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CITY OF DAHLONEGA, GEORGIA
CLASSIFICATION TITLE: ASSISTANT CITY CLERK
HOURLY RATE: $16.34-$20.83
POSITION INFORMATION: PART TIME
PURPOSE OF CLASSIFICATION
The purpose of this position is to provide a variety of functions including administrative and clerical support to the City Clerk, City Manager, the Mayor and City Council. Responds to citizen inquiries; assist as necessary in preparation of Mayor and Council schedules and making travel arrangements, attending meetings and assisting in maintaining the records for the City. Work is performed under the general supervision of the City Clerk.
The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.
Prepares the Pre-agenda and Agenda for all scheduled City Council Meetings, including maintaining electronic notebooks for City Clerk and Council.
Attends work sessions and council meetings as required in the absence of the City Clerk; signs and executes documents in the absence of the City Clerk as authorized by the Mayor and Council.
Assists in the preparation of annual budgets, as necessary; approves purchase orders and various bills for issuance and payment, in absence of City Clerk; assists with preparing and submitting agenda items, as needed; provides backup to other departments, as needed.
Verifies and distributes ads in the Dahlonega Nugget and other media outlets and other departments, as needed; sort, copy and distribute faxes and mail for City Clerk, Mayor and Council Chambers; assist with preparation of legal ads for newspaper regarding bids, road closings, public hearing notices, meetings, etc.., including postings of all notices for compliance of Open Records and Open Meeting Acts; posts notices, agendas, and minutes to the website; assist to ensure all information is available to the public in compliance with Open Records and Open Meeting Acts.
Assists the City Clerk with general and special elections, as needed; assists with any other duties assigned to the City Clerk in their absence.
Assists with updates or changes to ordinances, as necessary, and updates and distributes changes to the Code of Ordinances; assists in research and verification of contracts, agreements or city records, as necessary; assists with the bid process to include posting on website and public information boards.
Prepares, types, proofreads, and/or completes various forms, reports, correspondence, requisitions, daily worksheets, work orders, charts, graphs, spreadsheets, brochures or other documents.
Receives various forms, reports, correspondence, logs, checks, cash, policies, procedures, manuals, handbooks, directories, reference materials, purchase orders, or other documentation; reviews, completes, proofreads, processes, forwards or retains as appropriate.
Performs other related duties as required.
High school graduate supplemented by three years of experience with general accounting and clerical background preferably in municipal government. The equivalent combination of education, training and experience, which will provide the requisite knowledge, skills, and abilities for the position. Must possess and maintain valid Notary Public Certification or the ability to obtain a Notary Public Certification within three months. Must have a valid state driver’s license. Must be bondable.
Data Utilization: Requires the ability to ensure strict confidentiality in all matters in job performance as needed and as required.
Human Interaction: Requires the ability to provide guidance, assistance, and/or interpretation to others regarding the application of procedures and standards to specific situations. Requires the ability to establish and maintain effective working relationships with other employees and city officials.
Equipment, Machinery. Tools, and Materials Utilization: Requires knowledge of computers and common computer software, including but not limited to word processing, spreadsheets, and databases.
Verbal Aptitude: Requires the ability to communicate effectively, verbally and in writing.
Functional Reasoning: Requires exceptional knowledge of business English, punctuation, spelling and business math.
Situational Reasoning: Requires knowledge of modern office practices, procedures and equipment. Requires the ability to adapt to city policies and procedures and to read and understand the City of Dahlonega’s Code of Ordinances.
WORK HOURS AND CONDITIONS
Regular attendance is a necessary job function required for this position. Work hours are established during normal office hours for City Hall; however, early morning and evening work, including attendance at meetings, is required on occasion. Attendance of City Clerk's certification training shall be required periodically.
Physical Ability: Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing, climbing, crouching, fingering, reaching and/or pulling of objects and materials of light weight (10-20 pounds). Tasks may involve extended periods of time at a keyboard or work station.
Sensory Requirements: Some tasks require the ability to perceive and discriminate sounds and visual cues or signals. Some tasks require the ability to communicate orally.
Environmental Factors: Essential functions are regularly performed without exposure to adverse environmental conditions.
The City of Dahlonega, Georgia is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.