POSITION TITLE: Comptroller of Union City
FLSA STATUS: Fulltime - Exempt
At Union City, we are guided by our mission and vision, to proudly promote community growth with municipal services and programs, and to make bold, visionary plans to push toward the future. We do this by having the right people in the right place and by creating a culture of service and execution. Make a difference where it counts by joining our team!
As part of our team, members benefit from alternative work schedules, in-house training programs, clearly defined career paths, on-going development opportunities, and a competitive benefits package, just to name a few.
GENERAL DUTIES AND RESPONSIBILITIES:
- To support the vision, mission and guiding principles of the City.
- While performing any procedure, all associates and contract personnel must observe applicable Safety, Health, and Environmental rules and guidelines. The use of appropriate personal protective equipment is required.
- Attend and participate in training opportunities and seminars relevant to this position.
- Adhere to appropriate City operating procedures, benefit rules, employment, and safety policies/practices.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Manage the operations of all divisions within the Finance Department including establishing goals and objectives, providing advice and direction, and assisting in problem solving;
- Supervises and evaluates assigned staff, handles all employee concerns, directs work assignments, counsels and disciplines employees when necessary, and completes employee performance appraisals;
- Manage the methods and procedures for all financial accounts, designate financial accounting records as may be deemed necessary with the authority to recommend changes in implementation and maintenance;
- Develops, installs and maintains accounting and budgetary systems which provide control of expenditures within all applicable guidelines, rules, regulations, legal constraints and budgetary controls;
- Manages and participates with independent auditors in annual audit of City financial transactions;
- Provides direction and assistance to department staff and departments in the preparation and presentation of the City’s annual budget, five –year capital improvements program, financial audit reports, revenue administration and treasury management, and implementation of auditor recommendations;
- Provides technical advice, counsel and direction to the Office of the City Manager and department heads as necessary to ensure effective administration and implementation of City-approved policies, plans, procedures and systems; files various financial federal and state reports;
- Assists in the development of the annual operating budget.
- Prepares and reviews monthly, quarterly and annual balance sheets and schedule of revenues and expenditures; presents report to Office of City Manager, the Mayor and City Council;
- Researches financing options for the City and makes recommendations to the Office of the City Manager and Mayor and City Council;
- Reviews the general ledger system for proper entries and compliance with state and federal regulations; prepares necessary reports;
- Implements and installs all changes to financial reporting system, as required;
- Represents the City at various functions including community functions and business meetings with other organizations;
- Works with the public regarding City finances and collections; explains and enforces City policies and procedures regarding finances;
- Approves bank reconciliations; invoices, journal entries, and budget adjustments. invoices;, and budget adjustments
- Oversees the City’s cash management program and authorizes transfer of cash and investment assets Plans, organizes, and directs procurement operations for the government; manages Union City’s purchasing activities in accordance with the government's purchasing ordinance to minimize the costs of materials, products, and services;
- Secures and evaluates the validity of performance, bid, and payment bonds as required for public works contracts; assists in the development of public works contracts;
- Performs other related duties as assigned.
The purpose of this position is to plan and direct the financial operations and management of the City. Successful implementation ensures effective administration and implementation of approved financial policies, procedures, plans and programs.
Supervisory Controls: The Assistant City Manager assigns work in terms of departmental goals and objective. The position is under direct supervision of the Assistant City Manager.
Guidelines: Guidelines include governmental General Accepted Accounting Principles (GAAP), Governmental Accounting Standards (GAS), State and Federal laws and regulations governing municipal financial administration, city and departmental rules and regulations, and city ordinances, policies and procedures. These guidelines are sometimes clear and specific, but may require some interpretation in application.
Contacts are across the entire City community and in a leadership capacity. Community contact is a critical component of success in developing good will and support of City programs and initiatives.
