Listing Summary

The City of Stockbridge continues to strive to be the most progressive business and family-oriented community in Metropolitan Atlanta with a strong focus on enhanced quality of life initiatives which promotes a sustainable “Live, Work, Play Environment”.  The City of Stockbridge believes that people are the most valuable asset in delivering services to all citizens.  Stockbridge is a diverse city of approximately 35,000 + residents located just 15 minutes south of Hartsfield- Jackson International Airport.

Job Summary: The events Coordinator is responsible for assisting in the smooth operation of city-sponsored events for the designated location they are assigned to.  Serve as lead person in initiating, planning, coordinating, and implementing events under the general supervision of the Conference Center/Events Manager. 

Class Characteristics: This is a full-time non-exempt classification level requiring evening and some weekend work.

Major Duties:

• Coordinates with caterers, decorators, AV technicians, and entertainment to ensure their services are in line with the event’s needs.
• Develop an event concept, timeline, and budget. Research venues, vendors, and suppliers that fit the event's requirements.
• Organize transportation, accommodation, and other logistical details for the event.
• Monitor and manage the event’s budget to avoid overspending while ensuring all necessary elements are included.
• Oversee the event’s setup, coordinate with staff, and troubleshoot issues that arise.
• Ensure guest lists are managed, invitations are sent, and any special requests or accommodations are addressed.
• Ensure that all presentations, entertainment, or performances run smoothly.
• Assists in executing City-sponsored or sanctioned events and programs as directed.
• Assists with the preparation of marketing events and developing announcements, flyers, informational bulletins, coordinate news releases, electronic and other related communications for City sponsored or sanctioned events and programs.
• Recruit’s volunteers for events and event-planning committees; organizes and conducts informational and training meetings.
• Reviews event proposals to ensure they are in compliance with cosponsor ship activities.
• Secures/reserves city property used for events.
• Oversees traffic coordination, set up, clean-up and dismantling of events.
• Assist the department in advance preparation of events.
• Assist in enforcing public use policies during events.
• Assists in other ways as directed by Conference Center/Events Manager.
• Develops and maintains necessary records for each event/activity.
• Provide administrative assistance to the Center Manager by aiding in the organization of events.
• Evenings and weekend time will be required.
• Performs other duties as assigned.

 

Knowledge Required by the Position:

• Ability to communicate clearly and in a pleasant manner with the general public, elected officials and other City employees.
• Ability to comprehend and make inferences from material written in the English language such as laws, rules, ordinances, regulations, and procedures governing public procurement.
• Ability to work cooperatively with other City employees and the public.
• Ability to work safely without presenting a direct threat to self or others.
• Ability to work independently and in a high-pressure, multi-tasked environment amid frequent interruptions and to redirect focus of attention to tasks.
• Ability to coordinate the logistics of event planning
• Ability to provide excellent customer service.
• Ability to coordinate and set up audio/visual equipment.
• Ability to solve problems and make decisions using independent judgment.
• Ability to prioritize and handle multiple tasks in an effective, efficient manner.
• Ability to operate a motor vehicle.
• Ability to establish and maintain effective working relationships with City officials, coworkers, vendors and the public
• Excellent written and verbal communication skills.
• Ability to maintain records within filing systems (file management)
• Knowledge of City ordinances, policies and procedures.
• Knowledge of modern office procedures and equipment.
• Proficient in using a variety of computer software programs for administrative/event planning functions.
• Knowledge of laws and regulations pertaining to public assembly facilities, public safety rules and regulations and building regulations.

Supervisory Controls: The work of this position is performed under the general supervision of the Conference Center and Events Manager.

Guidelines: Guidelines include City and departmental manuals, policies and procedures.

Complexity: The work consists of interpersonal, administrative and clerical duties, and time management skills.

Personal Contacts: Contacts are typically with co-workers, business and community leaders, vendors, and the public. 

Purpose of Contacts: Contacts typically occur to give and exchange information and to market the City’s conference and community centers and multiplex facility.

Physical Demands: This work is generally performed indoors in an office setting and involves light to moderate lifting, standing, bending, crouching, carrying, pulling, kneeling, stooping and walking through City facilities for extended periods of time.  Able to lift a minimum of 20lbs.

Work Environment: This work is generally performed outdoors/indoors in an office and in City facilities.

Supervisory and Management Responsibility: None.

Minimum Qualifications: High School diploma with three (3) years of experience performing administrative and event planning support; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job; must have a valid State of Georgia Driver’s License.  The events coordinator must be energetic, imaginative, creative, flexible and well organized, in addition capable of performing effectively in independent situations.  Excellent verbal and written communication skills are essential in this position.  Must be able to work a flexible schedule, which will include weekends and evening hours.

How to Apply:

Complete the online application thru the City of Stockbridge career portal:
https://secure.entertimeonline.com/ta/6111842.careers?CareersSearch.
Position will remain open until filled.

The City of Stockbridge is an Equal Opportunity Employer committed to equal access and equal treatment of all applicants and employees without regard to race, religion, color, creed, national origin, sex, marital status, age, or disability.   

The City has the right to revise this position description at any time and does not represent in any way a contract of employment.