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Grants Administrator


Listing Summary

The City of Stockbridge continues to strive to be the most progressive business and family-oriented community in Metropolitan Atlanta with a strong focus on enhanced quality of life initiatives which promotes a sustainable “Live, Work, Play Environment”.  The City of Stockbridge believes that people are the most valuable asset in delivering services to all citizens.  Stockbridge is a diverse city of approximately 35,000 + residents located just 15 minutes south of Hartsfield- Jackson International Airport.

The City of Stockbridge has an employment opportunity for a Grants Administrator in the City Manager’s department. This position will oversee and administer all City of Stockbridge grant funds received from Federal, State, and local agencies. Responsibilities include coordination with various receiving departments to ensure financial and programmatic compliance with stipulated grant regulations; and assisting City departments in preparing grant applications and proposals.

Essential Duties and Responsibilities are:

• Assists City departments in preparing grant applications and proposals, reviews and submits 
for review and approval from the procurement division and procurement documents 
supported by grant funds for compliance prior to submission. 
• Analyzes financial information for accuracy and compliance with grant regulations and city 
policies; ensure commitments of city funds are approved prior to submission. 
• Reviews and approves Agenda Summary information prior to submission to the City 
Manager's Office; and reviews agenda procurement documents involving grant funding.
• Facilitates the preparation of programmatic and financial reports required by federal, state, 
and non-profit agencies: reviews grant award agreements for reporting requirements, budget 
stipulations, and special terms/conditions. 
• Coordinates thru Finance the accounting structure for grant awards; maintains schedule of 
required reports and due dates; reviews and approves grant financial and reimbursement 
reports, grant funded payment vouchers, and transfers of funds to grant accounts; and 
maintains access to grant related electronic reporting systems.
• Pursues new grant and program funding from federal and state agencies and serves as city 
liaison to agencies providing grant funding; coordinates audit efforts for grant programs 
communicates with granting agencies on financial and programmatic issues.
• Oversees completion of all grant reporting requirements; coordinates thru the City Manager 
the hiring of consultants to conduct audits; prepares draft audit reports for auditors; facilitates 
corrective action plans to address deficiencies identified through site visits, audits, and other 
monitoring activity.
• Coordinates with city departments on information required by consultants; reviews data and 
information submitted by departments for consultants; ensures submission of audit reports to 
Federal and State agencies by mandated due date; and ensures submission of Federal 
Funding Accountability and Transparency Act (FFATA) reporting.
• Communicates with Treasurer, department heads, outside agencies, and other individuals as 
needed to coordinate work activities, review status of work, exchange information, or resolve 
• Maintains a current, comprehensive knowledge and awareness of applicable laws, 
regulations, principles, and practices relating to grant management/administration; reads 
reposted 3.01.2024
• professional literature; maintains professional affiliations; and attends meetings, workshops, 
hearings, training sessions, and webinars and training seminars conducted by granting 
agencies as required.
• Performs other related duties as assigned.
Knowledge, Skill, Abilities required by the position:
* Demonstrated writing ability for a public audience and for formal proposals/reports
• Familiarity with online grant submissions, administration and close out.
• Demonstrated excellent interpersonal, written/verbal communication and customer service 
skills to work effectively with people of diverse talent and background.
• Demonstrated excellence in problem solving and analytical skills with attention to details 
and accuracy.
• Demonstrated excellent organizational and project management skills with self-initiative to 
prioritize multiple projects in order to meet individual and the department's related deadlines.
• Remain current with standard policies and procedures.
Working knowledge of office practices, procedures, and business writing.
• Plan work efficiently to meet the departmental budgets, goals, and objectives.
• Ability to maintain a high degree of confidentiality.
• Excellent verbal communication.
• Strong written communication skills.
• Must work effectively and professionally with all levels of internal and external customers.

*Strong proficiency with MS Office suite.

Minimum Requirements:

Bachelor's Degree in accounting, business or public administration or 
a related field required; supplemented by three to five years of experience in monitoring and 
coordinating governmental grant programs, including education, training, and experience which 
provides the requisite knowledge, skills, and abilities for this job. Salary will be commensurate 
with experience. 

Specific License or Certification Required:

Must possess and maintain a valid Georgia Drivers License 

The City of Stockbridge is an Equal Opportunity Employer committed to equal access and equal treatment of all applicants and employees without regard to race, religion, color, creed, national origin, sex, marital status, age, or disability. 



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