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Administrative Services Director (Finance)

Norcross


Listing Summary

The City of Norcross is looking for a full-time Administrative Services Director. The purpose of this position is to oversee programs in the GGA Department and provide financial analysis and recommendations that support enterprise-wide policy and operating decisions. The incumbent will oversee financial administration, purchasing, accounting, treasury, debt management, and budget.

Responsibilities include but are not limited to organizing and coordinating the work of the department to ensure city goals are attained and management oversight for all administrative services programs and activities.

Essential Duties and Responsibilities:

Under the direction of the City Manager, directs and coordinates the preparation of the annual city budget and monitors expenditures by providing a monthly budget review to all departments.

Monitors City expenditures and revenues to ensure compliance with the adopted budget; prepares cash flow projections and budget reports as necessary.

Assists department in monitoring expenditures under grants and monitors grant compliance.

Reviews maintenance of the fixed asset and depreciation schedules (maintained by GGA).

Reviews and reports on financial projects that affect the city directly or indirectly.

Under the direction of the City Manager, assists in the management of investments of excess money after acquiring bids on interest rates and determining yield.

Provides full disclosure of the financial position of all funds, appropriations, and accounts of the City.

Assists external auditors by providing needed data.

Works with City Manager and Independent Auditor to develop internal audit procedures.

Plans organizes, and directs the City’s financial affairs, including functions of accounting and reporting, finance administration, purchasing treasure, debt management, and budget.

Serves as custodian of all the public monies, funds, notes, bonds, and other securities belonging to the City.

Directs the proper collection of all City revenues and makes all payments upon properly executed payment vouchers or authorization.

Directs the preparation of complete statements of receipts, payments, and cash financial position of the City, as well as annual financial statements in conformity with generally accepted accounting principles and Government Finance Officers Association standards.

Directs the investment of City funds that are not needed to meet current expenditures.

Directs development and implementation of a sound debt structure to ensure a strong financial position for the City.

Directs the procurement of goods and services required by the city through a centralized purchasing process.

Involved in oversight of contract management and compliance for all Departments.

Advises City Manager regarding internal control systems; recommends new or revised fiscal policies and methods.

Recommends ordinances and resolutions and major operational adjustments as required to safeguard the validity and reliability of financial reporting systems.

Participates in long-range and short-range planning for City finances and impact on future City operations.

Selects, trains, and supervises personnel directly or through subordinate supervisors.

Monitors various state and federal legislative proposals, which may impact the City’s financial affairs.

Additional Duties and Responsibilities:

Any other duties as assigned by the City Manager.

Education and/or Work Experience Requirements:

A bachelor’s degree in finance, Accounting, or related degree is required; a supplemental degree or experience in Public Administration, or Business Management is preferred.

Five to ten years of progressive experience in a similar capacity, with at least three years in a supervisory position.  An equivalent combination of education or experience is acceptable.

Financial designations and/or certifications are a plus.

Must be, or have the ability to become, bonded.

Scope and Impact:

The position has recurring work situations that involve having a high degree of discretion. The need for accuracy and effective utilization of accepted programs and routines is high. Errors in judgment will waste resources and adversely impact performance. Incumbent operates independently and verifies the work of others. Work priorities are determined by the incumbent and then reviewed and agreed upon in consultation with the City Manager.

Communications/Customer Contact:

Contacts are typical with the City Manager, city employees in all departments, vendors, auditors, and representatives of financial, human resources, and computer institutions and organizations.

Contacts are typically for coordinating work, motivating personnel, resolving problems, as well as exchanging and providing information.

Competencies:

Knowledge of the principles and practices of finance and accounting, particularly as applied in public organizations.

Knowledge of principles and practices of municipal accounting and auditing, municipal accounting funds, financial analysis, and forecasting.

Ability to effectively communicate difficult financial issues to City Council, City Manager, and the public.

Exceptional leadership, accountability, trustworthiness, integrity, and exceptional interpersonal skills.

Knowledge of the principles and practices of public administration.      

Knowledge of relevant federal and state laws, grant requirements, city ordinances, policies, and procedures.

Ability to analyze and interpret financial data, forecast financial trends, and plan and organize the departmental budget preparation process.

Ability to prepare accurate and understandable financial reports, assure compliance with state and federal regulations for City accounting procedures; and prepare revenue and expenditure estimates.

Ability to communicate clearly and effectively, orally and in writing.

Guidelines are relevant federal and state laws, grant requirements, city ordinances, policies and procedures, and accepted accounting principles for government organizations.  The employee must use interpretation in the application of guidelines.

Thorough knowledge of and the ability to satisfactorily utilize financial information systems.

Ability to supervise, monitor, and direct the work of subordinates.

Working Conditions:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Frequently required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk and hear clearly.

Occasionally required to stand; walk; climb or balance, and stoop, kneel, crouch, or crawl.

Occasionally lift and/or move up to 30 pounds.

Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and the ability to adjust focus.

The noise level in the work environment is usually low.

Job Type: Full-time

Starting Salary: $95,791.81 (minimum) up to $124,529.35 (midpoint) based on qualifications/experience.

Interested applicants must submit a letter of interest and updated resume to humanresources@norcrossga.net  

EOE/DFW.

Listing ends on:

3/29/2024