with insurance policies and related documents; assists with annual employee benefits enrollment processes.
Manages the HR module (except for applicant tracking and recruitment) of the City’s ERP computer system and is responsible for data entry into this module.
Responsible for data entry related to benefits, FMLA, etc.
Administers and manages the City’s FMLA leave program in compliance with established policies and governmental laws; reviews required leave requests and medical documentation for FMLA leave to ensure compliance; approves/denies FMLA leave requests; and tracks leave balances.
Assists with risk management functions; serves as a liaison to insurance carrier in reporting vehicle accidents and property damage; assists with the annual GIRMA renewal process and ongoing reporting, tracking, and coordination with insurance provider.
Prepares and composes memoranda, correspondence, monthly newsletter, and Annual Employee Benefits Statements.
Prepares and updates a variety of departmental reports, including quarterly reports for Council, BS&A reports, EEO-4, etc.
Ensures compliance with the Patient Protection and Affordable Care Act (PPACA or ACA) and prepares related employer reporting as required.
Assists in preparing the departmental budget, enters departmental budget into BS&A, assists in the review and maintenance of budget accounts, and runs reports as necessary.
Processes Educational Assistance Program requests and maintains payment records.
Completes wage and benefits surveys as required.
Responsible for maintaining and scanning electronic employee files and records into Laserfiche.
Prepares Bureau of Labor Statistics monthly reports.
Processes payment of various department-related bills as necessary.
Responsible for Employee Service Awards Program, Employee of the Month, and Supervisor of the Quarter.
Maintains City organizational charts in PowerPoint.
Maintains employee pictures on SharePoint.
Performs related duties.
Knowledge of human resources principles, practices, and procedures.
Knowledge of applicable federal, state, and local laws.
Knowledge of benefits management principles and retirement programs.
Knowledge of the structure, functions, and operations of City departments.
Knowledge of computers and job-related software programs. Must be extremely proficient in Excel and Word and must be able to learn software programs quickly. Knowledge of SharePoint a plus.
Knowledge of the federal FMLA and ADA.
Knowledge of the Patient Protection and Affordable Care Act (PPACA or ACA) and required reporting.
Skill in problem solving.
Skill in prioritizing and planning.
Skill in interpersonal relations.
Skill in oral and written communication.
Knowledge and level of competency commonly associated with the completion of a baccalaureate degree in a course of study related to the occupational field.
Experience sufficient to thoroughly understand the functions of the Human Resources Department to be able to answer questions and resolve problems, usually associated with a minimum of five years’ experience.
CHRM, ACHRM, PHR, SPHR, SHRM-CP, SHRM-SCP, or other similar Certification preferred or the ability to achieve CHRM, PHR, or SHRM-CP certification within 36 months of employment.