Listing Summary

​​​

PROCUREMENT ANALYST

PURPOSE OF CLASSIFICATION

The purpose of this classification is to assist with the management/coordination of the centralized acquisition of goods/services in support of county departments and agencies. This position will be working under the direction of the Director of Capital Development and Procurement.

ESSENTIAL FUNCTIONS

The following duties are normal for this position.  The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification.  Other duties may be required and assigned.

• Procure or assist with the timely procurement of all goods, supplies, and services needed in accordance with all applicable federal, state, and local laws, policies, and procedures.
• Issue purchase orders and change orders in accordance with applicable policies and ordinances.
• Ensure purchasing practices are consistent, open, and designed to encourage maximum competition and best value procurements.
• Research market sources and vendors to locate and ensure most cost-effective and competitive pricing for the purchase of supplies and services.
• Prepare and analyze competitive sealed bids, competitive sealed proposals, requests for quotations, and requests for statements of qualifications.
• Review and approve departmental requisitions and recommend alternatives for cost savings.
• Conduct negotiations with suppliers on proposals, contracts and contract claims.
• Prepare or assist with the preparation of contractual documents with suppliers.
• Review and prepare contracts, purchase orders, change orders, and other documents.
• Conduct training of government employees in the procedures and techniques required in the performance of their duties. Assist staff by providing technical guidance and direction as it relates to the procurement process.
• Maintain open communications with the supplier community to provide a comprehensive understanding of the procurement practices and maintain supplier confidence.
• Assists in the Administration of the bidding process; prepares solicitations for formal bids; develops project timelines and acquisition of material timelines; conducts and chairs pre-bid conferences; conducts formal bid openings; establishes evaluation criteria pertaining to formal requests for proposal.
• Issues notices of award and notices to proceed to successful bidders; negotiates contractual terms and conditions with bidders.
• Performs contract administration functions.
• Conducts project studies with emphasis on cost analysis.
• Communicates with vendors and sales representatives regarding goods/services, product availability, pricing, delivery schedules, invoices, purchase orders, contracts, problems with orders, invoice discrepancies, or other issues; answers vendor/bidder questions regarding county needs and services.
• Develops innovative processes for securing services for the county; researches/locates new vendor sources.
• Attends meetings as needed.
• Maintains a comprehensive, current knowledge of applicable laws/regulations; maintains an awareness of new trends and advances in the profession; reads professional literature; maintains professional affiliations; attends workshops and training sessions as appropriate.

• Performs general/clerical tasks, which may include answering telephone calls, typing documents, making copies, sending/receiving faxes, filing documentation, or processing incoming/outgoing mail.
• Performs the duties of the Procurement Unit Leader in the County’s Incident Management Team. Performs other related duties as required.

MINIMUM QUALIFICATIONS

Bachelor’s degree in Business Administration, Business Law, Finance, Public Administration, Purchasing, or closely related field; supplemented by a minimum three (3) years previous experience and/or training that includes governmental purchasing, procurement, contract administration, and personal computer operations; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

BENEFITS:

• Bi-weekly payroll
• 12 hours of PTO per month
• 12 paid Holidays
• Employee Assistance Program
• No-Cost Employee Health Clinic
• Health Care Plan, Life Insurance, and Long-term Disability
• Deferred Compensation, Voluntary Benefits
• Retirement - Defined Contribution Plan