Listing Summary

JOB SUMMARY 

This position is responsible for coordinating the City’s Property Tax operations and participating in a variety of department accounting functions. 

MAJOR DUTIES 

•  Coordinates department property tax functions.
•  Processes annual tax bills; audits reports; enters exemptions; reviews for errors; sends electronic files to mortgage companies.
•  Responds to inquiries from taxpayers and the general public; researches and resolves problems.
•  Adjusts tax bills due to lower fair market values or exemptions; refunds for adjustments or double payments.
•  Processes property tax payments; balances payments; enters and receipts liquor, hotel/motel, and wholesale taxes; collects past due amounts.
•  Processes positive payments for accounts payable and payroll; makes wire transfer as needed; takes daily deposits to bank.
•  Maintains property tax information, including address changes, exemption updates, etc.
•  Processes NSF checks for general funds, including collections and reversal of payments.
•  Processes false alarm billing; processes current and past-due payments.
•  Records TAD district information; records payments, adjustments, and dollar amount received.
•  Processes public utility billing; processes payment adjustments.
•  Prepares and coordinates newspaper notices as required.
•  Records monthly rent payments; collects past due accounts.
•  Maintains records of all annexed property.
•  Calculates penalties and interest as required by state law; files tax executions and releases previously filed executions that have been satisfied.
•  Reviews bankruptcy notices for outstanding balances.
•  Trains, assigns, directs, supervises, and evaluates staff.
•  Performs all other duties as assigned. 

KNOWLEDGE REQUIRED BY THE POSITION 

• Knowledge of generally accepted accounting principles (GAAP).
• Knowledge of tax billing and collection principles and practices.
• Knowledge of computers and job-related software programs.
• Skill in the provision of customer services.
• Skill in the management of financial records.
• Skill in oral and written communication. 

SUPERVISORY CONTROLS 

The Deputy City Administrator / Chief Financial Officer assigns work in terms of general instructions. The supervisor spot-checks completed work for compliance with procedures, accuracy, and the nature and propriety of the final results. 

GUIDELINES 

Guidelines include relevant state laws, the employee handbook, city financial policies, and city and department policies and procedures. These guidelines are generally clear and specific but may require some interpretation in application. 

COMPLEXITY/SCOPE OF WORK 

• The work consists of related accounting duties. Strict guidelines and regulations contribute to the complexity of the position.
• The purpose of this position is to coordinate and participate in various department accounting functions.
• Success in this position ensures the efficiency and effectiveness of city tax collection functions. 

CONTACTS 

• Contacts are typically with co-workers, other city personnel, Cobb County personnel, and members of the general public.
• Contacts are typically to provide services, to give or exchange information, to motivate persons, or to resolve problems. 

PHYSICAL DEMANDS/ WORK ENVIRONMENT 

• The work is typically performed while sitting at a desk or table or while intermittently sitting, standing, or stooping. The employee occasionally lifts light objects.
• The work is typically performed in an office. 

SUPERVISORY AND MANAGEMENT RESPONSIBILITY 

This position has no supervisory duties. 

MINIMUM QUALIFICATIONS 

• High school diploma or equivalent required.
• More than three years of related experience required.
• Ability to pass a criminal background and credit check.