Listing Summary

The purpose of this classification is to plan, coordinate, and supervise County-wide programs, activities, and special events for the community.

The following duties are normal for this position.  The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification.  Other duties may be required and assigned.

Supervises, directs, and evaluates assigned staff of employees, volunteers, interns, sports officials, or other workers, to include processing employee concerns and problems, directing work, counseling, disciplining, and completing employee performance appraisals; conducts interviews and selects new employees; coordinates with local law enforcement officials to obtain background checks of volunteers, sports officials, or other workers; conducts training activities.

Coordinates daily work activities; organizes, prioritizes, and assigns work; monitors status of work in progress and inspects completed work; confers with assigned staff, assists with complex/problem situations, and provides technical expertise.

Ensures compliance with all applicable codes, laws, rules, regulations, standards, policies and procedures; ensures adherence to established safety procedures; monitors work environment and use of safety equipment to ensure safety of employees, program participants, and other individuals; initiates any actions necessary to correct deviations or violations.

Coordinates activities/events with other divisions, other departments, outside agencies, or others as needed; works closely with maintenance staff for program setup, building repairs, and maintenance work; coordinates use of schools and other County facilities for programs and special events; meets with private athletic organizations regarding use of County facilities; coordinates registration activities with athletic booster clubs.

Plans, organizes, implements, schedules, and supervises various athletic and recreational programs, activities, and events for the community in general or for a specific segment of the community; coordinates recreational, athletic, or leisure activities such as day camps, field trips, leagues, tournaments, games, practices, art classes, dances, Special Olympics, Haunted Trail, holiday events, or other activities; attends/directs league organizational meetings; assists with development of game rules.

Develops and implements division budget; monitors expenditures to ensure compliance with approved budget.

Assists in developing, updating, and implementing departmental policies and procedures.

Develops program goals, objectives, and priorities; researches effectiveness of programs, events, or activities currently provided by other organizations; assesses community needs/interests and recommends appropriate programs/activities; makes projections of anticipated number of participants and revenues for programs; evaluates participation levels and overall success of each event and recommends addition, deletion, or revision of programs as appropriate.

Promotes programs within the community; provides information and promotional information to marketing staff. 

Plans and coordinates arrangements for events; schedules activities to avoid conflicts with other scheduled events; reserves facilities and equipment needed for each event; determines minimum/maximum levels of program participation; schedules instructors, artists, and camp directors for classes and camps.

Establishes, conducts, and supervises program registration procedure and activities; develops necessary forms for registration; coordinates printing of registration forms, lineup cards, rule books, and other materials; receives completed registration forms reviews for completeness; calculates appropriate fees, collects payments, and issues receipts; creates participant rosters for each activity; issues equipment, handouts, keys, or other items to instructors; maintains records.

Assists Recreation Board and supervisors with enforcement of County/facility rules/regulations during programs/activities; monitors conduct of program participants, responds to situations involving disruptive behavior or other problems, and assists with implementation of disciplinary actions against participants/spectators.

Maintains inventory of equipment, supplies, and materials; ensures availability of adequate supplies and materials to conduct programs/activities; initiates orders/requests for new/replacement items; prepares bid specifications for new equipment and supplies; makes purchasing recommendations; conducts periodic inventory counts; coordinates maintenance, repair, and replacement of equipment.

Conducts safety inspections of facilities, fields, and equipment; inspects facilities to ensure timely preparation for scheduled activities; reports problem situations to appropriate personnel.

Performs administrative tasks; creates program manuals and skill cards for training and program implementation; prepares daily, weekly, and/or monthly activity reports reflecting program enrollment, revenues, expenditures, or other data; maintains accurate, current program records; processes payroll sheets for payment.

Prepares or completes various forms, reports, correspondence, schedules, activity reports, program revenue reports, attendance reports, program time sheets, program outlines, program evaluation reports, activity/event schedules,  tournament brackets, league standings, game reports, tennis court requests, work orders, timesheets, purchase requisitions, bid specifications, budget documents, accident reports, safety checklists, performance evaluations, rule books, or other documents.

