The City of Fayetteville, Georgia commits to a policy of equal employment opportunity for applicants and employees, complying with local, state and federal laws. The City’s policy is to employ qualified persons without discrimination regarding race, creed, color, religion, age, sex, country of national origin, marital status, disability, sexual orientation, gender identity, genetic information, political affiliation, ethnicity, or status in any other group protected by federal/state/local law.
To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.
This position is an experienced level clerical position responsible for processing, recording, and maintaining records in a Court. Work involves ensuring records for judge/solicitor are up-to-date and accurate; maintaining up-to-date information for citations; processing related payments; preparing attorney requests; subpoenaing officers and witnesses; issuing post court calls, warnings, and warrants; creating Court dockets; and processing case dispositions.
ESSENTIAL JOB FUNCTIONS
- Prepares and processes records, forms, and other legal papers for Court; ensures all materials are complete, accurate, and in compliance with Georgia Law and Court procedures.
- Responds to inquiries, questions, and complaints from the general public and Court related personnel over the telephone and in person regarding Court procedures, policies, personnel, or specific cases.
- Prepares, maintains, distributes, records, and files various reports, records, and other documents pertinent to the smooth operation of Court and those required by the state; ensures this information is in compliance with Court policies, procedures, and state requirements.
- Imports citations; maintains citation numbers for court dates; verifies citation numbers and dollar amounts match; and closes paid citations.
- Receives, accounts for, balances, and deposits money for fines and fees.
- Runs criminal/driver histories for upcoming Court dates.
- Subpoenas officers/witnesses.
- Ensures attorney requests are prepared such as discovery, bind-overs, conflicts, resets, etc.
- Arranges dockets for Court; assists judge in Court.
- Prepares orders resulting from Court hearings for judge's signature; and updates records accordingly.
- Makes post court calls; sends out warning letters.
- Prepares warrants for judge’s signature and issues warrants.
- Assists with entering information in GCIC (Georgia Crime Information Center) network.
- Provides administrative and technical support as needed.
- Supervises department in the absence of supervisor.
- May operate City vehicle in the performance of duties or to attend training programs.
- Performs other related duties as assigned.
Education and Experience:
- Requires High School diploma or equivalent; prefer some college courses in criminal justice or related field from an accredited college or university; and
- Two (2) years of experience in general office work; prefer experience in municipal court or law enforcement; or
- Equivalent combination of education and experience is acceptable.
Licenses or Certifications:
- Ability to obtain Georgia Crime Information Center (GCIC) Terminal Operator certification within one year and maintain re-certification thereafter.
- Municipal Court Clerk Certification and maintain re-certification thereafter.
- Certification relative to the job responsibilities and duties as determined by supervisor.
Knowledge, Skills and Abilities:
- Knowledge of legal forms, documents, and terminology.
- Knowledge of applicable recordkeeping requirements for court actions and defendant case files.
- Knowledge of general office practices.
- Knowledge of standard clerical/accounting practices and procedures and fiscal/statistical record keeping and reporting.
- Knowledge of municipal court programs, policies, and procedures.
- Skill at effectively resolving interpersonal conflict and interacting with emotionally distraught, angry, or hostile individuals.
- Ability to prepare and maintain detailed reports and records.
- Ability to meet and deal tactfully/courteously with the public in sometimes difficult and trying circumstances.
- Ability to communicate clearly and effectively both orally and in writing.
- Ability to establish and maintain effective working relationships with diverse populations, court officials, other agencies, and the general public.
- Ability to work independently and make responsible decisions in accordance with court policies and procedures.
- Ability to organize and prioritize work; appropriately schedule court activities.
- Ability to rapidly and accurately enter data into a computer from verbal and/or written directions.
- Ability to maintain composure; use tact, patience, and courtesy when dealing with difficult interpersonal situations.
The work is light work and requires exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force to move objects. Additionally, the following physical abilities are required: feeling, fingering, handling, hearing, lifting, mental acuity, reaching, repetitive motion, speaking, talking, visual acuity, and walking.
The work is typically performed in an office.