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Assistant to the City Manager

Johns Creek


Listing Summary

The Assistant to the City Manager is responsible for supporting the City Manager and Assistant City Manager in administrative and operational functions. The incumbent works on special projects as directed and performs a wide variety of professional, technical, financial, and administrative duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
Major duties and responsibilities include, but are not limited to, the following:

  • Works on special projects as assigned.  Work includes development of project plans/schedules, research of alternatives, costing, analysis, and synthesis of information to make recommendations.
  • Implements and manages projects as assigned.  Provides reports on progress and feasibility of assigned projects throughout the duration of the projects.
  • Prepares materials on behalf of the City Manager's Office related to Council initiatives, on-going projects, strategic priorities, and special projects including agenda reports, analyses, studies, and data visualizations explaining findings and/or potential solutions and alternatives.
  • Creates presentation material as required using print, software, and other media for use at Council Meetings, community meetings, and internal staff discussions.
  • Assists in the drafting and implementing policies, procedures, contracts, ordinances, resolutions, and related supporting documents.
  • Attends City Council Work Sessions and Meetings and other City-related meetings as required.
  • As directed, acts as a liaison to City committees, boards, or commissions including preparing for and attending associated meetings and preparing summaries and/or reports regarding the meetings.
  • Assists with coordination of activities and initiatives that overlap between City departments, interface with the community, and/or involve outside agencies.
  • Responds to information requests in a professional, effective, and timely manner while using tact and good judgement regarding the information provided.
  • Researches facts and issues related to community concerns, complaints, or commendations and after thorough review, as authorized, may respond on behalf of the City.
  • Manages stressful and political situations such as managing competing priorities on multiple projects with tight deadlines.
  • Provides staff support to the City Manager's Office in all facets of operation.
  • Performs other duties as requested, directed, or assigned.

MINIMUM QUALIFICATIONS: 

  • Bachelor's degree in Public Administration, Political Science, Business, or other related field from an accredited college/university.
  • Experience with the application of public administration doctrines such as the politics/administration dichotomy.
  • Ability to maintain confidentiality.
  • Excellence in professional, effective, and timely communication (both verbally and in writing) for both proactive and responsive communication.
  • Self-motivated and demonstrated effective organizational and time management skills.
  • Experience with word processing, spreadsheets, and database applications.
  • Ability to synthesize information from Council Work Sessions and Meetings into action items and next steps for administration and impacted departments.
  • Working knowledge of municipal organizational and departmental functions including municipal finance and budgeting process.
  • Confidence in developing and maintaining effective working relationships with other employees, administration, elected officials, civic leaders, and community members.
  • Consistent attendance and punctuality.
  • Ability to understand and carry out complex verbal and written instructions.
  • Valid Georgia driver's license with good driving history.

PREFERRED QUALIFICATIONS:

  • Master of Public Administration degree from an accredited college/university.
  • One year of experience working (including interning) in a local government similar to the City of Johns Creek in terms of type (Council/Manager form) of government.
  • One year of experience working (including interning) in a local government similar to the City of Johns Creek in terms of number and types of services provided to the community.
  • Experience working with municipal budgeting process such as development of forms and/or compiling departmental budget submissions for review.
  • Experience drafting agenda reports for management related to Council initiatives, on-going projects, strategic priorities, and special projects.
  • Available to work hours as needed or necessary including, but not limited to, attending meetings outside of normal business hours.
  • Strong desire to learn and grow within the City of Johns Creek.

Listing ends on:

4/11/2021