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SENIOR MUNICIPAL COURT CLERK
Class Title: Senior Municipal Court Clerk
Date: November 13, 2020
Provides a wide variety of clerical and administrative support work for the Municipal Court.
Works under the general supervision of the Court Administrator.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Assists in administering court proceedings and docketing. Prepares correspondence and maintains records.
Processes deferrals, jail sentences, probations, pre-sentence matters, and failure to appears.
Assists in the coordination of court matters with defendants, businesses, attorneys, City Solicitor, police department, jail, bonding companies, and other levels of the criminal justice administration system.
Assists in the receipting, depositing, and accounting for monies for fines, forfeitures, cash bond returns and other court receipts.
Assists in the preparation of reports for state and local agencies. Ensures correct and accurate input for GCIC pursuant to guidelines. Prepares court dockets and files; checks with jails for special hearings. Prepares bench warrants and subpoenas.
Receives, logs and indexes incoming filings and citations. Responds to window, telephone, and written inquiries.
Receipts bail, fines and penalties.
Processes probation payments.
Counts, confirms, and prepares cash bonds for deposit and receipting. Enters and retrieves a wide variety of data into computer systems.
Initiates related paperwork as needed by defendants to facilitate their response to a citation or complaint.
Performs primary filing of all papers, dockets, index cards, case files, and case related correspondence.
Processes Failure to Pay, Failure to Comply and Failure to Appear notices. Constructs new case files, filing and retrieving documents, as necessary.
Prepares and maintains appropriate calendars, sets up court hearings.
Prepares files for court use, processes timely notices to defendants of arraignments, trials and hearings.
Initiates requests for driving and criminal records. Works shifts as assigned.
Responds to requests from Municipal Judge, City Solicitor, and others for assistance and information.
Responds and processes discovery request that the Municipal Court Receives.
Performs a variety of courtroom related tasks such as swearing in witnesses, opening court sessions, and marking exhibits in order of presentation in court cases; may serve as matron to female defendants.
Serves as Assistant Terminal Agency Coordinator TAC for the Municipal Court with regards to record validations, hit confirmations, training and other GCIC and NCIC related matters.
May serve on a variety of employee committees. Work shifts as assigned.
DESIRED MINIMUM QUALIFICATIONS
Education and Experience:
Necessary Knowledge, Skills and Abilities:
TOOLS AND EQUIPMENT USED
Personal computer system, including Microsoft software programs, specialized court software (Courtware); 10-key calculator; phone; copy, fax, and scanning machine; recording system; GCIC terminal
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit, walk, talk, and hear. The employee is occasionally required to use hands to finger, handle or feel objects, tools, or controls, and reach with hands and arms.
The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee may occasionally work in outside weather conditions. The noise level in the work environment is usually quiet to moderately noisy.
Formal application, rating of education and experience, oral interview, and reference check; job-related testing may be required.
The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
The job description does not constitute an employment agreement between the employer and the employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
SUBMIT RESUME TO: RESUME@TUCKERGA.GOVp >