The City of Covington is currently accepting applications for a Public Works Administrative Assistant in the Street Department with a starting hourly rate of $18.74 depending upon qualifications. Qualified applicants may apply on our website by downloading an application packet at cityofcovington.org and email to hrdept@cityofcovington.org or apply in person at Covington City Hall, 2194 Emory Street, Covington, Georgia 30014. Internal applicants must complete a Statement of Intent form (located in HR) and submit a current resume. This position will remain open until 4:00pm on Wednesday April 2, 2025. The City of Covington is an Equal Opportunity Employer.
JOB SUMMARY:
This position acts as a support to the Public Works Division on matters relating to customer service, work order request, right of way permits, and inquiries and complaints for the City of Covington.
MAJOR DUTIES:
The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. To perform this job successfully, an individual must be able to perform each duty satisfactorily. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
• Performs a wide variety of assignments and operates a personal computer to enter data, draft, revise, and print letters, tables, reports, and other materials.
• Maintains confidentiality of correspondence, discussions, meetings and telephone calls.
• Answers questions from the general public regarding customer complaints, transportation, utility locates, solid waste stormwater, and general community information; acts as first point of contact for the department and phone coverage and assists departmental employees and public works director, transportation manager a needed.
• Assists in preparation and completion of permitting process for right of way encroachment and other applications and requests.
• Maintains effective working relationships with the general public, property owners, developers, architects, and contractors.
• Maintains records for department including digitizing, organizing, archiving and filing of records.
• Types correspondence, memoranda, agendas, minutes, reports, forms, and records and checks data; maintains office correspondence.
• Supports the department when needed by scheduling and tracking work orders and completing service request in BSA.
• Compiles data for open records requests, state and federal reports.
• Maintains office supplies and forms; completes requisitions for purchases.
• Provides back-up assistance to other administrative staff and other staff as needed.
• Manages the Public Works accreditation program – this is an ongoing function of the job. Every four years Public Works goes through a recertification process for accreditation. The division achieved initial accreditation in 2006. The next recertification is in May 2022. Must be able to work with all managers within the Public Works Division. This is a critical aspect of the position.
• Perform other duties as assigned or required.
MINIMUM QUALIFICATIONS
Education and Experience:
• Graduation from a high school or GED equivalent.
• Two (2) years of increasingly responsible related experience with a concentration in office management, customer service or related field.
NECESSARY KNOWLEDGE, SKILLS AND ABILITIES:
• Working knowledge of computers and electronic data processing; working knowledge of modern office practices and procedures;
• Skill in operation of listed tools and equipment.
• Ability to effectively meet and deal with the public;
• Ability to communicate effectively verbally and in writing;
• Ability to handle stressful situations;
• Ability to learn assigned tasks readily and to adhere to prescribed routines;
• Ability to plan work so as to accomplish timely and accurate results;
• Ability to establish and maintain effective working relationships with other employees, supervisors, and other department personnel.
TOOLS AND EQUIPMENT USED
• Computer hardware, particularly desktop/laptop personal computer, printer, scanner.
• Computer software including Microsoft Office Suite (Word, Excel, PowerPoint) and other software.
• Maps, plats and site plans.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk; use hands to operate, finger, handle, or feel objects, tools, or controls; and reach with hands and arms.
The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Performance of essential functions may require exposure to adverse environmental conditions, such as angry/hostile customers and/or employees. Reasonable accommodations may be made to enable individuals to perform the essential functions.
The noise level in the work environment is usually moderately quiet.
The City of Covington is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
4/2/2025