Job Title: Finance Director
FLSA Status: Exempt
Reports To: City Manager
Job Summary: The Finance Director is responsible for the overall administration and management of the City’s Financial Services department. Provides fiscal accountability and transparent stewardship of the public funds to the City directly through the management, monitoring and coordination of the various components of the City’s budget. Advises City Manager and Council regarding financial matters such as effective use of resources. Prepares monthly and quarterly revenue and expense reports. Coordinates audits and works with auditors to verify expenditures.
FLSA Status: Exempt
Schedule: Normal hours for this position are Monday-Friday from 8:00 a.m. until 5:00 p.m. For special events, this person may be called in to help on an occasional night and/or weekend.
The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.
- Oversees the annual audit of the city financials by an outside auditing firm; compiles the Comprehensive Annual Financial Report for presentation.
- Assists the City Manager’s Office with developing and managing the annual operating and capital budgets; coordinates the submission of the annual budget proposals from various departments, assists department heads as needed.
- Prepares monthly departmental budget reports as well as monthly financials for submission to Council; prepares budgets amendments as required by the City Manager; reviews approves and prepares budget adjustments from department heads.
- Manages the daily operations of the Finance Department; schedules assigns, inspects, and evaluates work; instructs and trains in correct methods and procedures; monitors and reviews work output; prepares employee performance evaluations.
- Prepares or oversees the preparation of required legal documents and reports; assists in preparing official statements required for bond issuance.
- Oversees cash management, debt management, bank reconciliations, and adjusting journal entry activities.
- Compiles and maintains records related to the city's fixed assets.
- Compiles and prepares ad hoc reports as requested by management, Mayor and Council; updates the City Manager’s office about financial condition and current issues.
- Responds to complaints, problems and issues related to Finance department programs and services; communicates with citizens and the general public.
- Directs and oversees the collection of revenues and the expenditure of city funds; recommends changes in fee structures or revenue sources.
- Oversees capital improvement projects as related to financing; secures financing for approved projects; oversees project management with regards to financial aspects and issues.
- Develops and administers financial and administrative policies and procedures.
- Attends and participates in training opportunities relevant to the position.
- Performs other related duties as required.
- Bachelor’s Degree in finance, business, or accounting
- Valid State of Georgia Driver’s License
- Five years of progressively responsible experience planning and managing finance, budget and personnel programs, resources and operations; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this position
- Ability to read, communicate and perform basic mathematical calculations
- Ability to understand the basic principles relevant to the major duties of the position
Knowledge Required by the Position:
- Knowledge of city and department policies and procedures.
- Knowledge of the principles and practices of business administration.
- Knowledge of budget development and management principles and practices.
- Knowledge of generally accepted accounting principles (GAAP), Governmental Accounting Standards Board (GASB) guidelines and Governmental Auditing Standards (GAS).
- Knowledge of relevant federal and state laws, city ordinances, and department policies and procedures.
- Knowledge of computers and job-related software programs.
- Knowledge of research and statistical analysis principles.
- Skill in management and supervision.
- Skill in problem solving.
- Skill in prioritizing and planning.
- Skill in interpersonal relations.
- Skill in oral and written communication.
Supervisory Controls: The City Manager or Assistant City Manager assigns work in terms of department goals and objectives. The supervisor reviews work through conferences, reports, and observation of department activities.
Guidelines: Guidelines include City and departmental policies and procedures, City codes and ordinances, policies and procedures, and relevant federal and state regulations. These guidelines are generally clear and specific, but may require some interpretation in application.
Complexity: The work consists of varied management, accounting, and supervisory duties. Strict regulations and the need for accuracy contribute to the complexity of the position.
Scope and Effect: The purpose of this position is to manage the city’s financial resources, protect the city’s assets, prepare financial reports, and ensure compliance with policies and procedures. Successful performance ensures the efficiency and effectiveness of the city’s financial functions.
Personal Contacts: Contacts are typically with coworkers, elected and appointed officials, representatives of other government agencies, attorneys, bankers, auditors, consultants, actuaries, underwriters, vendors, and the general public.
Purpose of Contacts: Contacts are typically to give and exchange information, provide services, resolve conflicts and solve problems.
Physical Demands: The ability to move throughout City Hall to accomplish work assigned.
Work Environment: The work is typically performed in an office.
Supervisory and Management Responsibility: This position has direct supervision over the Finance Assistant.