Listing Summary

POSITION SUMMARY

This position serves as the official grant administrator for the City.  The Grants administrator is responsible for securing grant funding opportunities and resources development to support programs and services.  The grants administrator will oversee the operational aspects of grants activities, including researching grant opportunities, administering and monitoring grants, and serving as a liaison to external agencies. 

MAJOR DUTIES AND RESPONSIBILITIES

• Coordinate with capital project managers to formulate and prepare Grant funding applications and proposals for Federal, State, and Nontraditional financial assistance.
• Coordinate with Capital Project Managers to obtain the initial information and documentation for the National Environmental Policy Act.
• The Federal and Grants Administrator will assist the FTA and Grants Manager with preparing correspondence for the environmental review process and will work interactively with the FTA and Grants Manager and grantor agency staff to secure required approvals and facilitate follow-up actions to obtain grant award for capital projects.
• Assist with the monitoring and tracking of Grantor inquiries and requests for project information and assist FTA and Grants Manager with responding in a timely manner.
• Assist with the development of FTA milestone progress reports and federal financial reports. The Federal and Grants Administrator will also assist The FTA and Grants Manager and Capital Project Managers with researching and identifying innovative funding opportunities for the implementation of capital projects.
• Prepare4 and develop grant applications, oversee contract agreements with grant recipients, and endure grant projects comply with federal, state and city regulations
• Coordinate and monitor grant administration, including budget reconciliation and financial reporting
• Monitors, reviews, and evaluates funding transactions, including transfers, additional funding requests, and other financial modifications
• Reviews collected financial data and creates a variety of complex reports for internal and external parties
• Monitors financial performance of sub-recipients for compliance and integrity
• Prepare financial reports and budget reviews.  Manage grant fund accounts
• Assist in conducting of annual grant closeouts
• Coordinate the delivery of training as needed to ensure staff are well equipped to deliver services
• Collaborate with federal and state agencies and other departments to secure grant funding.
• Develop and maintain internal reporting systems for proposals and awards
• Attend various meetings as assigned/required
• Other duties as assigned

MINIMUM QUALIFICATIONS

Education and Experience

• Bachelor's degree required, with specific training in grant writing and grants management; Master's degree preferred
• Five to seven years of experience in grant administration or a related field
• Knowledge of municipal operations and grant management principles and practices

Knowledge, Skills and Abilities

Ability to analyze and interpret data, and make recommendations to support grant applications

Familiarity with relevant federal, state and local laws and city policies and procedures. 

Proficiency in concepts of organizational management, operation of computers, both in general and specific to specialized software (i.e., spreadsheets, word processor, etc.), report preparation and mathematical calculations.

Effective communication skills, both oral and written.

Demonstrated ability to work independently

OTHER REQUIREMENTS

On occasion, may work an adjusted schedule for assisting in events occurring after

5:00 p.m. such as meetings, project completion, or planned events.

REQUIREMENTS INCLUDED IN THIS CLASS SPECIFICATION MAY BE SUBJECT TO MODIFICATION IN ORDER TO REASONABLY ACCOMMODATE INDIVIDUALS WITH DISABILITIES WHO ARE OTHERWISE QUALIFIED TO PERFORM THE ESSENTIAL DUTIES OF THE JOB.