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Budget Analyst

Newton County Board of Commissioners

Listing Summary

Job Summary: This position is responsible for performing a full range of budgetary duties. The Budget Analysts is responsible for effective budget planning and spending, analyzing budget proposals, determining funding allocations, defending budget recommendations against various stakeholders, and forecasting future financial requirements. This position requires good communicative and interpersonal skills and knowledge of different legal rules and regulations related to budgeting. Candidate must possess proficiency in data analysis and statistical forecasting, excellent mathematical aptitude, good problem-solving skills and excellent written and verbal communication.

Essential Functions:

The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

  • Performs different types of complex analyses; creates and presents suggestions for budget improvement; collaborates with division commanders and project managers to develop department’s budget; defends budget recommendations; and ensures department’s budget is in accordance with all relevant legal rules and regulations.
  • Evaluates budget proposals and funding requests; determines whether budget proposals are following regulations; and approves or rejects funding requests.
  • Prepares monthly monitoring reviews and complex analysis of departmental expenditures and budget performances; conducts cost-benefit analyses to determine value; provides reports to management for use in evaluating the department's financial position; recommends corrective budget actions and responds to requests regarding budgeted accounts and activities; and monitors budgets to maximize utilization of appropriated funds. Monitors spending to ensure it remains within budget.
  • Estimates and forecast future financial need and supports programs with financial analysis.
  • Participates in establishing and defining program plan requirements and conducts program plan studies.
  • Monitors and reports performance against plans to ensure that contractual, cost, and schedule objectives are met.
  • Prepares estimates to complete (ETC) and spend plans, audits subcontractor invoices, and provides briefings and related documentation and reports for financial assessments.
  • Organizes budget templates and data in a clear and intuitive manner.
  • Helps identify financial or operating risks associated with the execution of the contract or project.
  • Provides project summary status reports to management as required or requested.

Additional Functions:                                                                          

Performs other related duties as required.

Ability to:

  • Communicate clearly in proper English both orally and in writing;
  • Work in a detailed oriented environment; read and interpret laws, rules, and procedures;
  • Apply an analytical approach to problem solving;
  • Demonstrate good mathematical skills including common fractions and decimals with a high degree of accuracy;
  • Compose and submit clear, concise, logical reports;
  • Work as part of a team in order to achieve Sheriff’s Office goals and objectives;
  • Organize work, set priorities, meet critical deadlines, follow up on assignments with a minimum of direction;
  • Follow oral and written instructions; hearing ability sufficient to understand conversational tones and hear a telephone ringing;
  • Vision ability to see and interpret typed documents and computer screen at close range;
  • While performing the essential functions of this job the employee is regularly required to walk indoors, sit at a desk, reach with hands and arms;
  • Learn Government Purchasing practices, and common purchasing terminology;
  • Comply with all state and federal health and safety rules and procedures;
  • Establish and maintain effective working relationships with vendors;
  • Exercise good judgment and confidentiality in maintaining sensitive information;
  • Learn required software programs utilized in inventory management and control;
  • Prepare and maintain a variety of purchasing, inventory, and warehouse records;
  • Work with the Quartermaster and Purchasing Officer to maintain an efficient storeroom;
  • Operate and use various office equipment including a telephone, personal computer, fax machine, copier, printer, and calculator;
  • Communicate effectively with outside vendors, as well as the public and immediate co­workers.

Supervisory Controls:  The NCSO Major provides general supervision to the Budget Analyst and assigns work in terms of specific duties and responsibilities. Performance is measured by the Analyst’s timely successful completion of tasks assigned.                                   

Guidelines:  Guidelines include county purchasing policies, departmental policies and procedures governmental finance and budgeting procedures.  These guidelines require sound judgment and interpretation in application. 

Complexity:  The work consists of a variety of administrative, clerical, supervisory and organizational skills. The incumbent is required to perform varied duties including observation, processing reports and interpersonal communication – sometimes in adverse situations. Must have highly analytical mindset and maintain attention to detail.

Scope and Effect: The purpose of this position is to work closely with upper management and County finance to finalize budget and make sure that it includes all of NCSO’s needs.

Personal Contacts: Contacts are typically with other law enforcement officers, division commanders, executive staff, county finance, board of commissioners and other county employees.

Purpose of Contacts: Contacts are typically to give and exchange information, resolve conflicts, and provide services.

Physical Demands: Visual acuity in both eyes, normal color vision, good accommodation and no field deficits; hear in-person, radio and telephone conversations; recognize differences or changes in sound patterns, loudness or pitch; speak audibly and clearly; identify and distinguish smells of different materials; sit or stand for prolonged periods; walk, run, kneel, stoop, crawl and crouch; make precise and coordinated finger, hand and limb movements; maintain uniform, controlled hand-arm posture or movement; work efficiently for long periods of time.

Work Environment:  Work is performed is typically performed in an office environment.

Supervisory and Management Responsibility:  NCSO’s financial team

Minimum Qualifications:

Bachelor's degree in Finance, Accounting, Business or related field required; supplemented by five years of experience in financial analysis, budget development, accounting, or auditing; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this position.

Minimum of 2 years’ experience in working with multiple legal entities under different legal umbrellas

Valid Georgia Driver’s license

Preferred Qualifications:

Master's degree

Notary Public

Proficient with Quickbooks Software

Proficient with Munis Software


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