COMPETENCIES/SPECIFIC EXPERIENCE OR TRAINING PREFERRED:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and Experience
- Bachelor’s degree in Accounting, Business or Finance or closely related field, Master’s degree preferred;
- CPA desirable; Certification as a Finance Officer Level I in Georgia is preferred;
- At least eight (8) years of progressively responsible financial management experience, with a minimum of three (3) years in a supervisory position; equivalent combination of education and experience
Knowledge, Skills and Abilities
- Advanced Knowledge of public accounting, finance, budgeting and auditing principles, procedures and techniques;
- Advanced knowledge of principles and practices of public finance administration; including budget preparation;
- Advanced knowledge of statistical methods, techniques and financial report preparation;
- Advanced knowledge of financial system design and analysis;
- Advanced Knowledge of principles and practices of fund investing procedures and cash management;
- Knowledge of administrative practices and principles including goal setting, program budget development and implementation;
- Knowledge of City ordinances, City’s investment policies and bond agreements, federal and state payroll taxes and laws governing local governments;
- Knowledge of general office procedures, policies and equipment;
- Skill in effective and clear oral and written communications about the City's finances to individuals and groups;
- Ability to interpret and apply related federal, state and local laws;
- Ability to prepare accounting/financial data projections;
- Ability to present ideas effectively orally and in writing;
- Ability to establish and maintain effective working relationships with staff, other City employees/ departments, City officials, and the public;
- Ability to act as a staff advisor to the Mayor and City Council;
- Knowledge of resources for keeping informed of any changes in policy, methods, operations, and budgetary and equipment needs, etc. as they pertain to departmental and personnel operations and activities;
- Knowledge of the development and administration of operations and staff plans and objectives for the expedience and effectiveness of the specific duties of the position;
- Ability to develop and administer policies, procedures, plans, and activities and to monitor the performance of subordinates against measured, established goals;
- Ability to develop and implement long-term goals for the department in order to promote effectiveness and efficiency;
- Ability to prepare monthly reports, annual financial reports, annual budgets, and Capital Improvement Plans using prescribed formats and conforming to all rules of punctuation, grammar, diction, and style;
- Ability to learn and understand complex principles and techniques; to acquire and be able to expound on knowledge of topics related to primary occupation; and to make independent judgment in the absence of management;
- Ability to record and deliver information, to explain procedures, and to follow oral and written instructions;
- Ability to communicate effectively and efficiently in a variety of administrative, technical, or professional languages, including accounting, personnel, and legal terminology;
- Ability to utilize mathematical formulas; to add and subtract totals; to multiply and divide; to utilize and determine percentages; to perform statistical calculations, including advanced probability theory; and to perform calculations involving variables, etc.;
- Ability to inspect items for proper length, width, and shape, visually with office equipment;
- Ability to coordinate hands and eyes in using computers and other office equipment;
- Ability to handle a variety of items such as computers, fax machines, copy machines, dictation devices, and other office equipment;
- Ability to use one hand for twisting or turning motion while coordinating the other hand with different activities; must have minimal levels of eye/hand/foot coordination;
- Ability to talk and/or hear: (Talking - expressing or exchanging ideas by means of spoken words). (Hearing - perceiving nature of sounds by ear). Must be able to communicate via telephone;
- Ability to speak to groups of people with poise, voice control, and confidence;
- Ability to use independent judgment and discretion in managing subordinates including the handling of emergency situations, determining and deciding upon procedures to be implemented, setting priorities, maintaining standards, discipline staff; and processing grievances;
- and resolving problems;
- Ability to assemble information and make written reports and documents in a concise, clear, and effective manner;
- Ability to read, understand, and interpret personnel and financial reports and related materials.
The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job the associate is:
- Frequently required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk and hear
- Occasionally required to stand; walk; climb or balance; and stoop, kneel, crouch, or crawl
- Occasionally lift and/or move up to 30 pounds
- While performing the duties of this job, the associate may be occasionally exposed to fumes or airborne particles and toxic or caustic chemicals
- Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and ability to adjust focus
- The noise level in the work environment is usually low
For prompt consideration, send resumes to firstname.lastname@example.org