Department: COURT SERVICES
Job Status: Full-Time
Rate of Pay: $40,952.25 - $54,876.02
The Court Administrator is responsible for providing support for the Forest Park Municipal Court. Work involves supervising the day-to-day activities of the employees assigned to the Court Clerk’s Office and assisting the Municipal Court Judge during Municipal Court sessions to ensure the orderly and efficient operation of the Municipal Court process. This position is responsible for supervising the activities of all subordinate staff assigned to the Office of the Court of Clerk and to serve as a liaison between the Municipal Court, the Judge, and the Executive and Legislative branches of the government. This position will also be required to attend certain department meetings, functions, and events and to create reports and other court related information as directed by the Judge.
ESSENTIAL JOB FUNCTIONS
- Trains, supervises, and assists court staff with daily court operations.
- Makes day-to-day work assignments as applicable and required.
- Supervises the scheduling and coordination of shift changes; trains personnel in proper work methods; assigns, delegates, and reviews work; conducting training and performing inspections; maintains administrative records and personnel files; hears and resolves minor complaints; counsels subordinates and makes recommendations and/or taking disciplinary action; analyzes, reviews and advises personnel regarding work procedures to ensure compliance with departmental rules and regulations; periodic evaluation of employee performance.
- Provides clerical support by answering and directing phone calls; assists at the front counter; distributes paperwork and information; documents court orders; and files paperwork.
- Collects citations from officers; enters citations into the appropriate computer system and submits to the State of Georgia; runs criminal and driver history reports for each individual that receives a citation.
- Accepts fees and fines; completes receipts and posts payments for traffic fines; restitution of payments; and other payments authorized by court order.
- Maintains case files on incidents and arrests; assigns file numbers; constructs new case files; transfers cases to the appropriate agency.
- Responds to front window, telephone, and written inquiries.
- Provides assistance and information to attorneys, agencies, City staff, and the general public on court procedures and the status of cases.
- Prepares court calendars.
- Processes and prepares legal documents and court forms.
- Serves as administrative aide to the judge in the courtroom by maintaining evidence, maintaining files and documents proceedings by recording case information.
- Validates and records receipts and deposits payments according to established court procedures.
- Performs other duties as assigned.
Education and Experience:
Bachelor’s degree in Public or Business Administration or closely related field with course work in legal, judicial or court administration and a minimum of seven (7) years of progressively responsible related administrative experience to include at least four years supervisory experience, or an equivalent combination of education and/or court experience may be accepted. Preferred candidate should have experience in court operations, accounting or budget/funding administration, auditing principles as well as experience in records management systems operations.
- Successful completion of Georgia Crime Information Center Security and Awareness training within 60 days of hire date.
- Computers and peripheral equipment.
- Designated software applications.
- Telephones, copiers, and other office equipment.
- Courtware software or other court IT systems.
Knowledge, Skills, and Abilities:
- Basic knowledge of the practices and procedures involved in law enforcement record keeping and confidentiality.
- Knowledge of City policies, procedures, codes, ordinances and applicable State, federal, and Local laws.
- Knowledge of GCIC rules and regulations.
- Knowledge of modern office practices, methods, equipment, and standard clerical procedures.
- Knowledge of basic bookkeeping practices.
- Knowledge of basic math and accounting practices.
- Knowledge of appropriate contacts for related police and court issues.
- Skill in operating a computer and entering data into a database.
- Ability to operate GCIC to run criminal and driving history reports.
- Ability to read and comprehend various technical reports and legal terminology.
- Ability to handle confidential information.
- Ability to handle stressful situations.
- Ability to communicate with confrontational people.
- Ability to maintain accurate records.
- Ability to type and enter data correctly.
- Ability to maintain accurate and complete records.
- Ability to prepare monthly reports.
- Ability to communicate clearly and concisely, both orally and in writing.
- Ability to establish and maintain positive working relationships with those contacted in the course of work.
- Ability to effectively supervise other employees.
- Skill at effectively resolving interpersonal conflict and interacting with emotionally distraught, angry, or hostile individuals.
- Ability to organize and prioritize work and appropriately schedule court activities.
Visual acuity in both eyes, normal color vision, good accommodation and no field deficits; hear in-person, radio and telephone conversations; recognize differences or changes in sound patterns, loudness or pitch; speak audibly and clearly; identify and distinguish smells of different materials; sit or stand for prolonged periods; walk, run, kneel, stoop, crawl and crouch; make precise and coordinated finger, hand and limb movements; maintain uniform, controlled hand-arm posture or movement; lift and carry boxes of evidence and/or supplies (average 50 pounds).
- Repetitive Motion: Substantial movements (motions) of the wrist, hands, and/or fingers.
- Speaking: Expressing or exchanging ideas by means of the spoken word including the ability to convey detailed or important spoken instructions to other workers accurately and concisely.
- Visual Acuity: Have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; and/or extensive reading.
The court caseload that must be processed daily and the nature of the subject matter causes the environment to be high-pressured and fast-paced and dealing with the public can be stressful. The employee must be able to handle multiple tasks while maintaining the administrative productivity of the department. On plea days the court may process as many as 500 cases in a single court date and employee must be able to work beyond regular hours as needed. Many situations in the municipal court are unpleasant and the court administrator must be able to disarm potentially explosive situations with tact and diplomacy. The workload is heavy and consistent. The Court Administrator must be able to handle several tasks simultaneously and accurately.