Listing Summary

Accounting Coordinator

Experience Preferred 

White County will be accepting applications for the position of Accounting Coordinator. This position provides accounting support for county financial operations and processes accounts payable, accounts receivable and payroll, and prepares 1099s and W2s. This position is open until filled. This position is full time offering competitive pay, excellent benefits and matching retirement contributions up to 7%. Application and job description are available at the White County Administrative Office 1235 Helen Hwy Cleveland, GA 706-865-2235 or by accessing www.whitecountyga.gov. This position is open until filled. Applications are subject to open record law and successful applicant must have an acceptable driving record and be able to pass a background check / drug screen. EOE

JOB SUMMARY

This position coordinates accounting functions in support of the county’s financial operations. 

MAJOR DUTIES

• Processes accounts payable; receives invoices from vendors, obtains approvals from appropriate departments, and enters data into computer system; processes computer-generated checks, manual checks, and ACH payments; mails payments.
• Runs weekly accounts payable reports; reconciles monthly vendor statements; makes journal entries and runs related reports.
• Prepares and maintains general ledgers as well as revenue and expense reports and records.
• Prepares and processes federal and state tax deposits; prepares, processes, and submits required IRS and state Department of Labor payroll forms, reports, and payments.
• Reconciles insurance premiums for county benefits.
• Processes payroll; receives and processes employee payroll timesheet from all departments; reviews time records for accuracy and completeness; update payroll records; manages payroll preparation; runs payroll direct deposit and payroll checks.
• Prepares and processes employee/employer contribution payments and reports.
• Prepares and issues 1099, W2, and related forms.
• Processes accounts receivable; receives deposit records from all departments and enters into computer database; reconciles records and runs reports.
• Assists with purchasing activities as needed.
• Assists with the annual budgeting processes.
• Performs related duties.

KNOWLEDGE REQUIRED BY THE POSITION

• Knowledge of generally accepted accounting principles (GAAP).
• Knowledge of government fund accounting.
• Knowledge of accounts payable processes and procedures.
• Knowledge of accounts receivable processes and procedures.
• Knowledge of payroll management processes and procedures.
• Knowledge of relevant federal and state laws, county ordinances, and department policies and procedures.
• Knowledge of computers and job-related software programs.
• Skill in the preparation of complex financial reports.
• Skill in problem solving.
• Skill in prioritizing and planning.
• Skill in interpersonal relations.
• Skill in oral and written communication.

SUPERVISORY CONTROLS

The Finance Director assigns work in terms of general instructions. The supervisor spot-checks completed work for compliance with procedures, accuracy, and the nature and propriety of the final results.

GUIDELINES

Guidelines include GAAP, internal control procedures, relevant state and federal laws, and county and department policies and procedures. These guidelines require judgment, selection, and interpretation in application. 

COMPLEXITY/SCOPE OF WORK

• The work consists of varied accounting duties. Strict regulations and the need for accuracy contribute to the complexity of the position.
• The purpose of this position is to provide financial accounting support for the county's financial operations. Successful performance ensures the efficiency and effectiveness of those operations.

CONTACTS

•  Contacts are typically with coworkers, bankers, auditors, vendors, and the general public.
• Contacts are typically to exchange information, resolve problems, and provide services. 

PHYSICAL DEMANDS/ WORK ENVIRONMENT

• The work is typically performed while sitting at a desk or table.
• The work is typically performed in an office.

SUPERVISORY AND MANAGEMENT RESPONSIBILITY

None.