manager, Council meetings, Elected Officials, various governing boards and committees.
- Recommends millage rate annually in accordance with the budget schedule, analyzes recommendations, and prepares calculation package; oversees preparation of related advertisements; and coordinates public hearings and responds to citizen questions.
- Administers the collection of revenue and accounts receivable.
- Coordinates and reviews financial agreements to ensure collection of franchise fees and tax allocations.
- Develops cost control activities, monitoring revenues and expenditures, and ensuring sound fiscal control.
- Oversees the annual fiscal year audit and coordinates with external auditors.
- Oversees the administration of employee payroll and benefits.
- Directs issuance, evaluation, and preparation of contract awards for RFPs for various debt issues including but not limited to the sizing and timing of the annual tax anticipation notes.
- Conducts and provides direction to others in the allocation of costs to projects and capital facilities for the purpose of developing overhead and billing rates.
- Monitors and ensures timely payment of all mandated state and federal payroll taxes, process payments for automatic deposits, deferred compensation, and other benefit plan payments.
- Reviews invoices and supporting documentation for proper authorization and conformance to requirements; pays invoices through the City’s financial accounting system.
- Serves as the City’s liaison with financial institutes.
- Oversees management of City debt: prepares and reviews documents related to obtaining bonded debt, equipment lease purchasing and credit ratings; communicates pertinent information regarding the City’s financial performance to ratings agencies.
- Responsible for maintaining time entry for subordinates.
- Supervises, directs, and evaluates assigned staff: makes hiring or termination decisions/recommendations; establishes workloads and prioritizes work assignments; motivates/guides subordinates toward accomplishment of departmental goals and objectives; approves/processes employee concerns and problems and counsels or disciplines as appropriate; assists with or completes employee performance appraisals; directs work; and trains staff in operations, policies, and procedures.
- Performs related duties as assigned.
Knowledge, Skills, and Ability
- Knowledge of Generally Accepted Accounting Principles (GAAP); governmental accounting; budgeting practices.
- Knowledge municipal accounting and auditing including enterprise funds.
- Knowledge of accounts payable standards.
- Knowledge of Microsoft Word and Excel.
- Knowledge of principles of supervision, training and performance evaluation.
- Ability to prepare and review financial documents.
- Ability to perform mathematical calculations quickly and accurately.
- Ability to supervise assigned staff.
- Ability to coordinate and conduct complex, multi-phase projects and programs.
- Ability to perform a full range of general clerical, and routine administrative and programmatic work.
- Ability to prepare correspondence and memoranda.
- Ability to proof documents for accuracy and completeness.
- Ability to read and understand complex written materials including state, federal and local laws, regulations, legal statutes, ordinances, case law, legal documents, and professional publications.
- Ability to interpret and apply applicable federal, state and local policies, laws and regulations.
- Ability to establish and maintain effective working relationships with employees, public officials, professionals and the general public.
- Ability to use standard City software as intended.
- Ability to prepare and post agendas in accordance with specified timeframes.
- Ability to operate a variety of office equipment (i.e. phones, fax, printers, computer, etc.).
- Ability to type with speed and accuracy.
- Ability to complete projects within designated timeframes.
- Ability to take accurate notes during meetings.
- Ability to retrieve documents from filing system.
- Ability to prepare and review financial documents.
- Ability to prepare and review contracts.
- Ability to plan and conduct effective and informative public meetings.
- Ability to maintain and retrieve documents and records.
- Ability to interact effectively with a variety of individuals and groups with varying educational, ethnic, and socio-economic backgrounds.
- Ability to maintain high ethical standards, both on and off duty.
- Ability to promote a positive work environment.
- Ability to recognize and resolve organizational conflict.
- Ability to work routinely under highly stressful conditions.
- Ability to maintain a neat and orderly workspace.
- Ability to maintain confidentiality.
- Ability to remain impartial.
- Ability to work independently.
- Ability to work as part of a team.
- Ability to follow the chain of command.
- Ability to communicate in English.
- Ability to pass drug testing as noted in policy.
- Ability to meet all physical requirements of the position.
- Ability to sit for an extended period while working in an office environment.
- Ability to work a flexible schedule, emergency call back, nights, holidays and weekends to accommodate City needs.
- Ability to maintain a neat and clean appearance.
- Ability to maintain an organized and clean work environment.
- Ability to wear protective equipment.
- Ability to refrain from using all tobacco products while on-duty.
- Skill in testifying clearly, cogently, and credibly in court or when under oath.
- Skill in understanding and following oral and/or written instructions.
- Skill in establishing and maintaining effective working relationships with City employees and the public.
- Skill in developing and maintaining effective interpersonal relations and resolving conflicts with tact and diplomacy.
Licenses and Certifications Required
- Possession of, or ability to obtain within three (3) months of appointment membership in GGFOA.
- Certified Local Government Finance Officer Program, Level 1 within two (2) years of employment.
Minimum Education/ Experience/ Qualifications:
- Bachelor’s Degree in Accounting, Finance, Business or Public Administration from an accredited college/university.
- Ten (10) years of progressively responsible municipal government experience in the area of Accounting, Finance, Budgeting, Auditing or other related experience.
- Three (3) years’ experience in a financial supervisory position managing municipal funds with five (5) or more direct reports.
- A licensure as a Certified Public Accountant (CPA) issued by the State of Georgia is preferred.
- Experience in local government finance, including procurement, long-term CIP and forecasting, investments, and continuous improvement in budget and financial operations.
- Never been convicted of a felony related to financial crimes.
- A citizen of the United States or has obtained legal work status.
- Must meet the City’s background requirements.
- Must be able to be bonded and pass a credit check.
- Work evenings, weekends and/or holidays as required.
- Requires a valid state driver’s license with an acceptable driving history.
ADA Compliance/ Physical Requirements
While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; and communicate effectively in writing and verbally. The employee frequently is required to stand, walk, sit for extended periods, and use the computer keyboard and mouse. The employee is occasionally required to stoop, kneel, and crouch. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. Occasionally lift and/or move up to 20 pounds.
Hearing: Hear in the normal audio range with or without correction. Able to hear in-person; as well as, distinguish radio and telephone conversations, recognize differences or changes in sound patterns and loudness or pitch.
Attendance: Regular, predictable, consistent and timely attendance is an essential function of the position, in that the failure of such attendance undermines the City’s ability to provide critical services to employees, the department and the public.
Communications: Requires the ability of clearly speaking and/or conversing in order to exchange information in a manner that can be professionally understood by others. Includes giving assignments and/or directions to assigned staff, coworkers, or supervisors.
This position works primarily in an indoor office environment. On occasion this position may assist with outdoor activities.
While performing duties of the job, the employee works in an environment under constant deadlines and will interact with City employees, vendors, and the public.
Exposures Encountered: While performing job duties, the employee may be exposed to dust, cleaning fumes, household chemicals, allergens, pathogenic microbes, and other items found in an office environment.
Noise Level: Moderate. However, on a limited basis while working in various City facilities, the employee may be exposed to loud noise from equipment or during times of construction.
Travel: Some travel may be required to maintain training requirements and to obtain supplies and equipment for the City. Overnight travel is limited to training.
Substance Abuse Testing
Due to the safety and/or security sensitive nature of this position, individuals shall be subject to pre-employment/pre-placement alcohol, drug and/or controlled substance testing as outlined in both City policy and/or procedures.
This position will be evaluated annually based on job performance and other criteria established through policy.
Oversees the management of the Finance Department and other assigned units to include operations and day to day activities of personnel.