JOB SUMMARY: This position is responsible for maintaining accurate accounting records for all city financial transactions. The incumbent in this position may be designated as Senior Accountant.
Fixed Asset Accounting
- Properly records and updates new assets and disposal of assets.
- Computes depreciation, gain/loss entries, or other appropriate monthly journal entries for fixed assets.
- Assists with disposing of assets utilizing Gov-Deals online.
- Periodically coordinates and performs physical audits of City fixed assets.
- Produces year-end audit statements for fixed asset reporting.
- Assists with property/inland marine insurance coverage.
Grant and Project Accounting
- Helps develop and implements written policies and procedures for consistency with City-wide grants, and monitoring.
- Monitor grant programs for local government compliance and other regulations specific to each grant program.
- Reviews grant revenues and expenditures for reasonableness and compliance.
- Monitors, on a periodic basis, all accounting records for completeness and compliance.
- Work with the Project Manager on the administration for grant projects including proper accounting and filing of required reports.
- Responsible for all audit reports and schedules applicable to the grant reporting and annual audit.
Other Accounting Functions
- Maintain current and accurate balance of the general ledger; analyzing accounts for nature/accuracy of transactions and preparing journal entries.
- Maintain accounting records for all city funds.
- Maintains schedules of cash and investments.
- Prepare month-end and year-end reconciliations and closing entries.
- Audit/prepare journal entries for various accounting applications.
- Generates monthly financial statements.
- Generates monthly accounts receivable reports.
- Assist other departments in the recording of accounting transactions.
- Assist in the preparation of the City’s Annual Comprehensive Financial Report.
- Provides assistance during annual external audit.
- Provides assistance to other department staff as needed.
- Prepares financial statements or other financial analysis as necessary.
- Performs other related duties as assigned.
KNOWLEDGE, SKILLS, AND ABILITIES:
- Intermediate knowledge of governmental accounting and Generally Accepted Accounting Principles (GAAP).
- Demonstrated knowledge of general ledger accounting experience with month-end and year-end closing processes.
- Intermediate knowledge of the general principles of public financial administration including budgetary processes and reporting requirements.
- Knowledge of governmental accounting standards, GASB standards, and current audit standards for state and local governments.
- Ability to analyze accounting processes and problems and make changes to improve operations and resolve problems.
- Knowledge of relevant federal and state laws, the city code of ordinances, and grant requirements.
- Knowledge of the city computerized financial management system.
- Skill in using computers and accounting, spreadsheet, word processing and graphics software packages.
- Skill in performing mathematical calculations.
- Skill in interpersonal relations, oral and written communication.
SUPERVISORY CONTROLS: The Finance Director assigns work in terms of general instructions. The supervisor spot-checks completed work for compliance with procedures, accuracy, and the nature and propriety of the final results.
GUiDELINES: Guidelines include governmental accounting standards, Generally Accepted Accounting Principles (GAAP), audit standards for local governments, and city policies and procedures. These guidelines require judgment, selection, and interpretation in application.
COMPLEXITY: The work consists of varied accounting and bookkeeping duties. Frequent interruptions and changing priorities contribute to the complexity of the work.
SCOPE AND EFFECT: The purpose of this position is to maintain accurate records of city financial transactions. Successful performance helps ensure the accuracy of financial information provided to all city departments and outside organizations.
PERSONAL CONTACTS: Contacts are typically with co-workers, state and federal agency representatives, bank personnel, other city employees, and auditors.
PURPOSE OF CONTACTS: Contacts are typically to give or exchange information and resolve problems.
PHYSICAL DEMANDS: The work is typically performed while sitting at a desk or table.
WORK ENVIRONMENT: The work is typically performed in an office setting.
SUPERVISORY AND MANAGEMENT RESPONSIBILITY: None.
- Bachelor’s Degree from an accredited college or university with a major in Accounting.
- Minimum of four (4) years accounting experience.
- Expert knowledge of Excel
- CPA/MBA/Government Finance Officers Association Certification preferred.
- Sufficient experience to understand the basic principles relevant to the major duties of the position associated with the completion of an apprenticeship/internship or having a similar position for one to two years.
The City of Cartersville is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or any other protected status.