The City of Covington is currently accepting applications for the position of Accounting Manager in the Administrative Department with a starting annual salary of $77,812.80. Qualified applicants MUST apply via our website by downloading an application packet at www.cityofcovington.org or may apply in person at the City of Covington, 2194 Emory Street, Covington, Georgia 30014. This position will remain open until filled. The City of Covington is an Equal Opportunity Employer.
JOB SUMMARY
This position performs a variety of complex professional, administrative and technical accounting and finance functions in maintaining the fiscal records and systems of the city. This position also manages the day-to-day operations of the accounting department. Duties and responsibilities include, but are not limited to ensuring compliance with Generally Accepted Accounting Principles (GAAP) and federal, state and unified government policies and procedures, and performing additional tasks as assigned.
SUPERVISION EXERCISED
Manages work of administrative or accounting specialists, accountants and/or other part-time or temporary staff as assigned.
ESSENTIAL DUTIES AND RESPONSIBILITIES
• Manages and reviews day-to-day work of administrative or accounting specialists and accountants governing general ledger, accounts payable, payroll and grants.
• Assists in overseeing, organizing and the review of general procedures, methods and results of cash management, accounting, payroll processing, accounts payable processing, accounts receivable and other accounting functions.
• Prepares and/or reviews journal entries to balance and close monthly books in general ledger, revenue and expense accounts; reconciles general ledger and subsidiary utility and other accounts.
• Maintains City’s general ledger and selected subsidiary ledgers. Balances and reconciles accounting records such as journals, ledgers, batch reports, bank statements, payroll documents, agency-generated reports, or related records. Determines sources of errors by researching accounting records and/or recording corrective entries.
• Prepares and records data for utility fund accounts. Prepares financial reports on water, sewer and electric revenue and expenses. Performs periodic financial studies and analyses.
• Assists with coordination and preparation for the annual audit of the City's budgeted finances and accounts including preparation of the ACFR, PAFR and Budget Document.
• Assists in the preparation of the City Budget and compilation of other data: and assists in the preparation of reports which outline the City's financial position in areas of income, expenses, and earnings, based on past, present and future operations. Assists in preparing the Administrative Department budget and assists in preparation of the annual budget as assigned.
• Assists auditors in performing year-end audit; provides support to auditors and other reviewers, to help assist in identifying and correcting procedural problems revealed in reviews and audits. Assists in preparation of year-end reports and work papers.
• Reviews software packages for application to financial operations. Develops training programs for users of the automated financial system.
• Oversees in the preparation and verification of daily cash receipts and A/R. Maintains and tracks the City’s cash and investment records.
• Prepares periodic reports. Assists in the preparation of the annual and other State or Federal reports.
• Responds to inquiries for solution of difficult accounting problems or for information or interpretation from third parties such as banks, auditors, vendors, and governmental entities.
• Composes, types, and edits a variety of correspondence, reports, memoranda, and other material requiring judgment as to content, accuracy, and completeness.
• Monitors assigned accounting sub-system(s) to analyze and reconcile data and transactions, initiating contact with outside agents, institutions, or with other city departments to develop and implement solutions to accounting discrepancies.
• Serves as a liaison in responding to inquiries to facilitate the solution of routine accounting problems or to provide information or interpretations to third parties such as banks, auditors, vendors, and government entities.
• Maintains knowledge of current policies and procedures by reading memos, notices, and other literature, and by attending training sessions, meetings and conferences as required.
• Other duties and responsibilities as assigned.
DESIRED MINIMUM QUALIFICATIONS
Education and Experience:
(A) Graduation from an accredited four-year college or university with a degree in accounting, finance, or related field and
(B) Five (5) years experience in Governmental Accounting with one year of lead or supervisory experience; or
(C) Any equivalent combination of education and experience.
NECESSARY KNOWLEDGE, SKILLS AND ABILITIES
• Considerable knowledge of internal control procedures, Excel and management information systems;
• Considerable knowledge of budgetary, accounting and reporting systems, GAAFR, GAAP and GASB;
• Working knowledge of modern governmental accounting theory, principles, and practices;
• Working knowledge of payroll and accounts payable functions;
• Some knowledge of public finance and fiscal planning;
• Skill in operating the listed tools and equipment;
• Ability to prepare and analyze complex financial reports;
• Ability to maintain efficient and effective financial systems and procedures;
• Ability to accurately account for city funds;
• Ability to establish and maintain effective working relationships with employees, city officials;
• Ability to communicate effectively, orally and in writing.
TOOLS AND EQUIPMENT USED
Personal computer, including spreadsheet and word processing software; central financial computer system; telephone; 10-key calculator; typewriter; copy machine, fax machine.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee
to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms.
The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually quiet.
The City of Covington is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
11/30/2024