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This position assists and supports the performance of the County Clerk to the Board of Commissioners. These duties can include assisting the Clerk with the maintenance of official County documents, coordinating and maintaining a permanent record of Board actions including historical and current official records, and researching and preparing various reports and other office activities. Work requires a high level of discretion and often requires the use and handling of confidential information.
JOB RELATED REQUIREMENTS:
Regular and predictable attendance is required. Must work cooperatively with others. When requirements include vehicle operation, responsible for the safety, readiness and operation of the vehicle and must abide by Newton County safe driving policy. May be required to work on religious holidays.
This position is designated as an emergency position that requires your attendance at work under all types of emergency conditions. Some examples of emergencies include inclement weather, utility failure, fire or other forced evacuations or as determined by the Manager.
ESSENTIAL JOB FUNCTIONS:
The following duties are normal for this job. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.
Acts in the absence of the County Clerk to the Board of County Commissioners assuming responsibilities required to continue the operation of the office including preparing agendas for Board meetings, gathering information for meeting agenda packets, and notifying Commissioners, appropriate County staff, news media, and other interested parties of dates and times of Board meetings; attends Board meetings, hearings, workshops, etc., as directed by the Clerk.
Assists with indexing and preparation of minutes as historical account for public inspection.
Prepares follow-up correspondence to notify departments and/or individuals of actions required by Board.
Informs news media and/or general public of Board actions in response to inquiries or as otherwise deemed appropriate.
Assists the County Clerk in keeping up-to-date information on all County Board and Commission appointments and advertisements as well as the preparation of letters of appointment, reappointment and appreciation.
Assists the County Clerk in answering inquiries and must be familiar with the County ordinances and Georgia General Statutes that deal with local and County rules and laws in order to adequately assist the Clerk, Commissioners, staff and general public.
Assists the County Clerk with coordinating meetings for Commissioners and other officials as necessary, ensuring availability of rooms, equipment, materials, refreshments, etc., as requested or otherwise deemed necessary.
Handles scheduling and travel arrangements as necessary.
The Deputy Clerk utilizes various computer software programs including word processing, spread sheet, and file maintenance programs to enter, store, and/or retrieve and format information as requested or otherwise necessary.
Performs other related work duties as required by the County Clerk to the Board of Commissioners
MINIMUM QUALIFICATIONS REQUIRED:
All candidates to fill a vacant position in this classification must meet the following minimum requirements:
Education and Experience:
Associate's degree or equivalent from a two-year college or technical school; and,
Four to five years of experience in high level administrative work; or,
Any combination of education, training and experience which provides the required knowledge, skills and abilities to perform the essential functions of the job.p >