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Court Office Assistant (Part-Time)

Johns Creek


Listing Summary

The part-time Court Office Assistant assists the Municipal Court Administrator with ensuring the appropriate handling of all Court-related documentation and providing assistance with selected clerical and administrative duties.  The part-time Court Office Assistant may work up to 29.75 hours per week.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Provide respectful and courteous assistance to the general public, attorneys, and internal customers regarding Court dates and scheduled times, fines, pleas and other information as requested via phone, voicemail, fax, e-mail or in person, responding within 24-48 hours.
  • Efficiently retrieve and maintain citations, reports and any accompanying paperwork manually or via electronic import into the Court’s case management system.
  • Efficiently maintain all Court records including but not limited to pending cases, probation cases, failure to appear cases, active and closed warrants, and closed cases.
  • Process incoming and outgoing mail, Court emails, faxed documents, and attorney filings and requests and distributing to the appropriate Court team member.
  • Efficiently assist the Court team with scanning and indexing citations, reports, orders, attorney filings, and all other Court related documents into the Court’s case management system to preserve the life of the file in a timely and organized manner.
  • Assist with the retrieval and filing of new and closed citations/case files in future pending Court dates, probation, failure to appear, closed warrants in case filing systems or mobile units.
  • Enter citations and police officer information into the Court’s case management system as needed making proper notes within each case as needed.
  • Respond to and prepare certified dispositions.
  • Assist with the monthly probation case closure process.
  • Research information pertaining to citations and other Court related matters as requested.
  • Take initiative to accomplish tasks and identify opportunities for improvement.
  • Provide responsive and timely feedback on status and progress of work duties and responsibilities.
  • Serve as the Court Liaison during Court sessions, assisting the Assistant Court Clerks and probation officer during each Court session by checking in defendants, pulling and delivering files as needed.
  • Must maintain confidentiality of information consistent with applicable federal, state and local rules.
  • Maintain the relevant training and certifications as required by the position.
  • Perform other similar duties as assigned.

MINIMUM QUALIFICATIONS:

  • High School Diploma or G.E.D.
  • One year of comparable experience in a Court related office or Courtroom setting.
  • Proficiency in Microsoft Office applications.
  • Effective written and verbal communications skills using English.

PREFERRED QUALIFICATIONS:

  • Associates Degree in Legal Studies, or related field.
  • Three (3) years of experience in a Court related office setting or Courtroom environment.
  • Knowledge and understanding of judicial processes, procedures, and terminology.
  • GCIC certification with experience of entering Computerized Criminal History (CCH) dispositions electronically.
  • Ability to speak and comprehend a second language (e.g., Spanish, Mandarin, Cantonese, Korean, etc.).

COMPENSATION:

  • $15 per hour. 
  • Can work up to 29.75 hours per week.
  • This part-time position is not eligible for the City of Johns Creek's benefits package.

EOE

Listing ends on:

11/22/2020