Listing Summary

The purpose of this classification is to coordinate human resources functions involving performance management, organizational development and training, employee relations or other activities. Provides coordination for a wide range of human resources functions in support of departmental operations such as: maintaining personnel files and records, compiling, verifying, and correcting data; and preparing and distributing personnel-related correspondence, recruitment, and HR projects.

Essential Duties and Responsibilites

The functions listed below are those that represent the majority of the time spent working in this position. Management may assign additional functions related to the type of work of the position as necessary.

• Responsible for cultivating a workplace focused on the core values of the city. 
• Operates a personal computer to enter, retrieve, review or modify data, utilizing word processing, spreadsheet, database, presentation, internet, e-mail, or other HRIS software; and operates general office or other equipment as necessary to complete essential functions; communicates with supervisor, other employees, and other individuals as needed to coordinate work activities.
• Reviews, completes, and/or processes, open records request, various forms, reports, correspondence, and other documentation, including payroll reports, enrollment documentation and spreadsheets, writing SOPs, compensation/benefit surveys, and other items as needed; compiles data for further processing or for use in preparation of department reports; and maintains computerized and/or hardcopy records. 
• Processes the City benefit programs in an accurate and timely manner including administration of Family Medical Leave Act (FMLA), Consolidated Omnibus Budget Reconciliation Act (COBRA), Affordable Care Act (ACA) and all levels of compliance with these and other federal and state employee benefit mandates.
• Administrator of FMLA, military leave, workers’ compensation and short-term disability.
• Interprets, communicates, and enforces benefits rules, regulations, policies and procedures; conducts mathematical computations; processes and tracks personnel transactions; prepares and distributes personnel-related correspondence; and ensures appropriate filing and storage of documents.
• Assists the benefits broker in resolving complex issues regarding benefit issues, policies, and procedures responds to inquiries from City personnel, officials and external vendors; analyzes benefit issues and provides advice and recommendations; and makes limited-judgment decisions to facilitate resolution.
• Assists the HR Director with employee relations issues and coaching of staff
• Provide performance evaluations and manage employee performance process
• Coordinates human resources programs such as, HR department branding, HR corner popups, newsletter material, employee appreciation programs, wellness program, diversity, equity, and inclusion, and safety program
• Processes/reconciles all HR related monthly billing invoices.
• Assist with the department budget accounts and
• Researches, compiles, and/or monitors data pertaining to department operations; summarizes data, performs routine data analysis, and prepares reports; conducts research of department files, database records, electronic data sources, internet sites, hardcopy materials, or other sources as needed.
• Conducts recruitment for all positions; writes and places advertisements; seeks opportunities for free or low-cost advertising to attract the most qualified candidates for City positions; provides managers and supervisors with assistance in recruitment strategies; prepares job descriptions and recruiting announcements in the HRIS; informs job applicants of details such as duties and responsibilities, compensation, benefits, schedules, working conditions, or promotion opportunities.
• Attends job fairs; receives, sorts through and screens possible candidate applications; forwards qualified applications to appropriate personnel; coordinates interview process; assists in interviewing candidates for vacant positions as requested; conducts pre-employment screening of selected candidates; checks references and verifies employment; runs background and records checks; compiles information and forwards to appropriate personnel.
• Facilitates new employee orientation and coordinates open enrollment fair/vendor set-up for employees; compiles, organizes, and delivers materials to employee locations and external vendors; provides general information on programs and services; communicates informational meeting schedule, benefit rules, regulations, policies and procedures; conducts training activities for new hire orientation and other specialized classes; evaluates and updates benefit training program; ensures that federal mandates are complied with in new hire orientation; and serves as liaison to other trainers and departments.
• Collection and reporting of EEOC-04
• Creates login for employees for the City's Learning Management System (LMS) and City's HRIS and Payroll System (Inova Pay) and manages benefits enrollment.
• Implements HRIS, Payroll and Benefits Software and trains staff as needed.
• Processes employee separations (offboarding) to include notification to payroll, benefits cancellation, and exit interview distribution; verifies that separated employees have been reported to COBRA administrator.
• Processes tuition reimbursement.
• Management of timely timesheet submissions from all departments, Processing of leave type, military leave, sign on bonus, employee referral, entry of Payroll Change Form (PCF).
• Serves as a backup to the payroll team by entering data into the payroll system; reviews and verifies final output of payroll deductions.

Qualifications

Bachelor's degree; five (5) years of related experience in Human Resources. Master’s Degree preferred or an equivalent combination of training and experience that provides the required knowledge, skills, and abilities may be considered. Experience in local government is preferred.

Starting Salary: $79,017.68 DOQ

TEAM MILTON is committed to an environment that nurtures understanding across differences, training, mentoring and provides a workplace where all staff feel welcome and valued. We are an equal opportunity employer.