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Criminal Deputy I


Listing Summary

CRIMINAL DEPUTY CLERK I                                               Updated: 3/2021

Reports to:  Superior Court Clerk                              Department:  Clerk of Superior Court

Resumes will be accepted, but to be considered for this position, applicants will also be required to complete an application on the County’s website:

Job Summary

The purpose of this position is to perform clerk of court duties related to current and historical criminal records.  This position is responsible for clerical duties in recording, maintaining and managing all county criminal records which include but are not limited to data entry of warrants, accusations, indictments and probation cases. Essential communication with other agencies regarding criminal records is required with effective written and spoken correspondences.  Customer service is a vital part of the job in order to assist the public with services the office provides in the form of record retrieval and as an information resource

Essential Function

Reviews and processes documents for filing and indexing

Build criminal files upon filing of warrants, indictment and accusations. This includes data entry of all case information:  parties, bondsman, attorney, witness, affiants and offenses

Receipt copy fees and prepares deposits of funds

Scan, verify and print images to maintain criminal estate records

Manage and schedule all cases as directed

Create calendars and notices for all criminal court dates and distribute court notice accordingly

Attend court when directed by the Clerk

Assist customers with locating documents and give guidance on using in house and online search resources

Process and respond to all criminal mail in a timely manner

Answer telephone and direct customers to the correct department or office clerk and assist customers with criminal related questions

Assist with historical preservation projects as directed

Manage for disposal of records and documents as required by Georgia Court Retention Schedule

Other assigned duties as directed by Clerk of Superior Court

Work with coworkers in a professional and respectful manner

Knowledge Required by the Position

Knowledge of filing, docketing, and indexing systems for criminal records

            Knowledge of legal terminology and required record-keeping procedures

            Knowledge of modern office procedures,

            Knowledge of basic bookkeeping practices,

            Skill in filing,

            Skill in basic mathematics,

            Skill in operating such standard office equipment as a printer, calculator, copier, computer and email,

            Skill in dealing with the public.

            Working Condition and Physical Demands

  This work is performed in an office setting and requires interaction with the public and people with business to conduct in the Office of Superior Court.  The position requires sitting, standing, climbing stairs, working on computers, filing reports and papers with accuracy and requires lifting of objects that weigh up to 30 pounds without accommodations. The job frequently requires sitting for long periods of time with limited breaks.  Confidentiality and professional conduct is required at all times.  This position may require some work time flexibility to accommodate the schedule of the court. 

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