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City Clerk


Listing Summary

City Clerk

Department/Division:  Administration

Salary:  $65,415.68 – 84,043.62

This is an administrative position that involves maintaining official City records, providing support to City Council, and responding to citizen inquires and concerns.  Attends regular and special Council meetings, as well as other Board meetings such as Ethics Board and Development Authority; oversees or performs an accurate recording of the proceedings and preparation of the minutes proper legislative terminology, indexing and filing for the public record; distributes information as requested. Supports the maintenance of City records and public documents; performs certification and recording for the City as required on legal documents and other records requiring such certification; seals and attests by signature to ordinances, resolutions, contracts, easements, deeds, bonds or other documents requiring City certification; catalogs and files all City records.  Provides secretarial support to the Mayor and Council; composes and types various forms of written correspondence.  Supervises Receptionist; assists when necessary.  Responds to open record requests.  Serves as superintendent of City elections.  Administers the City charter, City ordinances and Council actions.  Updates City codes and ordinances.  Prepares reporting requirements in coordination with the City administrators.  Manage Property Insurance renewals and claims for the City. Provides public records and information to citizens, civic groups, the media and other agencies as requested.  Develops and recommends annual Mayor and City Council, and City Clerk’s Department operating budget; monitors and administers approved budget.  Serves on the Development Authority and Development Authority City of Hapeville boards.  Knowledge of modern office practices, methods, equipment, and standard clerical procedures; ability to learn municipal laws, policies, codes, and regulations; knowledge of or ability to learn the legal requirements related to keeping and preserving Council minutes and all official City records; knowledge of supervisory and management. Must have the ability to understand complex legal issues and requirements; obtain city clerk certification; complete internal core courses as determined by the City; handle confidential matters with discretion; prepare clear and concise reports and maintain minutes and important records; understand and follow oral and written instructions; communicate clearly and effectively, orally and in writing; establish and maintain effective working relationships with city employees, city officials and the general public   Performs other related duties as required.


Bachelor’s degree in Business Management, Records Management, Public Administration or related field; Master’s degree preferred; five (5) to seven (7) years related experience; prefer State of Georgia Municipal Clerk Certification; equivalent combination of education and experience.

Applications are available on the City’s Website,, or in Human Resources, 3468 North Fulton Avenue, Hapeville, Georgia.  Interested candidates must submit a resume and completed application to Human Resources by 5 p.m. on Friday, April 30, 2021.

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