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Senior Municipal Court Clerk

City of Tucker


Listing Summary

SENIOR MUNICIPAL COURT CLERK

Class Title: Senior Municipal Court Clerk

Municipal Court

Date:  November 13, 2020

 

GENERAL PURPOSE

Provides a wide variety of clerical and administrative support work for the Municipal Court.

SUPERVISION RECEIVED

Works under the general supervision of the Court Administrator.

SUPERVISION EXERCISED

None.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Assists in administering court proceedings and docketing. Prepares correspondence and maintains records.

Processes deferrals, jail sentences, probations, pre-sentence matters, and failure to appears.

Assists in the coordination of court matters with defendants, businesses, attorneys, City Solicitor, police department, jail, bonding companies, and other levels of the criminal justice administration system.

Assists in the receipting, depositing, and accounting for monies for fines, forfeitures, cash bond returns and other court receipts.

Assists in the preparation of reports for state and local agencies. Ensures correct and accurate input for GCIC pursuant to guidelines. Prepares court dockets and files; checks with jails for special hearings. Prepares bench warrants and subpoenas.

Receives, logs and indexes incoming filings and citations. Responds to window, telephone, and written inquiries.

Receipts bail, fines and penalties.

 

Processes probation payments.

Counts, confirms, and prepares cash bonds for deposit and receipting. Enters and retrieves a wide variety of data into computer systems.

Initiates related paperwork as needed by defendants to facilitate their response to a citation or complaint.

Performs primary filing of all papers, dockets, index cards, case files, and case related correspondence.

Processes Failure to Pay, Failure to Comply and Failure to Appear notices. Constructs new case files, filing and retrieving documents, as necessary.

Prepares and maintains appropriate calendars, sets up court hearings.

Prepares files for court use, processes timely notices to defendants of arraignments, trials and hearings.

Initiates requests for driving and criminal records. Works shifts as assigned.

Responds to requests from Municipal Judge, City Solicitor, and others for assistance and information.

Responds and processes discovery request that the Municipal Court Receives.

Performs a variety of courtroom related tasks such as swearing in witnesses, opening court sessions, and marking exhibits in order of presentation in court cases; may serve as matron to female defendants.

Serves as Assistant Terminal Agency Coordinator TAC for the Municipal Court with regards to record validations, hit confirmations, training and other GCIC and NCIC related matters.

PERIPHERAL DUTIES

May serve on a variety of employee committees. Work shifts as assigned.

DESIRED MINIMUM QUALIFICATIONS

Education and Experience:

  1. Graduation from high school or GED equivalent with course work in typing and/or general office practices; and
  2. Two (2) years of responsible administrative experience with a court system, or
  3. An equivalent combination of education training, or experience which provides the required knowledge, skills, and abilities to perform the essential job functions.

 

Necessary Knowledge, Skills and Abilities:

  1. Considerable knowledge of general office procedures, principles, and practices; knowledge of computers and computer software including data processing; specialized court data bases and spreadsheets; considerable and working knowledge of legal language and legal procedures related to municipal court functions; some knowledge of basic bookkeeping and basic accounting principlas and practices; knowledge of criminal, traffic, and infraction procedures.
  2. Skill in operating listed tools and equipment; skill in researching and organizing data; skill in using spreadsheet; skill in using specialized court services databases and word processing; skill in customer service techniques
  3. Ability to effectively communicate on a one-to-one basis with the public; ability to maintain effective working relations with employees, other departments, officials and the public; ability to maintain accurate records; ability to type and enter data accurately.

TOOLS AND EQUIPMENT USED

Personal computer system, including Microsoft software programs, specialized court software (Courtware); 10-key calculator; phone; copy, fax, and scanning machine; recording system; GCIC terminal

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit, walk, talk, and hear. The employee is occasionally required to use hands to finger, handle or feel objects, tools, or controls, and reach with hands and arms.

The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee may occasionally work in outside weather conditions. The noise level in the work environment is usually quiet to moderately noisy.

SELECTION GUIDELINES

Formal application, rating of education and experience, oral interview, and reference check; job-related testing may be required.

 

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

The job description does not constitute an employment agreement between the employer and the employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

 

SUBMIT RESUME TO: RESUME@TUCKERGA.GOV

Listing ends on:

11/30/2020