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Program Coordinator (FT)


Listing Summary

Position:  Program Coordinator                                                                                 Department:  Senior Center

Starting Salary:  $14.13/hour                                                                                    FLSA Status: Non-Exempt

Posting Date:  August 03, 2021                                                                                Closing Date:  Open Until Filled

                                                                     REVISED 09-08-2021

Job Summary:

This position is responsible for providing assistance and coordinating congregate programs.

Major Duties:

  • Manages congregate clients and processes new client intake and removal.
  • Applies compliance regulations as assigned via Department of Human Services (DHS) and area agency on aging (AAA) for program funding related to senior meal funding, and Medicare assistance.
  • Maintains accurate files and conducts (60) sixty-day and annual assessments; enters client information daily, weekly, and monthly into WellSky reporting system.
  • Maintains MySeniorCenter specialized software for tracking and statistical data collection.  Acts as program administrator for staff.
  • Assists with grants and grant reporting through collecting statistical data related to client programs.
  • Coordinates and implements activities assigned by Director and assists in various audit related to meal programs.
  • Packs and serves meals (2) two times daily; delivers meals when needed. Oversees meal program to ensure compliance and feedback. 
  • Prepares Congregate client referrals; assists clients with various resource information regarding food, house, medical appointments, Medicare, and legal issues.
  • Logs daily congregate meals and prepares monthly reports, collects donated money, and prepares and reconciles weekly tally sheet. Strong Excel skills to perform daily tasks related to financial reporting using charts, graphs, and embedded formulas. 
  • Provides accurate financial reports and statistics to support annual budget preparation.
  • Collaborates with other community agencies.
  • Manages volunteer Program; processes and trains new volunteers, coordinates volunteer routes, maintains monthly logs, and coordinates annual recognition event.  Maintains federal mandates related to background requirements.
  • Supports meals on wheels and covers task during absence of MOW analyst. 
  • Performs other related duties as assigned.

Minimum Qualifications

  •      Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition to basic skills typically associated with an associate degree;
  •      Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for three years.
  •      Possession of or ability to readily obtain a valid driver's license issued by the State of Georgia for the type of vehicle or equipment operated.
  •      Proficient in the use of Microsoft Excel.

The successful candidate must pass a Background/Reference Check, and Pre-Employment Drug Screenings prior to the start of employment.  

To Apply: All applicants must complete a Habersham County employment application. Applications can be found online at  Applications and a detailed job description can be picked up at the Habersham County Human Resources Department, Administration Building located at 130 Jacob’s Way, Clarkesville, GA 30523 in room 303. For more information please call (706) 839-0214.

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