Receives various forms, reports, correspondence, purchasing records, budget reports, revenue reports, attendance reports, credit card reports, bids, registration forms, facility use forms, employment applications, new hire forms, payroll documents, activity/event schedules, accident/injury reports, insurance forms, player evaluations, player drafts, player rosters, rule books, policies, procedures, instructional materials, manuals, reference materials, or other documentation; reviews, completes, processes, forwards or retains as appropriate.

Operates a computer to enter, retrieve, review or modify data; verifies accuracy of entered data and makes corrections; utilizes word processing, spreadsheet, database, e-mail, Internet, or other programs.

Operates County vehicles to transport program participants during field trips or other activities.

Operates a variety of equipment and tools associated with department programs and work activities, which may include a kiln, camera, sports paraphernalia, scoreboard, paint machine, chalk machine, arts/crafts supplies, gardening tools, carpentry tools, cleaning supplies, or general office equipment.

Responds to suggestions, questions, or complaints related to programs and activities; provides information, researches problems, and initiates problem resolution.

Communicates with supervisor, other departments, employees, volunteers, class instructors, coaches, sporting officials, athletic organizations, program registrants/participants, parents, spectators, vendors, sales representatives, event sponsors, local businesses, the public, the media, community organizations, outside organizations, and other individuals as needed to coordinate work activities, review status of work, exchange information, resolve problems, or give/receive advice/direction.

Provides information to the community regarding recreation/athletic programs, activities, facilities, schedules, fees, and related issues.

Attends various meetings as needed.

Maintains a comprehensive, current knowledge of applicable rules, regulations, and guidelines; maintains an awareness of new trends and advances in the profession; reads professional literature; maintains professional affiliations; attends conferences, workshops, and training sessions as appropriate.
 

Assignment to therapeutic recreation programs and services may include the following additional duties:

Supervises recreation and inclusion programs for individuals with special needs.  Assesses program suitability for specific participants with a variety of physical, cognitive and social disabilities.  Consults with parents, care givers, teachers, staff and participants regarding program participation.  

Provides assistance with communication and documentation to local and state agencies that provide third party reimbursement of therapeutic recreation fees. 

Develops partnerships with community organizations including, but not limited to, Forsyth County Special Olympics, Miracle League Cumming/Forsyth County, Forsyth County Public School’s Special Education Department, Creative Enterprises, family support groups, non-profit agencies and community service organizations.

Works a flexible schedule as needed.

ADDITIONAL FUNCTIONS

This classification is designated as a safety sensitive position which is subject to random drug and alcohol testing and any other drug testing methods as stated in policies adopted by Forsyth County concerning drug and alcohol.

Performs light maintenance/housekeeping tasks associated with maintaining event sites or work areas, which may include sweeping/mopping floors, cleaning tables/counters, cleaning kitchen sinks/refrigerators, picking up trash, setting up tables/chairs, moving bleachers or goals to accommodate leagues, spreading dirt, cleaning dirt from bases, raking ball fields, applying chalk/paint lines to ball fields, unloading deliveries, erecting holiday decorations, or making minor emergency repairs.

Performs officiating or scorekeeping functions during league games as needed.

Provides assistance to other employees or departments as needed.

Performs other related duties as required.

Minimum Qualifications: 

Bachelor’s degree in Park and Recreation Administration, Sports Administration, Special Education, Outdoor Recreation or a related field from an accredited college or university; supplemented by three (3) years previous experience and/or training that includes recreation program administration, athletic league coordination, therapeutic recreation, outdoor recreation, public interaction, and supervision; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.  Must possess and maintain a valid Georgia driver’s license.  Possession of Certified Parks & Recreation Professional (CPRP) status through the National Recreation & Park Association (NRPA) is preferred but not required.

For therapeutic recreation supervisors, possession of Certified Therapeutic Recreation Specialist (CTRS) status through the National Council for Therapeutic Recreation Certification (NCTRC) is required.