Listing Summary

CONTRACT ADMINISTRATOR

This is a full-time position with benefits. This position is responsible for administering county contracts.
Major duties include but are not limited to:

1. Develops product specifications or scopes of services in conjunction with county departments; develops requests for quotes, invitations to bid, and requests for proposals.
2. Determines terms and conditions to include in solicitations to balance price versus risks.
3. Develops bidder lists.
4. Assigns National institute of Government Purchasing (NIGP) Community Code to each solicitation.
5. Advertises and solicits invitations to bid.
6. Prepares and advertises legal notices for publication.
7. Conducts, organizes, and participates in pre-quote, pre-bid, and pre-proposal conferences to answers vendor questions and ensure that requesting departments received the goods or services they require.
8. Conducts or participates in public bid or proposal openings.
9. Prepares summary sheets after quote, bid, or proposal opening to be sent to requesting department and publicized on the website.
10. Coordinates and supports Evaluation Committee functions.
11. Negotiates contract awards as required.
12. Assists with the preparation or recommendation materials for Board approval.
13. Meets with vendors and departmental staff to advise concerning purchasing requirements, policies, and procedures.
14. Works with other departments to determine the most appropriate mechanism for procurements.
15. Notifies departments of upcoming contract expirations and coordinates contract renewal or re-solicitation.
16. Monitors departmental budgets to ensure the availability of funds.
17. Coordinates the sale of surplus property.
18. Prepares reports for sales tax submittal and payment to third-party auction service provider.
19. Enters, retrieves, reviews or modifies requisitions to generate purchase orders.
20. Enter departmental annual budget information; assists in developing performance measurements, goals, and department objectives.
21. Provides training to staff in the preparation and submission of automate requisitions.
22. Maintains files and records.
23. Maintains office supply inventory; reorders as needed.
24. Performs other related duties as assigned.

MINIMUM QUALIFICATIONS

• Knowledge and level of competency commonly associated with completion of baccalaureate degree in a course of study related to the occupational field.
• Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.

Code : 276-3

Grade : COUNTY

SALARY RANGE: $52,954.36-$60,708.16