Listing Summary

The City of Woodstock, Georgia is seeking a Training/Administrative Services Coordinator. This full-time position provides a variety of routine clerical and administrative work in supporting the functions of both the Training Division and the Administrative Division of the Police Department.

 

Job Responsibilities:

 

• Provides support in the coordination of training calendar updates; distributes training opportunity announcements.
• Registers/cancels officers for training; and notifies officers of status of training requests. 
• Tracks training totals and reports on a monthly and annual basis. 
• Prepares new employees for Basic Mandate Training; prepares Georgia Peace Officers Standards and Training (POST) paperwork; and orders clothing and other supplies required for training. 
• Makes hotel arrangements and issues credit cards for meals as needed for off-site training; reconciles related expense accounts.
• Prepares various forms and packets including, but not limited to, Georgia POST Waivers, Radar/Lidar/Laser certification packets, certification packets, etc. 
• Updates officer records for required re-certification, name changes, degree updates, promotions, hiring, and separations, etc. 
• Submits training courses and hours earned (course code, hours, instructor information) to Georgia POST.
• Assists in the preparation and distribution of in-house training material. 
• Assists accreditation area with copies of training course information completed through PowerDMS and other external training required to maintain state and CALEA Certification.
• Oversees procurement processes in accordance with approved fiscal year budget; handles uniform, personal equipment, and office supply procurement and distribution; orders equipment and supplies; orders new clothing, boots, weapons, tasers, etc.; and tracks serial numbers for related equipment.
• Initiates training via PowerDMS website for all Woodstock Police Department employees; updates and/or creates material via Word or PowerPoint. 
• Manages and schedules off-duty work details of sworn Police Officers; facilitates accounts receivable invoicing for that work; and processes payments for officers.
• Reviews applications for entry-level sworn police officer and non-certified police officer position vacancies; recommends follow-up action.
• Administers applicant skill testing in conformance with Police Department policies as well as local, state, and/or federal employment laws; receives test scores; and notifies candidates of those results.
• Coordinates hiring board interview schedule; and provides notice to Human Resources of rejected candidates as well as Police Department hiring decisions.
• Coordinates department-level new hire processing and pre-employment background investigations; ensures compliance with City and department policies.
• Schedules academy training of non-certified new hires. 
• Ensures department vehicles are properly maintained and inventoried in City’s property insurance schedule; schedules routine and/or urgent repairs; and serves as department contact for processing accident reports and obtaining repair quotes.
• Interviews and screens vendors; provides recommendations based on independent judgement and analysis of vendor services and/or products.
• Assists in the compilation of Open Records Requests.
• Performs other duties as assigned.

 

Education & Experience:

Requires a High School diploma or equivalent; two (2) years of related work experience in an office environment performing administrative tasks; or equivalent combination of education and experience.  An associate degree or higher in office technology, paralegal course work, accounting, or a related field is preferred.

 

Licenses or Certifications:

 

None.

 

Special Requirements:

 

Must be at least 18 years of age at the time of employment; pass a criminal background check (have no felony convictions or disqualifying criminal histories within the past seven years); and must be able to read and write in English.

Necessary Knowledge, Skills, and Abilities:

• Knowledge of computers to include MS Office Word processing, spreadsheets, MS Publisher, and PowerPoint.
• Knowledge of modern office practices and procedures.
• Knowledge of modern law enforcement principles, procedures, techniques, and equipment.
• Skill in communicating, both verbally and in writing. 
• Skill in using computers and specialized police software.
• Skill in organizing and paying attention to detail.
• Skill in typing at least 50 words per minute.
• Ability to evaluate, audit, and assess data using established criteria.
• Ability to learn the applicable laws, ordinances, and department rules and regulations.
• Ability to problem solve.
• Ability to establish and maintain effective working relationships with employees, supervisors, City staff, and other local government employees.
• Ability to follow verbal and written instructions.
• Ability to multi-task in a challenging work environment.

Physical Demands:

The work is light work and requires exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force to move objects. Additionally, the following physical abilities are required:   hearing, kneeling, lifting, mental acuity, reaching, talking, visual acuity, and walking.

Work Environment:

The noise level in the work environment is usually quiet to moderately noisy.

 

More information can be found at the City of Woodstock’s website: www.woodstockga.gov.

The City of Woodstock provides a competitive benefits and compensation package to eligible employees including paid time off, health, dental, vision, and employer-paid long-term disability as well as life insurance; an employer-paid pension plan and 457 tax deferred savings plan w/employer match; and discounted gym membership.

Starting Base Pay Rate: $23.19 per hour and based on experience and qualifications.

All interested applicants must submit a completed online application at www.woodstockga.gov/jobs.