This position is responsible for assisting in directing the city’s finance operations.
Essential Job Duties
- Assists the City Treasurer with the annual audit; compiles reports, prepares working papers, responds to inquiries for auditors, assists with the Comprehensive Annual Financial Report, and researches and resolves complex situations.
- Assists in the development of the annual budget; establishes timelines, provides workpapers for department heads, compiles personnel budget for city, and assembles submissions from departments; attends budget workshops and prepares statutory advertisements; loads budget into software.
- Reviews accounts payable and payroll work completed by staff; provides guidance and resolves complex situations.
- Prepares journal entries; researches and resolves irregular balances in the general ledger; reconciles bank statements, identifies discrepancies, and takes corrective actions.
- Trains, assigns, directs, supervises, evaluates, and disciplines personnel.
- Oversees and coordinates property tax billing operations; provides exemptions, balances digest, prepares and submits statutory advertisements, attends hearings, assembles digest for submission to county for approval.
- Assembles and pays monthly sales tax.
- Submits all quarterly payroll tax returns.
- Provides guidance to subordinates and administrative staff in other departments with regard to city policies, payroll, purchasing, budgeting, and software use; completes budget transfers;
- Ensures city compliance with IRS rules and regulations; balances and submits annual payroll returns and provides documents to employees and vendors.
- Assembles annual internal audit controls; evaluates, monitors, and strengthens internal accounting controls.
- Prepares and maintains reports, statements, and summaries used by management to aid in decision making; tracks SPLOST and capital outlay project budgets.
- Oversees and assists with the upkeep of general ledger accounts, funds, and accounting records.
- Completes surveys and annual reporting requirements for special funds.
- Maintains fixed assets; adds or removes assets as needed.
- Performs related duties.
Knowledge required by the position
- Knowledge of budget development and management principles and practices.
- Knowledge of generally accepted accounting principles (GAAP) and Governmental Accounting Standards Board (GASB) guidelines.
- Knowledge of relevant federal and state laws, city ordinances, and department policies and procedures.
- Knowledge of computers and job-related software programs.
- Skill in the supervision of personnel.
- Skill in problem solving.
- Skill in prioritizing and planning.
- Skill in interpersonal relations.
- Skill in oral and written communication.
The City Treasurer assigns work in terms of department goals and objectives. The supervisor reviews work through conferences, reports, and observation of department activities.
Guidelines include GAAP, GASB guidelines, internal control procedures, budgeting best practices, relevant state and federal laws, auditing principles, and city and department policies and procedures. These guidelines require judgment, selection, and interpretation in application.
Complexity/scope of work
- The work consists of varied accounting, management, and supervisory duties. Strict regulations and the need for accuracy contribute to the complexity of the position.
- The purpose of this position is to assists in managing the city’s financial operations. Successful performance ensures the efficiency and effectiveness of those operations.
- Contacts are typically with coworkers, elected and appointed officials, representatives of other local governments, attorneys, bankers, auditors, vendors, and the general public.
- Contacts are typically to exchange information, motivate persons, resolve problems, and provide services.
Physical demands/work environment
- The work is typically performed while sitting at a desk or table. The employee occasionally lifts light objects and distinguishes between shades of color.
- The work is typically performed in an office.
Supervisory and Management Responsibility
This position has direct supervision over Accountant and Accounting Technician.
- Knowledge and level of competency commonly associated with the completion of a baccalaureate degree in a course of study related to the occupational field.
- Experience sufficient to thoroughly understand the work of subordinate positions to be able to answer questions and resolve problems, usually associated with eight to ten years’ experience or service.
The qualifications listed above represent the credentials necessary to perform the essential functions of this position. To be successful in this position, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position.
* * * * The City of Acworth is an Equal Opportunity Employer * * * *