Listing Summary

Administrative Assistant

Reports to: County Clerk                          

Department: BOCC

Classification: Non-Exempt                      

Job Summary

This position reports to the County Clerk and provides administrative support for the Administration Office. This position is responsible for providing assistance to phone calls, emails, and in-person visitors, maintaining efficient filing systems, creating and distributing reports, typing documents and writing letters, typing and distributing contracts and bid packages, filing property and liability claims and following up as needed, and assisting with various other assignments.

Essential Functions

• Greeting visitors, providing information as needed to them while using excellent customer service and public relations skills.
• Answering telephone calls, providing requested assistance, and responding to emails and messages promptly.
• Adhering to appropriate confidentiality and professionalism as required for the position.
• Processing and picking up mail as needed.
• Preparing and sending departmental and other correspondence as directed.
• Typing and distributing contracts and bid packages,
• Maintaining an organized filing system and electronic documents.
• Assisting with record retention per the County’s policy.
• Assisting in setting up Agenda and Agenda Packages.
• Assisting in gathering, processing, and billing Open Records Requests.
• Taking Minutes at County Meetings if necessary.

• Filing property and liability claims and following up on these as needed.

• Assisting with various other assignments as directed.

Knowledge, Skills, & Abilities Required for Job Performance

Ability to be appropriately confidential and professional as required for the position.

Proficient in Microsoft Office with the ability to learn job-related software (government-related software, etc.)

Self-motivated with strong organizational skills and the ability to multi-task.

Strong written and oral communication skills.

Skilled in report preparation and records maintenance and retention.

Experience working in County Government is a plus.

Possession of a High School diploma or GED equivalent.

Possession of a valid driver's license.

Additional training and education may be required.

Working Conditions/Physical Demands

This work is usually done in an office setting and is typically performed while sitting at a desk and intermittingly standing, stooping, bending, kneeling, crouching, or walking.

Much of this work is done without direct supervision and requires a strong work ethic with an emphasis on organizational, time management, and multi-tasking skills.

This work may require lifting objects up to 30 lbs. without accommodation.