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Executive Assistant

City of Winder


Listing Summary

Through the chain of command to the City Administrator the Executive Assistant provides highly responsible administrative support to Administration including the Mayor, City Administrator, City Clerk, and the Planning & Development Department. This position is distinguished by the high-level complexity of assignments and broad scope of responsibility working with sensitive and confidential matters. Assignments require independent judgement and involve interactions with executive management, department heads, elected officials, and citizens. 

  • Provides executive level support to the Mayor, City Administrator, City Clerk, and the Planning & Development Department to facilitate daily operation of administration.
  • Prepares reports and provides verbal and written correspondence on behalf of the Mayor, City Clerk, Director of Economic Development, and the Planning & Development Department dealing with issues and subject matter in ways that frequently require considerable sensitivity, discretion, strong sense of urgency, judgment, or negotiation in replying to inquiries, and/or presenting or requesting information.
  • Manages the Mayor and City Administrators’ schedules, travel arrangements and the coordination of meetings and events.
  • Prepares specialized investigative and analytical work in researching administrative systems, policies and procedures, ordinances related to City and department operations for use in policy development and evaluation of existing programs and initiatives.
  • Coordinates the work of city committees and ensures all resulting work and information is accurately and expediently communicated to applicable persons, groups, or agencies.
  • Builds effective working relationships with elected officials, city leaders, department heads, community representatives, and other city staff.
  • Responds to calls from the public by finding answers to questions and/or referring queries to appropriate department or city employees; follows-up to ensure issue has been appropriately addressed.
  • Assist the Mayor and City Administrator and administration staff with strategic planning and issues relating to specific departments.
  • Ensures accurate and timely information flow between the Mayor, City Administrator, City Clerk, administration staff, elected officials and other city departments.
  • May represent administration at community meetings to take minutes, analyze needs, listen, and respond to specific concerns, identify possible solutions, conduct feasibility or impact analysis.
  • Assists with planning, coordinating and monitoring of new programs, existing programs or special projects initiated by city leaders.
  • Communicates and coordinates regularly with departments to maximize the effectiveness and efficiency of interdepartmental operations and activities.
  • Coordinates and directs office services such as records, and monitoring annual budgets, including tracking all expenses, justifying monthly budget reports, preparing purchase orders, requisitions, invoices, and quotes for supplies and equipment as necessary.
  1. Licenses and Certifications Required:
    • Possession of a valid Georgia Driver’s License.
    • Notary Public Certification from the State of Georgia within three (3) months of employment.

       

  2. Qualifications:
  • High school diploma required.
  • Bachelor’s Degree in Business Administration or related field preferred.
  • Experience providing high level support to senior leadership.
  • Never been convicted of a felony.
  • A citizen of the United States or has obtained legal work status.
  • Must be able to pass a detailed background investigation.
  • Must be able to pass a credit check.
  • Work evenings, weekends, and/or holidays as required.

Listing ends on:

10/22/2021