Listing Summary

City of Cairo

Job Description

Position:                     Finance Director

Department:              Finance

FLSA Status:             Exempt

 

JOB SUMMARY:

 

Under the direction of the City Manager, the Finance Director plans, organizes, directs and controls the activities of the Finance Department.  This position is responsible for developing and implementing policies, procedures and practices to accomplish the department’s mission.  The Finance Director is responsible for the custody and safekeeping of all city funds and monies in addition to assuring the maintenance and efficient operation of the accounting system for all city departments.  The Director works to streamline and improve the general supervision of all accounting processes in the City.  The Director provides daily leadership to monitor the receipt, disbursement, and accounts of all city money as well as participation in accounting activities to maintain accounting control and to provide necessary financial records, reports, and statements. An employee in this position performs highly skilled supervisory work in directing of the City’s overall financial operations for a full service municipal government.  Employee works under the general direction of and is responsible to the City Manager.  The Finance Director must function as part of the Senior Executive team.  The director shall also perform the duties of City Treasurer / Finance Director and Auditing Officer.  Thus, the Finance Director also acts as the internal auditor for the City.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Oversees financial reporting conjunction with external annual audit firm.
• Establishes procedures to reconcile and reviews accounts in the general ledger, ensuring proper accounting procedures to meet GAAP and GASB guidelines as well as state legislation;
• Assists in preparation and review of the City’s annual budget;
• Coordinate Budget Publication – set intermediate deadlines to complete preliminary budget, publish preliminary budget, maintain changes, publish final budget.  Distribute budget to department heads and City officials;
• Preparation, review and financial reporting and forecasting;
• Responsible for cash management and investments;
• Responsible for special project analysis as directed by the City Manager – communicates results with a report/spreadsheet, determine project scope and deadlines, analyze accounting data, evaluate internal controls, research historical trends, and prepare projections based on reasonable assumptions;
• Responsible for Annual Financial Report – Perform all year adjustments for all funds, prepare lead sheets and worksheets to assist auditor in annual audit, reconcile financial report to general ledger, budgets, revenues, and subsidiaries;

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• Works cooperatively with Auditor and City Staff during annual audit to answer questions and resolve audit findings;
• Oversees monthly General Ledger Accounting.  Review the monthly audit trail and balancing reports to insure accuracy;
• Arranging and accounting for grants by setting up account numbers, reviewing legal requirements and initiating proper accounting procedures;
• Periodically reviews accounting policies, operating procedures, and insure internal controls are in place for cash handling;
• Reviews and authorizes accounts payable vouchers for payment.  Review vouchers for coding compliance with Uniform Chart of Accounts;
• Directs and coordinates the maintenance and analysis of general and subsidiary ledgers, operating statements, financial reports, records of fund activities,  and analyzes and reconciles various fund charges and directs necessary fund transfers;
• Directs and coordinates the compilation of financial and related statistical data and supervises the preparation, coordination, and submittal of reports required by department officials, state and federal agencies;
• Invests excess monies, reviews bank balances to ensure correct collateralization, transfers and settles all due to/due from accounts, and monitors market rates for possible investment changes
• Responds to questions and prepare special reports to support department directors and staff in their financial information needs;
• Responsible for the development and implementation of policies and priorities related to all accounting activities; approves changes in accounting and auditing systems and procedures;
• Oversees Fixed Asset Inventory;
• Prepares clear, concise reports and make presentations to City Council upon request;
• Manage and administer City-wide lease program;
• Acts as the accounting coordinator for all FEMA costs and reimbursements;
• Attend meetings, including expanded management, finance staff, council meetings, meetings with other departments, and finance related meeting with outside parties;
• Stays abreast of new trends and innovations in governmental accounting;
• Performs other duties as assigned.

 

SUPERVISORY REQUIREMENTS:

 

• Directly supervises all employees of the Finance Department.  Carries out supervisory responsibilities in accordance with the city’s policies, procedures and applicable laws.

 

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•  Responsibilities include but are not limited to interviewing, hiring and training employees, planning, assigning and directing work; appraising performance, rewarding and disciplining employees, addressing complaints and resolving problems within and without the department;

 

POSITION REQUIREMENTS:

• Bachelors Degree in accounting, business administration or public administration.  MPA, MBA, or CPA is highly desirable.
• Minimum of seven (7) years of experience in progressive government accounting and budgeting; at least two of which shall be in financial/ managerial capacity;
• Thorough knowledge of the principles and practices of Generally Accepted Accounting Principles;
• Thorough knowledge of Governmental Accounting Standards Board (GASB), public finance, accounting, auditing, modern municipal finance principles, and internal controls;
• Extensive knowledge of General Ledger accounting structures;
• Ability to use a high degree of sound professional judgment in the development, implementation, and maintenance of effective accounting systems, procedures and policies;
• Knowledge of City department activities;
• Knowledge of city ordinances, codes, policies and procedures;
• Administrative and supervisory experience in financial office management and data processing;
• Working knowledge and experience in fund accounting and cash investment activity;
• Must have effective interpersonal and customer relation skills;
• Must have the ability to motivate and lead employees and encourage decisions to be made within a team environment;
• Must be able to write clear and concise memos and other written documentation;
• Must be able to make and effective presentations to City Council and other City and Public officials;
•  Must possess excellent verbal communication skills (listening, giving feedback and speaking up),
• Skill in performing analysis and mathematical calculation by calculator and /or on computer (Excel);
• Must possess significant experience and knowledge in financial and accounting software including AS400 type operating environments;
• Experience with municipally operated utilities and conversion of applicable software and hardware;
• Must have a valid Georgia Driver’s License;

 

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PHYSICAL REQUIREMENTS:

 

These functions are required on either a constant, frequent or occasional basis as indicated:

 

Constant – More than 90% or 7 hours or more per 8 hour day

Frequent – 21-50% or 2.4 – 4 hours per 8 hour day

Occasional – 0-21% or 1-2 hours per 8 hour day

 

 

 

Constant:  Use of hands to fingers, handle, or feel; reading, hearing, talking, sitting, seeing (close vision, distant vision, color vision)

Frequent:  Standing, walking, reaching with hands and arms, use of office equipment (telephone, copier, computer, calculator, fax)

Occasional:  Lifting up to 14 lbs, climbing stairs, bending, squatting, pushing, pulling

 

WORK ENVIROMENT:

The environmental working conditions of this position will include working inside.  Moderate noise level is to be expected.

 

The mental stress and pressure of this position is frequent.

RESUMES CAN BE SUBMTTED TO HR DIRECTOR AUTUMN WATERS at awaters@cairocity.net