Listing Summary

Overview:

Are you detail-oriented, organized, and passionate about managing information? The City of Johns Creek seeks a dynamic and motivated Administrative Assistant to join our team! This vital position will assist the City Clerk in managing and coordinating records for the City, working closely with the City Clerk and serving as a key liaison between the public and City departments.

Key Responsibilities:

• Records Management: Request, collect, and track records using the City's software, ensuring accuracy and completeness. Redact sensitive information and maintain confidentiality.
• System Administration: Maintain and manage the City's electronic records management system, including training new users, scanning, indexing files, and monitoring record lifecycles.
• Compliance and Policy Review: Review and update policies and procedures to ensure compliance with the Freedom of Information Act, Georgia Open Records Act, and Georgia Archives Local Government Records Retention Schedules.
• Program Development: Along with the City Clerk, develop and coordinate a comprehensive records management program, administer and enforce policies, and propose changes to meet City and technological requirements.
• Research and Retrieval: Coordinate research and records retrieval for subpoenas, legal discovery, and State Open Records Act requests, ensuring efficient and accurate information delivery.
• Records Destruction: Oversee monthly and annual records destruction to ensure compliance with retention schedules and open records laws.
• Administrative Support: Assist the Clerk's Office with mail handling, ordering supplies, setting up meeting rooms, and preparing meeting minutes. Perform limited accounting duties and process invoices for payment.

Qualifications:

Minimum:

• High school diploma or equivalent.
• Two (2) years of responsible clerical experience or five (5) years in a fast-paced administrative position.
• Or an equivalent combination of education, training, and experience.

Preferred:

• Associate's degree in Information or Records Management, Business Management, or related field.
• Two (2) years of experience in municipal government or records management.
• Certification as a Records Management Professional through the Georgia Records Association.
• Active participation in professional organizations like ARMA and AIIM.

Required Certifications:

• Obtain a Records Management Professional Certificate within three years of hiring.
• Attend 12-hour Georgia Mandated Clerks Training within 18 months.

Knowledge, Skills, and Abilities:

• In-depth knowledge of Georgia Archives Local Government Records Retention Schedules and records management principles.
• Familiarity with federal, state, and local laws, codes, and regulations.
• Proficiency in customer service principles and practices.
• Excellent communication skills, both verbal and written.
• Strong organizational skills and ability to handle sensitive information with good judgment.
• Basic mathematical skills and reliable work attendance.

Why Join Us?

Join the City of Johns Creek, where you'll make a tangible impact on the community by ensuring the accurate and efficient management of vital records. Enjoy a supportive work environment, opportunities for professional growth, and the satisfaction of serving the public with integrity and excellence.

Competitive salary and benefits package:

Explore outstanding healthcare options and exceptional retirement benefits with the City of Johns Creek! Our comprehensive package includes a generous 12% contribution of your base pay to the 401a plan and a $1 for $1 match up to 5% in the 457(b) retirement plans, potentially totaling up to 22%! Access financial adviser services at no extra cost. Revel in a competitive salary package crafted to align with the unique responsibilities and benefits of the Administrative Assistant to the City Clerk. We offer competitive wages starting from $23.39 to $26.63 per hour with a potential starting salary of $48,646 - $55,392 annualized for an 80-hour schedule. This position is non-exempt, and overtime may be required.

About Us:

The City of Johns Creek is a vibrant jewel nestled in the thriving northeast suburbs of Metro Atlanta. As the 9th largest city in Georgia, we take pride in our community of 85,000 residents and 250 dedicated employees who contribute to its growth and well-being. Established in December of 2006, Johns Creek has emerged as a beacon of safety in Georgia, consistently earning high marks on safewise.com's rankings. We are committed to upholding this reputation as we move forward. Johns Creek was ranked as one of the best places to live in the United States in 2023 by livability.com and the #1 place to raise a family in Georgia by Niche.com. We aim to be pioneers in health, wellness, and innovation, continually drawing residents and businesses from all corners to call Johns Creek their home.

Join Us Today!

We want to hear from you if you are enthusiastic about community engagement and event coordination! Don't miss your chance to be part of something extraordinary!

Join us in making a difference in the vibrant community of Johns Creek!

EQUAL OPPORTUNITY EMPLOYER: The City of Johns Creek is an Equal Opportunity Employer. We do not discriminate based on age, gender, race, color, national origin, religion, disability, or any other class or status protected by law.

IMPORTANT: By submitting your resume online, you hereby authorize the City of Johns Creek to contact, obtain, and verify the accuracy of the information contained in this application from all previous employers, references, and educational institutions. You also hereby release the City of Johns Creek and its representatives from liability for seeking, gathering, and using such information to make employment decisions and all other persons or organizations for providing such information. You understand that any misrepresentation or material omission made by you on this application will be sufficient cause for cancellation of this application or immediate termination of employment if you are employed, whenever it may be discovered.

Interested candidates should submit a resume, cover letter, and contact information via this online portal. No unsolicited letters, emails, telephone calls, or in-person submissions will be considered in fairness to other potential candidates for this position. Applications will be reviewed as received.

 

The City of Johns Creek is a drug free workplace and all positions are subject to the candidate successfully passing a background screening.

For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website.

https://johnscreekga.applicantpro.com/jobs/3442279-860135.html