Listing Summary

JOB SUMMARY:

 

Performs highly responsible and complex duties in assisting the administration of the Hall County Building Inspections Department by serving as chief permitting clerk and office manager to the Building Inspections Department. Supervises clerical staff and manages building inspectors’ schedules. Handles complaints and questions from citizens in the absence of the Chief Building Official. Prepares annual budget and monthly reports. Oversees accounting and purchasing needs for the department. Performs additional managerial tasks as assigned.

 

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

 

Provides coordination between the Planning, Engineering and Business License departments regarding residential and commercial permitting process.

 

Prepares department’s operation budget; performs financial analysis and advises Chief Building Official on expenditures and budget control matters.

 

Performs all phases of purchasing and accounting functions to include purchase orders, supplies, and inventory.  Supervises daily cash intake, daily cash reports, and balancing.  Prepares accounting reports, maintains department accounting records

 

Prepares all correspondence, including letters and memos for the Department.  Prepares and maintains a variety of monthly reports, including permitting activity.

 

Supervises clerical staff and permitting clerks, to include work performance, work schedules, payroll, leave requests, disciplinary actions, performance evaluations, and other personnel matters and records.

 

Manages schedules of Building Inspectors.

 

Acts in the absence of the Chief Building Officer as needed, to include issuing and signing permits, answering citizens questions, and addressing complaints.

 

Assists the Chief Building Officer  in the development and implementation of goals, objectives, policies, and procedures of the Department, and training staff as needed in policies, procedures, and processes.

 

Provides information to the public and developers, as needed.

 

Regular and predictable attendance is required.

 

Performs other related duties, as required.

 

 

MATERIALS AND EQUIPMENT USED:

 

Personal Computer             Calculator             Audio/Visual Equipment

Microsoft Office                                                  

 

MINIMUM QUALIFICATIONS REQUIRED:

 

Education and Experience:

 

Associate Degree in Business, Management, Accounting, or other related field.

 

Five Years of building permitting and customer service experience preferably in construction, building, engineering or similar areas. 

 

Drafting and plan reading experience.

 

Any equivalent combination of education and experience, which provides the minimum level of qualifications stated above.

 

Knowledge, Skills, and Abilities:

 

Ability to explain and answer questions for developers, contractors and home owners regarding application process for obtaining the permits and inspection process.

 

Knowledge of Geographical Information Systems (GIS) online system. 

 

Ability to compile, organize, prepare, and maintain an assortment of records, reports, and information in an effective manner and according to departmental and/or governmental regulations. 

 

Ability to effectively communicate and interact with supervisors, other employees, government officials, and the public as they relate to the activities of construction. 

 

Knowledge of drafting and ability to read and understand building plans.

 

Knowledge of basic accounting principles and practices.

 

Ability to use independent judgment in routine situations. 

 

Ability to plan, organize, and/or prioritize daily assignments and work activities.

 

Knowledge of personnel management, and the ability to plan, organize, train, and evaluate the performance of staff.

 

Computer skills to include relevant industry software, Microsoft Office suite, County specific HRIS, and the ability to generate and analyze data and reports. 

 

Ability to deal courteously and diplomatically with the general public.

 

 

ADA Minimum Requirements:

 

Physical Ability: Essential functions of this position continuously require the ability to remain in a stationary position (sitting or standing); operate a computer and other office machinery, such as a calculator, copier, and printer. Incumbents must continuously be able to think analytically; handle stress and emotion, concentrate on tasks, remember names and other details; examine and observe details; make decisions, and adjust to change. Incumbents must also continuously direct others; meet deadlines; stay organized; use math/calculations and use a keyboard/type.

 

Essential Functions frequently require the ability to move about inside the office; and move/transport items up to 10lbs.

 

Essential functions occasionally require the ability to bend body downward and forward by bending spine and legs, and twisting at the waist, hips or knees; reach overhead; push or pull; and repetitively use hands/arms/legs. Incumbents in this position are occasionally required to be on-call and work irregular hours.

 

Sensory Requirements:  Essential functions regularly require the ability to use effective verbal and written communication; and use of hand/eye coordination and fine manipulation to use equipment.

 

 

Environmental Factors: Essential functions of this position continuously require the ability to either work with others or work alone.

 

 

This class specification should not be interpreted as all inclusive.  It is intended to identify the major respon­sibilities and requirements of this job.  The incumbents may be requested to perform job-related responsibilities and tasks other than those stated in this specifica­tion.