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The City of Fayetteville, Georgia commits to a policy of equal employment opportunity for applicants and employees, complying with local, state and federal laws. The City’s policy is to employ qualified persons without discrimination regarding race, creed, color, religion, age, sex, country of national origin, marital status, disability, sexual orientation, gender identity, genetic information, political affiliation, ethnicity, or status in any other group protected by federal/state/local law.
To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.
This is highly skilled administrative work in the Human Resources Department providing administrative support to the Human Resources Director associated with personnel issues. Work involves contact with employees and the public, maintaining a variety of complex records, and compiling reports and statistical data. Work also involves operating the City’s computer system. Seeking highly motivated person with a background in Workers Compensation and Property and Casualty Insurance.
ESSENTIAL JOB FUNCTIONS
Provides administrative support to the Human Resources Department and its director; performs a variety of clerical and administrative functions involving personnel issues. Prepares a variety of written correspondence; receives, opens, date stamps mail for the department; mails out departmental mail. Operates a computer to produce confidential reports, correspondence, and other documents. Compiles data for monthly reports and ensures reports are submitted to appropriate person in a timely manner. Processes and maintains a variety of daily, monthly, and yearly organizational forms, records, and reports. Files and retrieves materials and data from department computerized and manual filing systems; maintain the department’s filing system and employee personnel files. Receives and certifies applications and forwards to appropriate department. Provides information to potential applicants in person or by telephone. Sends notification to background check vendor for background checks on prospective employees; notifies medical clinic with name of those reporting for drug screens. Conducts orientation with new hires to ensure completion of all necessary paperwork, such as, proof of identity, I-9 form, tax forms, Georgia New Hire Form, City of Fayetteville Policies to include: Sexual Harassment, Family Medical Leave Act (FMLA), Racial Discrimination, General Provisions, direct deposit forms, and other documentation; reviews information on benefits, insurance to include scheduling appointment with benefits broker, probation (work test) period and other issues with employee. Completes and/or receives personnel action forms from departments to create/update/change employee records, such as, appointments, terminations, pay changes, promotions/demotions, transfers, address changes, or other actions; ensures forms are reviewed and receive proper authorization signatures; updates changes in system. Ensures timely processing of personnel action forms and verifies information input into system. Reviews sick leave requests to ensure completeness, includes all appropriate signatures and is in compliance with City Policy; returns incomplete or non-compliant requests to department for further explanation or to change from sick leave to annual leave. Receives and completes Requests for Verification of Employment forms. Processes changes in employee insurance coverage; reviews change forms and verifies eligibility for requested change; processes changes, enters data into computer. Processes and ensures that all necessary paperwork in completed. Processes all terminations and ensures that all necessary paperwork is completed, such as, Separation Notice and Requests for Funds from Pension if not vested. Processes termination of insurance coverage for terminated/retired employees or ineligible dependents; performs necessary billing functions associated with employee insurance and administers Consolidated Omnibus Budget Reconciliation Act (COBRA) plans as necessary; works to resolve any problems which may arise with insurance companies and/or policies. Processes Notices of Death of covered employee, retiree, vested retiree, or dependent; completes/files death claim for life insurance companies. Administers the workers’ compensation plans; files all forms; and follows up on each individual case; maintains Worker’s Compensation Log of all injuries reported/suffered by city employees. Administers liability, automobile and property insurance by submitting necessary forms to the insurance company and maintaining files. Performs other related duties as assigned.
Education and Experience: Requires High School diploma or equivalent; Associates Degree from an accredited college or university in Business Administration, or related field, preferred; and five (5) years of related work experience and/or training that includes providing complex, administrative support and experience using computers including word processing, spreadsheets, and/or desktop publishing software applications for specialized governmental/organizational divisions/units with an emphasis in human resources administration, employment law, legal environment, group insurance, and/or Worker’s Compensation insurance administration; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job; or Equivalent combination of education and experience.
Knowledge, Skills and Abilities: Knowledge of modern office practices, methods, equipment, and complex clerical procedures. Knowledge of basic math and accounting procedures. Knowledge of or an ability to learn the department’s rules, regulations, policies, and procedures. Skill in operating a computer and a knowledge of word processing, spreadsheet, and/or desktop publishing software applications for specialized governmental/organizational divisions/units. Skill in oral and written communications. Ability to learn, understand and apply the concepts, practices and procedures of the department. Ability to understand and follow quickly and accurately oral and written instructions. Ability to prepare clear and concise reports and maintain accurate records. Ability to maintain alphabetical and chronological files. Ability to work independently without specific instructions. Ability to establish and maintain effective working relationships with city employees and the general public. Ability to drive and operate the department’s assigned vehicles and equipment in a safe and efficient manner.
The work is light work and requires exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force to move objects. Additionally, the following physical abilities are required: fingering, handling, hearing, mental acuity, pulling, repetitive motion, speaking, standing, talking, visual acuity, and walking.
The work is typically performed in an office and the work environment is generally quiet.p >