Listing Summary

CITY OF STONE MOUNTAIN
CLASS SPECIFICATION
POSITION TITLE : City Clerk
REPORTS TO : City Manager
DEPARTMENT : Administration

NATURE OF WORK:
This position is responsible for the administration of a wide variety of City codes and municipal front and back office operations. Duties involve extensive contact with the public. This position requires considerable judgment, discretion and confidentiality in the performance of duties. The City Clerk supervises administrative staff assigned to the City Clerk’s Office. The position is full time. Appointment is by the City Council. After appointment employment is governed by Personnel Policy and Procedures except for compensation. Compensation is set by the City Council.

MAJOR DUTIES AND RESPONSIBILITIES:

• Attend meetings and keep full and correct minutes of the proceedings of the Mayor and City Council together with all ordinances and resolutions adopted
• Prepare and post notices and agendas of all public meetings
• Organize and distribute to the Mayor and City Council materials for agenda items
• Prepare and post advertising notices
• Maintain custodian of the City seal
• Arrange training and travel for Mayor, City Council and City Manager
• Advise general public on requirements of City ordinances, policies, and regulations
• Obtain the proper signatures for all official documents approved by the Mayor and City Council
• Publish all ordinances and other documents required by law to be open to the public
• File campaign contribution reports and financial disclosure reports with the State Ethics Commission
• Serves as Ex Officio member of the Pension Committee
• Serve as Superintendent of Elections
• Serve as a liaison between the City and the DeKalb County Tax Assessor’s Office/DeKalb County Tax Commissioner’s Office
• Organize documents and materials requested by City Auditor in preparation for the annual audit
• Maintain cemetery records, sell cemetery lots and issue burial permits
• Supervise personnel assigned to the City Clerk’s Office
• Administer zoning, variances and special use permit requests process; and certify zoning classifications of real property
• Organize Planning & Zoning Committee and Historic Preservation Commission meetings, post signs, notices and prepare meeting agendas; organize and distribute materials for items placed on meeting agendas
• Carefully preserve the record and documents belonging to the City which are not assigned to the custody of other departments, and to maintain a proper index to all such records and documents
• Respond to Open Records requests in a timely manner
• Administer occupation tax certificates and business licenses issuance, including yearly renewal
• Administer alcoholic beverage licenses issuance, including yearly renewal
• Compose correspondence in standard business formats
• Offer back-up administration of the Payroll and Human Resources functions, as assigned
• Perform other related duties as required and/or assigned

DESIRABLE QUALIFICATIONS:

Education and Experience:
Associate Degree in Public Administration, Business Administration or related field required; Bachelor Degree preferred
Minimum of three years of progressively responsible public administration work experience or Georgia City Clerk Certification required (Georgia City Clerk Certification preferred)
A combination of work and educational experience or certification(s) may be considered
Possess a valid Georgia driver’s license and a satisfactory Motor Vehicle Report (MVR)

Knowledge, Skills and Abilities:

• Thorough knowledge of modern office practices, methods and standard procedures
• Working knowledge of office automation equipment and other machines such as personal computer, fax machine, typewriter and calculator
• Working knowledge of Microsoft Office Word, Excel and Outlook
• Thorough knowledge of municipal laws, policies, codes and regulations
• Ability to establish and maintain filing systems
• Ability to work independently without specific instruction
• Ability to communicate effectively, both orally and in writing
• Ability to meet and deal tactfully and courteously with a variety of people including but not limited to citizens, business and civic leaders, and other government officials
• Ability to establish and maintain effective working relationships with City employees and the general public

Requirements included in this class specification are subject to possible modification to reasonably accommodate individuals with disabilities. Benefits include (but are not limited to) health insurance, life insurance, short-term disability, vacation and sick leave, retirement.

To apply: Interested candidates may email a resume to sedmondson@stonemountaincity.org, or submit c/o City Manager, 875 Main Street, Stone Mountain, GA 30083 no later than 5pm Friday, October 25, 2024.

The City of Stone Mountain is an equal opportunity employer.