Listing Summary

The City of Covington is currently accepting applications for the position of Special Projects Coordinator in the City Manager’s Office with a starting annual salary of $60,777.60 to a maximum annual salary of $89,252.80 depending upon qualifications. 

Qualified applicants may apply via our website by downloading an application packet at www.cityofcovington.org or may apply in person at the City of Covington, 2194 Emory Street, Covington, Georgia 30014. This position will remain open until 4:00pm on Thursday February 15, 2024. The City of Covington is an Equal Opportunity Employer.

JOB SUMMARY

This position requires the ability to work independently and take initiative. Supports the City Manager and Deputy City Manager with administrative and operational functions. This position works on special projects and handles difficult, diverse, and confidential administrative duties. This position performs assigned tasks in a highly sensitive and rapidly changing environment. Performs tasks that require specialized, technical, and functional expertise to offer data-based recommendations for the development, implementation, and administration of policies, procedures, and programs. Special projects will be city-wide and require that the employee have a thorough knowledge of personnel and operations of all departments.

ESSENTIAL DUTIES AND RESPONSIBILITIES

•    Serves as a special project’s coordinator to the office of the City Manager by managing special projects, conducting research and responding to public inquiries, concerns, and/or complaints and making calendar appointments. 
•    Reviews, determines the priority, and routes communication to the applicable department in a professional, effective, and timely manner.
•    Provides administrative and analytical support to the City Manager such as preparing memoranda, correspondence, and other documents and reports, often of a highly sensitive and confidential nature. 
•    Ensures materials and reports for signature are accurate and complete.
•    Leads Sustainability Committee
•    Implements and manages projects as assigned by handling competing priorities on multiple projects with tight deadlines. 
•    Provides reports on progress and feasibility of assigned projects throughout the duration of the projects. 
•    Assists in developing and compiling the annual budget. 
•    Actively seeks out opportunities for revenue generation and budget savings, including grants. 
•    Collaborates with department personnel in providing cost effective services to the public in support of performance measurement and performance management techniques to meet department and individuals’ measurable goals including grant research and application.
•    Assists with employee development in the areas of leadership, career, training, or personal growth to better the organization.
•    Contributes to the needs of the community and City by implementing and causing others to implement the organization’s values and strategies by keeping the mission, vision and values of the City at the forefront of decision making and action while being mindful of day-to-day operations and lead by example, competency, and accountability.
•    Selects, adapts, and applies appropriate research and statistical techniques. 
•    Gathers and analyzes data and information from various sources on a variety of specialized topics in areas of fiscal policy, personnel, municipal operations and makes recommendations regarding staffing, equipment, and facility needs.

•    Supports with the implementation, evaluation, and interpretation of department policies, projects and procedures to accomplish strategic and organizational goals by exercising independent judgment within defined policy guidelines.
•    Prepares reports, memos, verbal updates, or emails on matters of significance to the City Council at the direction of the City Manager with a focus on communications from the City Manager’s Office to staff and the community.
•    Attends and participates in all City Council meetings and public hearings to discuss and develop recommendations and assists in the preparation of ordinances and other supporting program documents.
•    Establishes and maintains effective working relationships with city, county, state and federal representatives.
•    Serves as management liaison to various boards, committees, and citizen advisory groups, as assigned.
•    May supervise, train, evaluate and select assigned staff as directed by the City Manager.
•    Represents the City Manager and/or the Deputy City Manager at meetings as directed.
•    Performs other duties as requested, directed or assigned.

MINIMUM QUALIFICATIONS

Education and Experience: 

(A)    Bachelor's degree in public administration, business administration, economics, finance, or closely related field. 
(B)    A Master’s degree in public administration or business administration is preferred. 
(C)    Two years of administrative or management experience in government. 
(D)    Any combination of experience and education that meets the requirements of the job.

NECESSARY KNOWLEDGE, SKILLS AND ABILITIES: 

•    Knowledge of the principles and practices of public administration, governmental organizations, operations, policies and procedures.
•    Knowledge of project management techniques in the public sector.
•    Knowledge of the principles of organizational development, human resources management, personnel management, project management, and policy formation and implementation.
•    Knowledge of budget preparation, statistical analysis, data visualization, government accounting principles and audit procedures, financial reporting and forecasting, capital improvement plans, bond issuance, purchasing and federal and state reporting processes for budgets and grant funds.
•    Ability to communicate clearly and concisely, verbally and in writing.
•    Ability to think strategically and critically. 
•    Ability to problem solve and make decisions.
•    Ability to manage competing priorities by planning and organizing.
•    Ability to build strategic and collaborative relationships and interacts with others in a way that builds confidence and trust.
•    Ability to be highly motivated, a self-starter, and take initiative.
•    Ability to maintain confidential and sensitive information.
•    Ability to research and conduct statistical analysis using techniques of public administration.

SPECIAL REQUIREMENTS

Possession of a valid State of Georgia driver's license and a satisfactory Motor Vehicle Record (MVR).

TOOLS AND EQUIPMENT USED

Personal computer, Microsoft Office Suite, BS&A, and other statistical computer software used to analyze data; motor vehicle; calculator; phone; copy and fax machine.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk; use hands to operate, finger, handle, or feel objects, tools, or controls; and reach with hands and arms.

The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. 
 
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Performance of essential functions may require exposure to adverse environmental conditions, such as angry/hostile employees.

The noise level in the work environment is usually moderately quiet.

The City of Covington is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.