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Court Administrator


Listing Summary



Department: Municipal Court Date: November 13, 2020 GENERAL PURPOSE


Performs supervisory and administrative work of a responsible nature in the daily operations of the Municipal Court.




Works under the general supervision of the City Manager.




Supervises Municipal Court, Court Clerks, and interns.




Responsible for supervising daily operations in the municipal court assuring provision of timely and accurate customer service for members of the public and court staff.


Supervises personnel as assigned to meet schedules and workloads. Performs annual and probationary evaluations. Interviews and recommends applicants for hire. Recommends disciplinary action for subordinate employees.


Assists in preparation of annual budget requests for the Municipal Court. Administers adopted budgets in accordance with City policies and procedures.


Supervises and administers the receipting, depositing, and accounting of monies for fines, forfeitures, and other court receipts.


Performs research and records retrieval; assists in compilation and preparation of court records; compares data and information as directed.


Responds to window, telephone, and written inquiries. Responds to public records requests in accordance with City policies and procedures. Prepares and maintains appropriate calendars.


Secures details of specialized information, coordinating office work and providing information regarding services and operations of the division in response to inquiries from employees, customers, court staff, and vendors.


May assist with matching purchase orders to invoices, codes, and/or records; prepares invoices for payment.


Maintains filing systems (i.e., sorting, grading, verifying, filing, and/or retrieving documentation); establishes new and specialized files according to prescribed methods.


Maintains work area supply inventory, orders supply, as necessary.


Assists in the coordination of effective purchasing procedures for the requisition and procurement of supplies, equipment, and services. Obtains oral and written quotes from vendors.


Operates a variety of modern office equipment (i.e., facsimile machines, scanner, personal computer and specialized software, calculator, telephone, cell phone, and copy machine)




Serves as member of various employee committees as assigned. Works shifts as assigned.



Education and Experience:



  1. Graduation from high school or GED equivalent and a minimum of 45 college credits in bookkeeping, accounting, or office management, and
  2. Five (5) years of responsible administrative experience with a court system, or
  3. An equivalent combination of education training, or experience which provides the required knowledge, skills, and abilities to perform the essential job functions.


Necessary Knowledge, Skills and Abilities:


  1. Considerable knowledge of office management principles, practices and procedures; knowledge of computers and computer software including data processing; specialized court data bases, and spreadsheets; considerable knowledge of legal language and legal procedures related to municipal court functions; knowledge of bookkeeping and basic accounting principles and practices; knowledge of sources of supply; knowledge of complex and specialized support for a department level administrator; knowledge of supervisory techniques; knowledge of criminal, traffic, and infraction procedures.



  1. Skill in operating listed tools and equipment; skill in researching and organizing data; skill in using spreadsheet, skill in using specialized court services databases, word processing, and calendaring software; skill in customer service techniques.
  2. Ability to establish and maintain effective working relationships with customers, subordinates, co-workers, court staff, vendors and other City departments; ability to communicate effectively verbally and in writing; ability to handle stressful situations; ability to evaluate, audit, deduce, and/or assess data and /or information using established criteria; ability to provide guidance, assistance, and/or interpretation to others on how to apply department procedures and standards.




Valid State Driver’s License.




Personal computer, including Microsoft software programs, spreadsheets, and specialized court software (Courtware); printer, copy machine; 10-key calculator, postage machine; fax machine, scanner, and telephone.




The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


While performing the duties of this job, the employee is frequently required to sit, walk, talk, and hear. The employee is occasionally required to use hands to finger, handle or operate objects, tools, or controls, and reach with hands and arms.


The employee must occasionally lift, carry, push and/or pull up to 20 pounds. Specific hearing abilities required by the job. Specific vision abilities required by this job include close vision and the ability to adjust focus.




The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


Work is performed in office conditions with rare exposure to negative environmental factors. Noise level in the work environment is usually quite to moderately noisy.




Formal application, rating of education and experience, oral interview, and reference check; job-related testing may be required.


The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.


The job description does not constitute an employment agreement between the employer and the employee and is subject to change by the employer as the needs of the employer and requirements of the job change.




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