Listing Summary

ADM/5 Human Resource Generalist
Administration

JOB SUMMARY
This position performs and coordinates work in support of the day-to-day operations of Human Resources.

MAJOR DUTIES
Processes and maintains a variety of daily, monthly, and annual organizational forms, records, reports andaccounts, including personnel records, and payroll.
Files and retrieves materials and data from department computerized and manual filing systems.
Updates information in the city’s Human Resources Information System (HRIS) software and on citydocuments as needed.
Coordinates recruitment, pre-employment and hiring processes, to include: Preparing paperwork anddocumentation for hiring (e.g., I-9, drug screens, etc.), status changes, terminations, and other personnelchanges.
Coordinates with department heads to identify hiring needs, post open positions, review job descriptions andpay grades, screen applicants, and interview candidates.
Assists department heads in answering personnel questions and resolving personnel issues.
Manages benefits including yearly benefits renewal, open enrollment and updating employee’s authorizeddeductions.
Maintains employee files and records; processes personnel status change forms for merit increases, rate/titlechanges, promotions, transfers, and separations; ensures data accuracy for pay rates, deductions, taxes, anddirect deposits.
Establishes and maintains the city personnel file system and assists with maintaining appropriatedocumentation and files as determined by data destruction guidelines.
Coordinates pre-employment drug screens and background checks; Manages random drug screening program.
Submits and manages Workers’ Compensation claims as needed.
Prepares documentation and manages FMLA leave.
Conducts and responds to wage and salary, benefits, working conditions, and related surveys.
Completes required reporting of new hires to E-Verify and Georgia New Hire; completes Department of Laborrequests for information for unemployment claims.
Responds to requests for information related to open records requests, salary studies, workers’ compensationwage audits, employment verifications, reference checks, etc.
Coordinates city wellness program initiatives.
Participates in job fairs to recruit job applicants; recruits employees using web-based recruiting platforms.
Maintains and updates information on employee self-service website.
Coordinates payroll process with ADP and uploads payroll tax withholdings, child support, garnishments, etc.;maintains payroll tax records.
Performs all day-to-day human resource functions and related duties as assigned.KNOWLEDGE REQUIRED BY THE POSITION
Knowledge of human resource management principles, practices, and procedures.
Knowledge of City payroll processes and procedures.
Knowledge of City human resources policies and procedures.
Knowledge of modern office principles and practices.
Knowledge of computers and job-related software programs including ADP and timekeeping software.
Skilled in the analysis of problems and the development and implementation of solutions.
Skilled in prioritizing and planning.
Skilled in oral and written communication.

SUPERVISORY CONTROLS
This position reports to the City Manager.

GUIDELINES
Guidelines include the City policies and procedures manual. These guidelines are generally clear and specific but may require some interpretation in application.

COMPLEXITY/SCOPE OF WORK
The work consists of related technical duties. The need for accuracy contributes to the complexity of the position.
Success in this position contributes to the efficiency and effectiveness of City operations.

CONTACTS
Contacts are typically with co-workers, other city employees, vendors, and members of the general public.
Contacts are typically to provide services, to give or exchange information, or to resolve problems.

PHYSICAL DEMANDS/ WORK ENVIRONMENT
The work is typically performed while sitting at a desk or table or while intermittently sitting, standing, stooping or walking. The employee occasionally lifts light objects.
The work is typically performed in an office.

SUPERVISORY AND MANAGEMENT RESPONSIBILITY
None.

MINIMUM QUALIFICATIONS
Bachelor's degree in human resources, business, or a related field from an accredited college or university preferred.
Minimum of (4) four years of professional experience in Human Resources in a generalist or similar position preferred.
Experience sufficient to thoroughly understand the functions of the Human Resources Department to be able to answer questions and resolve problems.
Certifications: CHRM, SHRM-CP, or other similar Certification preferred or the ability to achieve CHRM or SHRM-CP certification preferred.