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Staff Accountant


Listing Summary

Job Title: Staff Accountant

Reporting To: Chief Administrative Officer

Department: General Administration

Job Type: Full-Time

Location: Baldwin, GA


General Statement

Under the direction of the Chief Administrative Officer, this position performs accounts functions in support of the city’s financial operations.

Duties and Responsibilities

  • Processes payroll, audits time entries and runs checks.
  • Complete payroll taxes and fringe benefits accounts.
  • Processes accounts payable, audits invoices and runs checks, reconciles credit cards, processes contract draws, audits fuel invoices and processes purchase orders.
  • Maintain updated vendor files and W9s; generate and administer 1099s
  • Reconciles bank accounts.
  • Provides information and answers questions from other departments regarding purchasing.
  • Monitors budget for overages; processes budget transfers as needed.
  • Assists with audit preparation.
  • Reconciles health insurance and payroll deductions.
  • Makes journal entries to adjust expenditures and General Ledger accounts.
  • Issues credit cards, fuel cards, completes credit applications with new vendors.
  • Maintain files and records in accordance with retention policies.
  • Performs related duties as assigned.



  • Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years. Undergraduate Degree in a course of related study is preferred.
  • Possesses valid Georgia driver’s license.
  • Strong and Effective Customer Service Skills
  • Intermediate Microsoft Suite Proficiency
  • Strong reading and written/verbal/ e-mail communication skills
  • Accuracy and attention to detail in all work areas, including cash receipts and monetary transactions.

Physical Demands

  • The work is typically performed while sitting at a desk or table or while intermittently sitting, standing or stooping. The employee occasionally lifts light and heavy objects.


  • Pass Background Check
  • Pass Drug Test

Knowledge, Skills, and Abilities   

  • Knowledge of generally accepted accounting principles (GAAP).
  • Knowledge of Governmental Account Standards Board (GASB) guidelines.
  • Knowledge of auditing principles.
  • Knowledge of relevant state and federal laws, city ordinances, and department policies and procedures.
  • Knowledge of IRS guidelines.
  • Knowledge of computers and job-related software programs.
  • Skills in problem solving
  • Skills in prioritizing and planning
  • Skills in interpersonal relations
  • Skills in oral and written communication.

Supervisory and Management Responsibility



Commensurate with Experience

Evaluation Annually

*All Applicants are considered for any position with the City of Baldwin regardless of race, color, religion, sex, national origin, age, sexual orientation, or genetic information.

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