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Programs Analyst

Glynn County

Listing Summary

This is a full-time position and receives all benefits afforded to regular employees. This position requires working 40 hours per week for the Glynn County Recreation & Parks Department.

Essential Job Functions: The purpose of this classification is to coordinate special projects and conduct research and analysis of various departmental functions and operations for the Glynn County Recreation & Parks Department. Work at this level is of a responsible, technical or professional level relative to a supporting role in the management of a division, department, or operation, but without supervisory or managerial responsibilities. All authority and autonomy inherent in this classification is at the discretion of and delegated by a department director.

  • Conducts operational research, productivity analyses and management studies to assist in the management of departmental operations, programs, and services: compiles and/or monitors various administrative and statistical data pertaining to divisional operations; researches information pertinent to task or project; analyzes data and identifies trends; prepares or generates reports; makes recommendations for changes in policies and procedures to improve operations, provide more responsive service, and/or optimize the use of resources; and develops recommendations for changes in departmental policies and procedures; and provides technical assistance and information to management to aide decision making.

  • Performs financial reviews and analyses for the department: compiles and evaluates operational data and cost histories; monitors and reviews billing activities, expenditures, and financial reports; conducts detailed cost analysis; makes recommendations to improve cost and operational effectiveness; and participates in budget development.

  • Coordinates special projects for the department, including the planning, design, implementation, and evaluation of moderate construction/maintenance projects, management studies, introduction of new programs, and various professional services: assists in defining the scope of the project; identifies and recommends proper allocation of financial, material, and human resources committed to the project; formulates solutions and resolves problems; facilitates implementation of the project; and provides administrative support to the project as needed. Work at this level is usually relegated to coordination of the department's participation in major, county-wide projects, and serves in a secondary or subordinate role to the designated construction manager for large capital projects.

  • Oversees professional contractors and/or consultants providing services for projects: participates in the evaluation and selection of contractors/consultants; interfaces with and monitors the contractors/consultants to ensure timely and quality completion of project; facilitates cooperation with the project throughout the organization; and provides information and support as needed.

  • Assists the department managers with strategic and long-range planning for departmental operations: participates in planning efforts at the local and regional level; keeps director apprised of developments at the state and federal level that impact the department; monitors pending legislation for impact on operations; oversee compliance with new legislation.

    Recreation & Parks Specific Duties:

  • Oversees the creation, editing, and printing of the department activity guide
  • Serves as the department timekeeper for payroll in Executime
  • Serves as the reviewer of Peard reconciliation in Munis
  • Manages the Athletics4AII Scholarship Program
  • Manages the Volunteer Coach Refund Program
  • Serves as a member of the department's budget team
  • Serves as a member of the department leadership team
  • Assists in monitoring departmental budgets and expenditures
  • Performs customer service functions as needed; responding to customer inquiries, processing payments for rentals and registrations,assisting individuals in completing forms, and providing information on department programs and services
  • Operates a computer to enter, retrieve, review, or modify data
  • Utilizes various software systems and applications to perform work tasks (i.e. Office 365, Munis, Executime, OpenGov, CivicRec,  DigitalRez/RezExpert, Achievelt, Performance Pro, ZenCity, and Sharepoint)
  • Maintains confidentiality of departmental issues and documentation
  • Works on special projects as assigned by department director

Minimum Requirements: Bachelor's degree in Public/Business Administration, a field related to assigned.operation, or equivalent technical experience and certification: three years of experience in area of assignment; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for the job. Background in accounting and/or bookkeeping desired.

Certifications and/or Licenses: Must posses a valid Georgia Driver's License. May be required to possess and maintain applicable technical certifications.

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