Job Summary
The City of Peachtree Corners is currently accepting applications for the full-time position of Executive Assistant to the City Manager. This position is a key administrative leader within the City Manager’s Office and is responsible for providing comprehensive support to the City Manager, handling complex tasks, managing his calendar, coordinating meetings, preparing documents, and acting as a primary point of contact for sensitive matters, all while maintaining confidentiality and a deep understanding of city operations and policies. Responsibilities require tact, discretion, diplomacy, initiative and independent judgment, as well as knowledge of City activities and a strong ability to implement City administrative procedures. This class is distinguished from other office administrative classes in that the nature, scope, and diversity of responsibilities require a broader understanding of City functions and the competence to perform duties that require the exercise of discretion and independence with respect to matters of significance.
Duties and Responsibilities
Calendar management: Scheduling appointments, meetings, and travel arrangements for the City Manager, including coordinating with other city officials, community leaders, and external stakeholders.
Communication management: Answering phone calls, emails, and managing correspondence, often requiring discretion and judgment to prioritize and respond appropriately.
Document preparation: Drafting letters, reports, presentations, memos, and other official documents as needed.
Meeting coordination: Preparing agendas, taking minutes, and following up on action items from meetings.
Research and analysis: Gathering information on various city issues, conducting research, and preparing summaries for the City Manager's review.
Project management: Assisting with special projects and initiatives assigned by the City Manager, which may include budget monitoring, event planning, or stakeholder outreach.
Confidentiality: Maintaining the privacy of sensitive information related to city operations, personnel matters, and legal issues.
Knowledge, Skills, and Abilities
Strong administrative skills: Proficient in managing calendars, scheduling, email communication, and document preparation.
Excellent communication skills: Ability to clearly and effectively communicate both verbally and in writing with diverse individuals, including elected officials, city staff, and the public.
Organizational skills: Capability to manage multiple priorities and deadlines efficiently in a fast-paced environment.
Discretion and confidentiality: Ability to handle sensitive information with the utmost discretion.
Knowledge of local government operations: Understanding of city government structures, procedures, and policies is beneficial.
Proficiency in technology: Expertise in Microsoft Office Suite, calendar applications, and other relevant software.
Education and Experience
Any combination of education and experience that would provide the required knowledge and abilities is qualifying. Preference will be given to those with:
Education: Equivalent to an Associate’s degree or higher from an accredited college in business, public administration, communications, public relations, or other related field.
Experience: Five (5) years of progressively responsible office management or administration experience including familiarity with providing support to executive level staff.
Pay Rate: $80,000 + (DOQ)
Benefits
3/31/2025