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Deputy Director, Registration & Elections

DeKalb County


Listing Summary

Salary Range:   $71,505 - $110,835 

                       

Purpose of Classification:

The purpose of this classification is to assist in the planning, directing, and oversight of operations and staff involved in voter registration and elections processes for the County, conducting elections, and ensuring compliance with local, state and federal election and voter registration laws, rules, and regulations.  

Essential Functions:

The following duties are normal for this classification. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

Manages, directs, and evaluates assigned staff; oversees employee work schedules to ensure adequate coverage and control; reviews timesheets; approves/processes employee concerns and problems and counsels or disciplines as appropriate; assists with or completes employee performance appraisals; directs work; acts as a liaison between employees and County administrators and elected officials; and trains staff in operations, policies, and procedures.

Organizes, prioritizes, and assigns work; prioritizes and schedules work activities in order to meet objectives; ensures that subordinates have the proper resources needed to complete the assigned work; monitors status of work in progress and inspects completed work; consults with assigned staff to assist with complex/problem situations and provide technical expertise; provides progress and activity reports to County administrators and elected officials; and assists with the revision of procedure manuals as appropriate.

Directs functions and activities of the department; directs voter registration programs, voter education and outreach programs; administers elections; recruits and trains poll workers; and oversees storage, maintenance, preparation, and testing of election equipment.

Directs voter registration activities; reviews and approves staffing levels during high volume and peak registration periods; monitors work activities to ensure timely processing of applications and maintenance of voter registration rolls; and conducts voter education seminars and training for citizens.

Conducts elections; supervises departmental personnel to ensure that all elections are conducted in accordance with state and federal laws and regulations; determines locations and schedule for early voting; organizes equipment and staff deployment levels for early and election day voting; reviews training packets; monitors early voting traffic and election task lists; approves ballot layouts; and implements changes in procedures to resolve issues.

Plans, directs, trains, and supervises voter outreach activities; processing absentee ballots; receives/files nomination papers, candidate statements and initiative petitions; maintains the voter file; advises individuals/groups on procedures for filing initiatives, referendums and recall petitions; and files/audits campaign financial statements.

Coordinates the daily operation of the department's computer systems; supervises data entry of affidavits of registration; maintains election district information; prepares and maintains precinct maps; creating and consolidates precincts, including the operation of customized computer aided drafting applications; supervises election night ballot tabulating.

Plans, directs and supervises employees engaged in securing polling places and precinct officers; training precinct officers; orders and delivers precinct supplies and materials; operating collection centers; conducting official canvass of election returns; operates mailing and computerized mail addressing equipment; mails sample ballots and election information to voters; and receives, inventorying and storing election supplies

Assists in developing and implementing long- and short-term plans, goals, and objectives for the department; evaluates effectiveness and efficiency of department activities; reviews and revises policies, procedures, plans and programs; and researches, assesses, and makes recommendations regarding strategies to meet current and future election and voter registration needs.

Interprets, applies, and ensures compliance with all applicable codes, laws, rules, regulations, standards, policies and procedures; initiates any actions necessary to correct deviations or violations; maintains a comprehensive, current knowledge of applicable laws/regulations and pending legislation that may impact department operations; and maintains an awareness of new products, methods, trends and advances in the profession.

Assists in developing, implementing, and administering department budget; monitors expenditures for adherence to established budgetary parameters; and prepares and submits financial documentation.

Oversees equipment and supplies for the department; determines voting equipment needs for each precinct for elections; monitors the packing and preparation of voting equipment and supplies; reviews and approves supply and equipment requisitions; develops equipment specifications; obtains price quotes from vendors; prepares and updates policies and procedures for equipment storage; and manages the maintenance of all related records.

Completes data entry and filing; enters new voter registration information; verifies accuracy and completeness of voter information; conducts research of state records; mails out letters to retrieve missing information and documentation; updates existing records in statewide registration base; files new, updates existing, and pulls deleted cards as appropriate; scans and indexes registration and absentee applications; and files records and correspondence after processing.

Represents department to other departments, municipalities, candidates and state officials; answers questions and provides information; coordinates work activities; reviews status of work; and resolves problems.

Minimum Qualifications:

Bachelor’s degree in Business Administration, Public Administration, or a related field required (Master's degree preferred); six years of progressively responsible experience in voter registration and elections preferred, with three years of capacity management experience in an operational setting for a comparably sized organization or as a deputy director for a smaller organization; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

Specific License or Certification Required: Must possess and maintain a valid Georgia driver’s license; and must obtain a Georgia Elections Certification within 12 months

Listing ends on:

11/19/2021