This position is responsible for directing the city’s financial operations and for directing Aquatics Park, IT, Library, Municipal Court, and meter reading operations.
- Carries out supervisory responsibility in accordance with policies, procedures, and applicable laws including: interviewing, hiring and training staff; planning, assigning and directing work; appraising performance; rewarding and disciplining employees; scheduling training and testing; coordinating leave time; and addressing complaints and resolving problems.
- Plans, coordinates, assigns, and monitors performance and coaches, counsels, mentors, trains, and advises employees for the dual goals of meeting department goals and employee career development.
- Plans long-range goals, objectives, organizational structure, and overall direction for the department.
- Plans and implements short-term or annual goals, objectives, and strategies for the department, projects, or programs, to ensure efficient organization and completion of work.
- Oversees and processes information related to the budget; prepares worksheets for dissemination to departments; forecasts revenues; checks and verifies department budget entries; works with departments to correct/amend budget submission; provides and presents financial information, data, and history; manages the preparation of special budgets; assembles the budget document; participates in budget hearings; files appropriations; manages the reproduction and distribution of the budget document.
- Oversees audits and ensures compliance with internal and external policies.
- Reviews bank reconciliation and related information; reviews cash available in active accounts; determines funds available to cover expenses; prepares and processes transfers and associated journal entries.
- Prepares financial documentation for various projects and at the City Manager’s and/or Council’s request.
- Serves as liaison to or member of various committees/teams; collaborates, persuades, presents reports to, and negotiates with others to coordinate efforts and maintain cooperative and efficient relations.
- Ensures compliance with quality standards and regulations.
- Performs all other duties as assigned.
KNOWLEDGE REQUIRED BY THE POSITION
- Knowledge of applicable state, federal, and local ordinances, codes, laws, rules, regulations, and legislative issues.
- Knowledge of administrative principles and practices, including goal setting and implementation.
- Knowledge of accounting principles related to governmental accounts.
- Knowledge of financial management principles.
- Knowledge of budget development and management principles.
- Knowledge of financial audit principles.
- Knowledge of employee benefits administration.
- Knowledge of utilities operations.
- Skill in the development and management of budgets.
- Skill in the preparation of complex financial reports.
- Skill in the management of personnel.
- Skill in the management of financial records.
- Skill in oral and written communication.
The City Manager assigns work in terms of department goals and directives. The supervisor reviews work through conferences, reports, and observation of department activities.
Guidelines include federal and state accounting guidelines, local ordinances, city financial policies, and city and department policies and procedures. These guidelines require judgment, selection, and interpretation in application. This position develops department guidelines.
COMPLEXITY/SCOPE OF WORK
- The work consists of various management, accounting, and supervisory duties. The variety of duties to be performed contributes to the complexity of the position.
- The purpose of this position is to direct the city’s financial and budgeting operations and to direct other assigned city functions. Success in this position helps to ensure the city’s fiscal viability and contributes to the efficiency and effectiveness of city operations.
- Contacts are typically with elected and appointed officials, co-workers, other city personnel, representatives of state and federal agencies, bankers, benefits providers, and members of the general public.
- Contacts are typically to provide services, to give or exchange information, to motivate persons, to justify or settle matters, or to resolve problems.
PHYSICAL DEMANDS/ WORK ENVIRONMENT
- The work is typically performed while sitting at a desk. The employee occasionally lifts light objects.
- The work is typically performed in an office.
SUPERVISORY AND MANAGEMENT RESPONSIBILITY
This position has final responsibility and authority for the accomplishment of objectives, utilization of resources, and personnel administration decisions within a major area, department, or unit.
- Baccalaureate degree required; and
- More than five years of related experience required; or
- Any equivalent combination of education, experience, and training which provides the knowledge, skills, and abilities to perform the work.