Listing Summary

Position Summary

Under general direction of the Finance Director, performs the most complex, detailed, and difficult technical payroll support duties including the preparation of the City's bi-weekly payroll and related financial records; preparation and submission of periodic reporting packages; and performs related duties as assigned.

Essential Duties and Responsibilites

• Performs complex technician duties in the processing and preparation of the bi-weekly City payroll and other special payrolls in accordance with City policies and Fair Labor Standards Act (FLSA).
• Audits employee time reporting (both timesheets and e-time data) to determine accuracy of hours, earnings, combination coding, and general deductions, leave accrual, payable time, and time entry in payroll system.
• Processes, codes, enters, and retrieves confidential payroll data; processes special payroll transactions such as wage assignments and liens, travel and expense reimbursements and other special payments; calculates and manually prepares retroactive pay adjustments, overtime adjustments, and employee terminations.
• Troubleshoots and resolves payroll problems, which may include analyzing problems with time and attendance data and making corrections.
• Develops schedules and methods to accomplish assignments ensuring work is completed in a timely and efficient manner.
• Verifies entries and reconciles complex payroll records; audits, reconciles and prepares bi-weekly payroll tax payments for submittal to federal and state agencies.
• Compiles and completes statistical information for a variety of reporting agencies; prepares special reports and/or supplemental data as necessary; develops spreadsheets of varying sizes and complexity.
• Maintains detailed files and recordkeeping systems to assure accurate and complete documentation of payroll/personnel transactions in original copy and to ensure accountability and controls.
• Assists with testing payroll software upgrades, payroll system calculation codes, and report writing to fulfill support staff's informational needs.
• Answers department and employee issues/questions relative to payroll processing and paycheck inquiries including adherence to City policy relative to earnings and deductions.
• Handles confidential information regarding employee garnishments, terminations, and negotiated settlements.
• Performs related duties as required or assigned. 
• Attendance at off-site courses/trainings/seminars may be required.

Qualifications

• Bachelor's degree from an accredited college or university with major course work in accounting, finance, business administration, public administration, or a related field.
• Three years of increasingly responsible accounting experience related to payroll administration.
• Working knowledge of Tyler Munis software is desirable.
• Possession of a valid Georgia Class C driver's license.
• Ability to problem-solve, handle confidential information, perform computer related functions and bookkeeping functions.
• Strong communication skills; includes success in written communication, interpersonal communication, group communication, phone skills, and electronic communication.
• Competencies:
• Ability to always display professionalism.
• This position may work in both an indoor (building chemicals) and outdoor (under all weather conditions) environment.
• Excellent time management skills to ensure that deadlines are met.
• Excellent customer service skills and problem solving is necessary.  
• Knowledge of modern office practices, methods, equipment, and standard clerical procedures including electronic filing and records management
• Knowledge of time management system for payroll and benefits procedures and practices
• Knowledge of record keeping and filing techniques.
• Knowledge of the City's personnel policies and procedures, rules and regulations, operational instructions and pay plan.
• Knowledge and understanding of federal laws pertaining to employment taxes and personnel practices, including Americans with Disabilities Act, Family Medical Leave Act; Equal Employment Opportunities Commission requirements; Sexual Harassment, Workplace Violence and Bullying, and workers’ compensation laws
• Proficient in Excel, Word, and PowerPoint.
• Ability to handle difficult situations in an effective, safe, timely and legal manner.
• Ability to establish and maintain an effective relationship with City employees.

Additional Functions

• Understand and independently apply a wide variety of payroll policies, procedures and regulations.
• Knowledge of pertinent federal, state, and local laws, codes, and regulations, such as the Fair Labor Standards Act (FLSA), and City requirements related to timekeeping, payroll preparation and reporting requirements
• Establish and maintain complex filing systems.
• Perform mathematical calculations and complex data processing tasks rapidly and accurately using business arithmetic, including percentages and decimals in order to calculate, verify, and adjust fiscal and/or statistical data.
• Operate a computer using modern office procedures, methods, and equipment including proficiency with personal computers and Microsoft Office.
• Excellent written and oral speaking skills.
• Demonstrate initiative and exercise good judgment in the performance of duties.
• Work independently and as a team member.
• Recognize and set priorities and meet deadlines.
• Independently interpret and explain payroll matters to others.
• Identify and correct errors in mathematical computations and improper entries on a variety of documents.
• Recognize priorities.
• Analyze and reconcile accounting transactions and prepare financial and accounting reports.
• Analyze financial, customer and employee concerns, evaluate alternatives and implement sound recommendations.
• Prepare clear, accurate and concise correspondence, records and reports.
• Use tact, discretion and diplomacy in dealing with sensitive situations and concerned employees and/or customers.
• Understand, interpret, and apply general and specific administrative and departmental policies and procedures as well as applicable federal, state, and local policies, laws, and regulations.
• Prepare clear, accurate, and concise tables, schedules, summaries, and other materials in statistical and narrative form.
• Establish and maintain various data collection, recordkeeping, tracking, filing, and reporting systems.
• Exercise good judgment and maintain confidentiality in maintaining critical and sensitive information, records, and reports.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain effective working relationships with those contacted in the course of work.

Starting Salary: $56,156.39 DOQ

TEAM MILTON is committed to an environment that nurtures understanding across differences, training, mentoring and provides a workplace where all staff feel welcome and valued. We are an equal opportunity employer.