This person in this position performs work of moderate difficulty by participating and assisting in the established operation of city-wide financial management systems including: preparing, analyzing and monitoring all city departmental budgets. Additionally, the incumbent is responsible for the preparation and data processing of capital assets, cash receipting, and other related accounting activities.
ESSENTIAL JOB FUNCTIONS
- Reviews and balances daily cash receipts; examines receipts for accuracy and completeness; resolves and assists in resolving deposit discrepancies; posts cash to the general ledger daily from all departments
- Coordinate procurement activities, review and distribute information to include: Request for Proposals (RFP’s), formal bids and pricing
- Enters cash receipts from external reports (West Pines, Court-ware, and Records ) into the General Ledger cash receipting module
- Assists the Assistant Finance Director with preparing for the annual audit by updating statistical section
- Updates several monthly reports for the Assistant Finance Director and Finance Director are compiled with the Finance Monthly report
- Responsible for making the annual debt service payments for bonds/capital leases and maintaining the debt service schedule
- Completes escheat property reports and insurance renewal annually.
- Updates all capital asset records when needed
- Recommend updates to the purchasing policy and ensure policy in enforced
- Processes voided checks and stop payments on checks when necessary
- Perform random physical audits of capital assets and small equipment
- Post revenue property tax payments
- Performs other duties as assigned
MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS
Requires a Bachelor’s Degree in Accounting, Finance, Business Administration, or a closely related field with two (2) years of work experience (preferably in local government); or an equivalent combination of education and experience.
KNOWLEDGE, SKILLS AND ABILITIES
- Knowledge of methods, practices, documents and terminology used in financial and accounting record keeping;
- Knowledge of practices and procedures of basic governmental budgeting and accounting; fundamental accounting and internal control policies and procedures;
- Knowledge of standard office practices and procedures;
- Knowledge of City ordinances, rules, procedures and practices governing accounts payable processing, business license renewal processing, cash receipts, fixed asset records and related financial transactions;
- Knowledge of effective customer service etiquette and practices.
- Ability to apply bookkeeping principles to the maintenance of standard fiscal and accounting records;
- Ability to make arithmetic computations and tabulations rapidly and accurately;
- Ability to maintain strict confidentiality.
The work requires standing, walking, sitting, lifting up to 40 pounds, carrying, pulling, climbing, balancing, stooping, kneeling, crouching, reaching, handling, speaking, hearing, and seeing.
The work is typically performed in an office environment with a moderate amount of noise