Listing Summary

 

Job Title: Finance Director

 

Job Summary: This position is responsible for the core financial functions of the City including overall financial management, accounting, reporting, budgeting, payroll, internal auditing and financial record keeping. This position is under the direct supervision of the City Administrator. This position is a salaried position.

 

Major Duties:

• Directs the methods and procedures for all financial accounts, designate financial accounting records as may be deemed necessary with the authority to recommend changes in implementation and maintenance.
• Develops, installs and maintains accounting and budgetary systems which provide control of expenditures within all applicable guidelines, rules, regulations, legal constraints and budgetary controls.
• Directs and participates with independent auditors in annual audit of City financial transactions.
• Plans long-range goals, objectives, organizational structure and overall financial direction of City departments.
• Provides direction and assistance to department staff and departments in the preparation and presentation of the City’s annual budget, financial audit reports, revenue administration and treasury management, implementation of auditor recommendations, and citywide policies and procedures.
• Provides technical advice, counsel and direction to the Mayor, Council and department heads as necessary to ensure effective administration and implementation of City-approved policies, plans, procedures and systems; files various financial federal and state reports.
• Prepares and reviews monthly, quarterly and annual balance sheets and schedule of revenues and expenditures; presents report to Mayor and Council.
• Researches financing options for the City and makes recommendations to the City Administrator, Mayor and Council.
• At the direction of Mayor and Council, invests municipal funds and closely monitors funds to obtain optimum return for the City.
• Reviews the general ledger system for proper entries and compliance with state and federal regulations; prepares necessary reports.
• Develops and recommends annual department operating budget; monitors and administers approved budget; assists in development of and advises Mayor, Council and City Administrator on annual operating budget and capital expenditures.
• Plans, reviews, evaluates, supervises, and instructs the work of staff engaged in accounting, data processing, tax and utility billing, and payroll; interviews, hires, trains, assigns work, addresses complaints, resolves conflicts, rewards and disciplines employees.
• Analyzes and performs forecasting related to rate structure and determines supply needs for the electrical power department. Coordinates wholesale power supply and retail billing to customers.
• Approves invoices for payment.
• Trains staff on changes in regulations, information systems and general accounting principles as related to each function within the Finance Department as needed.
• Implements and installs all changes to financial reporting system, as required.
• Represents the City at various functions including community functions and business meetings with other organizations.
• Works with the public regarding City finances and collections; explains and enforces City policies and procedures regarding finances.
• Performs other related duties as assigned.

 

Knowledge Required by the Position:

• Advanced knowledge of public accounting, finance, budgeting and auditing principles, procedures and techniques.
• Advanced knowledge of principles and practices of public finance administration including budget preparation.
• Advanced knowledge of statistical methods, techniques and financial report preparation.
• Advanced knowledge of financial system design and analysis.
• Advanced knowledge of principles and practices of fund investing procedures and cash management.
• Knowledge of administrative practices and principles including goal setting, program budget development and implementation.
• Knowledge of City ordinances, City’s investment policies and bond agreements, federal and state payroll taxes and laws governing local governments.
• Knowledge of general office procedures, policies and equipment.
• Skill in effective and clear oral and written communications about the City’s finances to individuals and groups.
• Ability to interpret and apply related federal, state and local laws.
• Ability to apply sound administrative and fiscal practices.
• Ability to write clear, comprehensive explanatory texts to accompany financial reports.
• Ability to prepare accounting/financial data projections.
• Ability to present ideas effectively orally and in writing.
• Ability to supervise the work of departmental staff including: coordinating, assigning, monitoring, and evaluating work; hiring, training, counseling, and disciplining staff; and processing grievances.
• Ability to establish and maintain effective working relationships with staff, other City employees/departments, City officials, and the public.
• Ability to act as a staff advisor to the Mayor and Council.

 

Supervisory Controls: The Mayor and Council assign work in the form of broad policy statements. The position is under direct supervision of the City Administrator.

 

Guidelines: Guidelines include governmental General Accepted Accounting Principles (GAAP), Governmental Accounting Standards (GAS), state and federal laws and regulations governing municipal financial administration, city and departmental rules and regulations, and city ordinances, policies and procedures. These guidelines are sometimes clear and specific, but may require some interpretation in application.

 

Complexity: Work requires analysis and judgment in accomplishing diversified duties. Work requires the exercise of independent thinking within the limits of guidelines, policies, standards, and precedents.

 

Scope and Effect: The purpose of this position is to plan and direct the financial operations and management of the City. Successful implementation ensures effective administration and implementation of approved financial policies, procedures, plans and programs.

 

Personal Contacts: Contacts are typically with co-workers, auditors, elected officials, City employees, other local government officials and the general public.

 

Purpose of Contacts: Contacts are typically to give and exchange information, resolve problems, and provide services.

 

Physical Demands: The work is typically performed with the employee sitting at a desk with intermittent standing or walking. The employee occasionally lifts.

 

Work Environment: The work is typically performed in an office.

 

Supervisory and Management Responsibility:

 This position has direct supervision over professional and clerical departmental staff.

 

 

Minimum Qualifications:

Bachelor’s degree in Public Administration, Finance, Business Administration or closely related field, Master's degree or CPA preferred. At least five (5) years of progressively responsible financial management experience, with a minimum of two (2) years in a supervisory position. Equivalent combination of education and experience.